SECRETARIAL/CLERICAL POSITION 2

TITLE:       PERSON WHO PROVIDES SECRETARIAL SERVICES TO CENTRAL OFFICE

RESPONSIBLE TO:    Co-ordinator Central Office

ROLE:      To provide reception, secretarial and accounting services to Central Office Co-Ordinators   

 

Responsibilities:

• To perform reception duties which include answering the telephone, greeting visitors and general public, handling staff and public inquiries for all schools as well as Central office;
• To type correspondence, prepare all correspondence and sort and distribute incoming mail;
• Compilation of data and reports for board-wide statistics ie. enrollments, staffing, budgets, programs;
• Provision of secretarial services to committee meetings;
• Preparation of materials/equipment required for professional development along with scheduling of facilities;
• Maintains information as substitute wage for professional development activities and provide costing to Human Resources;
• Sorts and files documents and records according to predetermined classifications, maintaining an alphabetical file of such documents;
• Making schedules, travel arrangements and preparation for on site or off site meetings;
• Maintains co-ordinators schedules;
• Maintaining accounting records for departmental budgets;
• Maintaining and creating extensive excel spreadsheets and databases;
• Deals with issues of a complex nature - contacts with the Department of Education and School board members.  Maintaining responses/correspondence for same.
• Other related duties as assigned.      

     November 23, 2006