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Eligibility for Contract Transportation: OST 406

Eligibility for Contract Transportation



Eligibility for Contract Transportation: OST 406

Adoption Date:



This policy applies to any student attending classes of the Cape Breton-Victoria Regional School Board and are eligible for transportation and cannot be serviced by an existing bus.



To ensure all children who are eligible to receive transportation, including Special Needs children,. receive transportation under the policies of the Board.


Policy Statement

Most students under the jurisdiction of the Cape Breton-Victoria Regional School Board who are eligible for conveyance, and are not  transported in a school bus,  shall be transported by contracted conveyance.   It is recognized, however, that there are situations where students must be served by a contracted service. 

The Cape Breton-Victoria Regional School Board will enter into written agreements with owners of private vehicles to transport students who qualify for contract transportation.  The agreement, a copy of which is included with this section of the policy manual, describes the requirements and conditions which the vehicle and its operator(s) must meet in order to provide transportation services on a


Cross Reference




This policy has been authorized by the Board under motions number....



It is the responsibility of the Director of Operational Services to ensure that this policy and administrative procedures are implemented.



The Director of Operational Services will implement the policy and administrative procedures.



1. It is the responsibility of parent/guardian to ensure that students are ready when the driver arrives.  Drivers are not required to wait for any student.

2. It is the responsibility of parent/guardian to ensure that a responsible adult is designated to receive students at the drop-off points at the end of the school day.  The school and the contractor/driver must also be informed of  the phone number and address of an alternate person who will be responsible for receiving the student in the case of early school dismissal.

3. The parent/ guardian must arrange for transportation of the student to and from the scheduled pick-up point.  In the case of a physically challenged student, the parent/guardian will be required to assist the driver in placing the child in the vehicle.  The driver is not allowed to leave the vehicle unattended while students are on board.

4. It is important that parents/guardians explain to their children that they are expected to sit and remain in an assigned seat, to wear a seat belt until they arrive at their destination, and to obey all other rules of conduct.

5. Parents/guardians are responsible for ensuring that driveways and turning areas are maintained year-round in a condition that permits the driver access to the scheduled pick-up points.

6. The Contractor shall transport students, as assigned by the Board, between the student’s place of residence and the school the student attends, in accordance with the terms and conditions of this Contract.  Driving routes and schedules shall be as determined from time to time by the Coordinator of Transportation.

7. The Contractor will be responsible for notifying the parents of students on his/her assigned route of the pick-up and drop-off times.  It shall not be necessary to wait for a student at any residence.

8. The Contractor shall be paid in accordance with the rates for contract conveyors as approved by the Board and as per the attached schedule.

9. The Contractor, and any person employed by the Contractor as a driver, shall comply with all of the rules and meet all of the criteria for the transportation of students, as prescribed by the Education Act, the Regulations under the Education Act, the Motor Vehicle Act and the Motor Carrier Act.

10. The Contractor, and any person employed by the Contractor as a driver, shall provide evidence to the Board, prior to the signing of this Contract, and at any time, upon request of the Board, that he/she is properly licensed and medically fit to convey students on behalf of the Board.  Such evidence shall include an abstract of driving record.  All contracted drivers shall have the required class of license, shall be not less that nineteen years of age, and shall not have the status of a newly licensed driver under the Motor Vehicle Act.

11. The Contractor, and any person employed by the Contractor as a driver, will be, in the opinion of the Board, competent and of good character.  The vehicle operator will not have consumed alcoholic beverages within ten hours of transportation commencement.

12. The Contractor agrees to supply to a replacement driver, the properly insured vehicle and the vehicle as required by the terms of this Contract, for use in the transportation of students.  The Contractor must have permission from the Board’s Transportation Department before contacting a replacement driver.  In the event that it is necessary for a replacement driver to provide his own vehicle, it is the responsibility of the Contractor to ensure that all terms and conditions of this agreement are followed.

13. The Contractor shall secure, from the insurance company, a permit to carry passengers for compensation.

14. A copy of the insurance policy and of the permit shall be delivered to the Board on or before the date of signing of this contract.

15. The Contractor agrees that any insurance policy covering a vehicle which is used for the transportation of students will not be cancelled without at least ten Days’ notice, in writing, to the Board.

16. A valid Safety Inspection sticker must be recorded in the Transportation Department.

17. A form is submitted, by the conveyor, monthly, for payment.  It is signed by the conveyor and the Principal or designate for verification of days each child has attended school.  The Coordinator of Transportation signs the form to authorize payment.  The original is sent to Accounts Payable for processing  and a copy is maintained in the Transportation Office for future reference. (Copy Attached).


Equipment and Vehicle Specifications

3.1 Vehicles which are designed by manufacturers as safe vehicles for the transportation of students and which meet the standards of the Nova Scotia Utility and Review Board,  may be used in the transportation of students under this Contract.

NOTE: Convertible Vehicles (a motor vehicle designed or constructed with a roof that is completely or partially retractable or removable, and does not conform to the Motor Vehicle Safety Regulations roof intrusion protection provisions applicable to vehicles subject to the provisions) may not be used; FOR DEFINITION PURPOSES, THIS INCLUDES ALL VEHICLES WITH PARTIALLY OR COMPLETELY REMOVABLE ROOFS, EXCLUDING SUNROOF.

3.2 Vehicles must be maintained in good mechanical repair to provide optimum safe and trouble-free service.  A certificate of mechanical fitness, issued by a competent automotive mechanic, shall be provided to the Board by the Contractor prior to or upon the signing of this contract.  Notwithstanding the foregoing, the Board may request the safety inspection of any vehicle at any time, if, in the opinion of the Board, an inspection is warranted.  When a mechanical/safety inspection is required by the Board and no deficiencies requiring repairs are noted, the Board will pay the cost of the inspection.

3.3 The Board reserves the right to inspect any vehicle used in the transportation of students under this Contract, and to require that a vehicle be removed from service if it fails to meet specifications.


4.1 Smoking is not permitted in the vehicle, at any time, while students are present.

4.2 In the event of an accident, the safety of the students shall be the contract driver’s first consideration.  In the case of physical injury to a student, the driver will call 911 for assistance.  The driver shall be responsible for then reporting the accident to the Transportation Department, parents of the students, then the school and then the Board, by the speediest method(s) available.  A Board Accident Form  (S.I.P. Incident Report Form) must be filled out and sent to the Coordinator of School Services for handling.

4.3 If providing transportation for extra-curricular or co-curricular trips: The Contractor agrees to meet all terms and conditions of the School Board Policy, Use of  Privately owned, or Board owned, Leased, Controlled or Contracted Vehicles for Co-curricular and Extra-curricular Travel.


Related Guidelines

Education Act, Regulations

Motor Carrier Act

Motor Vehicle Act


Associated Forms

Private Conveyor Form 102TD

Automobile Accident Report 101TD

SIP Incident Report Form


Policy Review

This policy will be reviewed by Director of Operational Services within three years from the authorization date.



Board Members

All Policy Manual Holders  

See also
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