Harmonized Tax Liability: FIN 112

HARMONIZED TAX  LIABILITY

            FINANCE: 100

Harmonized Tax Liability: FIN 112

Adoption Date: October 25, 1999

Revised: April 2, 2007

Scope 

This policy  covers the purchase of educational supplies and equipment by individuals/agencies and organizations.

Purpose                      

To outline administrative practices with regard to purchases of equipment and materials for use in our schools by individuals or organizations.

Policy Statement        

It is the policy of the Cape Breton-Victoria Regional School Board that only goods and services purchased and consumed for educational purposes are subject to the Board’s preferential harmonized tax status in accordance with prevailing federal and provincial statutes.

Cross Reference

Authorization             

This policy has been authorized by the Board under motions number....

Responsibility

It is the responsibility of the Director of Finance to ensure that this policy and administrative procedures are implemented.

Implementation                     

The Purchasing Agent will implement the policy and administrative procedures.  Individuals, agencies and organizations wishing to purchase items for schools must meet the following criteria.

Procedures

1)         The purchases must be for educational purposes;

2)         The purchase price cheque must be payable to the Regional Board and include the Board’s HST cost (4.48%);

3)         The items purchased become property of the Regional Board;

4)         The items purchased are for the exclusive use of students/schools;

5)         The Principal prepares the requisition and arranges for price and vendor;

6)         Requisitions will not be accepted without accompanying cheque to cover the full cost of purchase plus any incidental charges such as shipping or installation, if applicable.

Associated Forms     

Purchase Requisition and Purchase Order.

Policy Review            

This policy will be reviewed by Director of Finance within three years from the authorization date.

Distribution

Board Members

All Policy Manual Holders