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School Review : OST 424

SCHOOL REVIEW POLICY

 

OPERATIONAL SERVICES: 400

School Review : OST 424

Adoption Date: October 22, 2001

Revised 2005

 

Scope 

This policy applies to all schools under the jurisdiction of the Cape Breton-Victoria Regional School Board.

 

Purpose                      

To provide a method for the Cape Breton-Victoria Regional School Board to review a school for possible permanent closure.

 

Policy Statement

 

 

Cross Reference


 

 

Authorization             

This policy has been authorized by the Board under motions number....    

 

Responsibility            

It is the responsibility of the Director of Operational Services  to ensure that this policy and administrative procedures are implemented.

 

Implementation                     

The Director of Operational Services  or his designate will implement the policy and administrative procedures.

 

Procedure      

1.         When the school board determines that one or more schools should be considered for permanent closing, public notification of its intention to consider closing a school shall be published in a newspaper having general circulation in the area served by the school no later than October 31 in the year immediately preceding the calendar year in which the school may be closed, and the advertisement conveying the public notice shall also give notice of the time, location, and purpose of a public meeting at which representatives of the community served by the school will be elected to the study committee.

2.         The school board shall establish a study committee to be comprised as outlined in (3).

3.         The school board may wish to establish a separate study committee for each school being considered for closing, if

3.1        a school advisory council has been established for the school being considered for closing; and

3.2        the school advisory council agrees to be appointed as part of the study committee establish a study committee for such purpose comprised of the following members:

3.2.1     the school advisory council;

3.2.2     school board representatives, other than the teachers and support staff of the school proposed to be closed, the total number of members appointed pursuant to this clause to be no greater than the total number of members of the school advisory council;

3.2.3     a chair chosen in the manner set out in subsection (7).

4.         Where the school board wishes to establish a separate study committee for each school being considered for closing, but the conditions in clauses (3) (a) or (b) are not met, or the school board wishes to establish a study committee with responsibility for the study of two or more school closings, the school board may establish a study committee for such purposes with the following members: 

4.1        representatives of the communities served by the schools being considered for closing, elected pursuant to subsection (5), with at least one representative of the area served by each of the schools, and total of not fewer than three community representatives, whatever the number of schools being considered;

4.2        One representative of the students enrolled in each school that is being considered for closing, if the school teaches any or all of grades 7 to 12;

4.3        persons appointed by the school board, who may be members of the school board or of its professional staff and any other persons the school board wishes to appoint, with the total number of members appointed pursuant to this clause being no greater than the total number of representatives appointed pursuant to clauses (a) and (b); and

4.4        a chair chosen in the manner set out in subsection (7).

5.         The community representatives of each school being considered for closing, described in clause (4) (a), shall be elected by residents of the areas served by that school at a public meeting announced through the advertisement described in subsection (1) and chaired by the principal of the  school or another person, as determined by the school board.

6.         The student representative described in clause (4) (b) shall be designated by the student council or equivalent body of the school being considered for closing.

7.         The school board shall appoint one of the members of a study committee designated pursuant to subsection (3) or (4), as the case may be, to serve as the interim chair for the first meeting of the study committee at which meeting the members of the committee shall choose a chair who is not a person appointed to the committee pursuant to clause 3 (I) or (ii), or clause (4) (a), (b), or ©), as the case may be.

8.         An interim chair appointed by a school board pursuant to subsection (7) shall have the right to vote on matters before the study committee.

9.         If, at its first meeting, a study committee fails to appoint a chair, the school board shall report this result to the Minister and the Minister shall appoint a chair of the study committee who is not a member of the board or its staff, nor a resident of the areas served by the school or schools being considered for closing.

10.        The chair of a study committee has the same rights as other members of the study committee, including the right to vote on any motion before the study committee.

11.        A study committee shall hold its first meeting no later than November 30 immediately preceding the calendar year in which the proposed school closings would occur.

12.        A study committee shall examine and report to the school board on all matters the study committee considers relevant to the possible closing of the schools including:

12.1      the effects the school closings would have on the educational progress of students, school board finances, the transportation, maintenance and facility requirements of the school board, the social development of the students in both the schools which may be closed and the receiving schools, student co-curricular activities, student government finances, lunchroom facilities, and traffic at the schools to which students may be transferred; and

12.2      the educational and financial consequences for the school district of keeping the school or schools open.

13.        Prior to preparing its report, a study committee shall invite the public to submit written comments on the possible closings and shall also conduct at least one public meeting at which comments can be presented orally by any person, pursuant to procedures established by the study committee.

14.        Notice of the invitation for comments and the holding of the public meeting pursuant to subsection (3) shall be given through an advertisement which appears in a newspaper having general circulation in the areas served by the schools being considered for closing, and shall be published at least three times, with the first notice appearing at least three weeks before the date of the public meeting.

15.        A study committee shall submit its report and recommendations to the school board no later than February 15 of the calendar year in which the proposed school closings would occur.

16.        The source of all statistics or other information in the report of the study committee shall be clearly identified.

17.        Upon receipt of the report of a study committee, the school board shall ensure public access to the report by providing copies for examination at school board offices or other locations convenient for the public and by providing a reasonable number of copies that can be obtained by residents of the school district either without charge or at a price no greater than the cost of printing the report.

18.        Following the public release of a study committee report pursuant to Section (17), the school board shall invite residents of the school district to submit written comments on the report and shall also conduct a public meeting on the report at which comments may be presented orally to the school board by any person, pursuant to procedures established by the school board.

19.        Notice of the invitation for comments and the holding of the public meeting pursuant to subsection (1) shall be given through an advertisement which appears in a newspaper having general circulation in the areas served by the schools being considered for closure and shall be published at least three times, with the first notice appearing at least three weeks before the date of the public meeting.

20.        The school board shall make its final decisions regarding any permanent closings of schools no later than April 15 immediately preceding the school year in which the permanent closings will take place.

21.        Decisions of the school board made in accordance with the process in these regulations are final and shall not be altered by the Minister.

22.        No later than December 31 in the calendar year in which any school is permanently closed, the principal of each school to which the students from the permanently closed schools have been transferred shall provide a report describing the educational and social progress of the transferred students and their adjustment to their new school or schools.

23.        A school board shall make available:

23.1      the statement of policies and procedures prepared pursuant to Section 15;

23.2      any reports or other information that a study committee or the school board uses to reach its decisions, and

23.3      the report made pursuant to Section 22, for examination by any person at all reasonable times.

 

Associated Forms      

 

 

Policy Review            

This policy will be reviewed by Director of Operational Services or his designate within three years from the authorization date.

 

Distribution                

All Policy Manual Holders


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