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Course/Job Training Reimbursement: FIN 107

  COURSE/JOB TRAINING REIMBURSEMENT

 

     FINANCE: 100

Course/Job Training Reimbursement: FIN 107

Adoption Date: October 25, 1999

Revised: April 2, 2007

 

Scope             

This policy is designed to cover all non-teaching regular employees of the Cape Breton-Victoria Regional School Board.

 

Purpose                      

To establish a uniform procedure that employees are to follow when applying for approval and refund of courses/job training expenses.

 

Policy Statement

It is the policy of the Cape Breton-Victoria Regional School Board that where employees are required or voluntarily take courses/training which are approved by the employer and directly related to their present/future scope of duties will be paid by the employer based on agreed to amounts upon successful completion of the course/training.

 

Cross Reference


 

Authorization             

This policy has been authorized by the Board under motion number ........., dated.........

 

Responsibility            

The Director of Finance is responsible to implement this policy.

 

Implementation         

The Director of Finance will implement the policy and administrative procedures.

 

Procedure                        

1.             Application/Authorization

1.1        Part I of Form       Course/Training Application must be completed by the employee prior to attending a course or training session.  The application is reviewed by the respective supervisor, their comments are recorded with respect to recommending acceptance and signed.  Final approval by the respective Director must be given prior to start of course/training session.  It is important to note that only job related courses/training will be considered for approval.

1.2        An employee may request an advance for the estimated cost shown on the approved application for course/training initiated by the employer.  This amount will be deducted from the amount approved for reimbursement in Part II Refund.

          1.3        Original approved applications are submitted to the Finance Department.  A chronological order file by completion date will be maintained in this department.

 

2.         Refund

            2.1        On completion date of course the Finance Department will forward a copy of the approved application to the employee for further processing.  The employee must complete Part II for final reimbursement of expenses and supervisory approval.  Receipts for all expenses claimed must be attached to the application along with evidence of successful completion of the course/training session (if applicable).  Special circumstances may be considered for Board initiated course.

           2.2        Course/training sessions initiated by the employee will not be eligible for refund if the employee is not successful in passing or terminated employment with the Board prior to completion of the course.

2.3        Once Part II is completed, this copy is sent to Finance where it is attached to the original application and processed for final payment.

 

Related Guidelines

           

Associated Forms

Course/Training Application (FIN 107a)

 

Policy Review            

It is the responsibility of the Director of Finance to review within three years of authorization date.

 

Distribution                            

Board Members

Finance Office

All Policy Manual Holders

 

FIN 107a

CAPE BRETON-VICTORIA REGIONAL SCHOOL BOARD

COURSE / TRAINING APPLICATION

 

G   Requested by Board

G   Requested by Employee

PART I    APPLICATION/AUTHORIZATION

Employee Name                                                                 Classification                                                 

Name of Course                                                       Fee  $___________

Books/Materials

_____________

Other Costs

_____________

Total Estimated Costs

_____________

Starting Date                                                     Completion Date                                                             

Purpose of Course/Training                                                                                                                     

Supervisor's Comments/Recommendations                                                                                              

______________________________________________________________________________

Date Submitted                                  Supervisor's Signature                                                                 

Employee Signature                                          Director's Approval                                                       

Note:  Application must be approved prior to start of course/training.

 

PART II   REFUND

Name of Course                                                                  Fee      $          

Books/Materials

             

Other Costs

             

Total Costs

             

Less: Advance

             

Net Reimbursement

             

 

Employee Signature                                         Director's Approval                                                 

Note:  Passing grade / certificate and receipts must be attached.


CB-VRSB

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