COURSE/JOB TRAINING REIMBURSEMENT
Course/Job Training Reimbursement: FIN 107
Adoption Date: October 25, 1999
Revised: April 2, 2007
This policy is designed to cover all non-teaching regular employees of the Cape Breton-Victoria Regional School Board.
To establish a uniform procedure that employees are to follow when applying for approval and refund of courses/job training expenses.
It is the policy of the Cape Breton-Victoria Regional School Board that where employees are required or voluntarily take courses/training which are approved by the employer and directly related to their present/future scope of duties will be paid by the employer based on agreed to amounts upon successful completion of the course/training.
This policy has been authorized by the Board under motion number ........., dated.........
The Director of Finance is responsible to implement this policy.
The Director of Finance will implement the policy and administrative procedures.
1.1 Part I of Form Course/Training Application must be completed by the employee prior to attending a course or training session. The application is reviewed by the respective supervisor, their comments are recorded with respect to recommending acceptance and signed. Final approval by the respective Director must be given prior to start of course/training session. It is important to note that only job related courses/training will be considered for approval.
1.2 An employee may request an advance for the estimated cost shown on the approved application for course/training initiated by the employer. This amount will be deducted from the amount approved for reimbursement in Part II Refund.
1.3 Original approved applications are submitted to the Finance Department. A chronological order file by completion date will be maintained in this department.
2.1 On completion date of course the Finance Department will forward a copy of the approved application to the employee for further processing. The employee must complete Part II for final reimbursement of expenses and supervisory approval. Receipts for all expenses claimed must be attached to the application along with evidence of successful completion of the course/training session (if applicable). Special circumstances may be considered for Board initiated course.
2.2 Course/training sessions initiated by the employee will not be eligible for refund if the employee is not successful in passing or terminated employment with the Board prior to completion of the course.
2.3 Once Part II is completed, this copy is sent to Finance where it is attached to the original application and processed for final payment.
Course/Training Application (FIN 107a)
It is the responsibility of the Director of Finance to review within three years of authorization date.
All Policy Manual Holders
CAPE BRETON-VICTORIA REGIONAL SCHOOL BOARD
COURSE / TRAINING APPLICATION
G Requested by Board
G Requested by Employee
PART I APPLICATION/AUTHORIZATION
Employee Name Classification
Name of Course Fee $___________
|Total Estimated Costs
Starting Date Completion Date
Purpose of Course/Training
Date Submitted Supervisor's Signature
Employee Signature Director's Approval
Note: Application must be approved prior to start of course/training.
PART II REFUND
Name of Course Fee $
Note: Passing grade / certificate and receipts must be attached.