Credit Cards: FIN 108
Adoption Date: October 25, 1999
Revised: April 2, 2007
This policy covers credit cards which may be requested and issued to the Board Chair, Superintendent or Directors.
To define eligible credit card holders and the reporting requirements for cardholders.
It is the policy of the Cape Breton-Victoria Regional School Board that credit cards may be used by designated persons for the incurrence of expenses directly related to School Board operations. Monthly reporting of such expenditures will be submitted to the Board Audit Committee for review and approval.
This policy has been authorized by the Board under motions number...., dated....
It is the responsibility of the Director of Finance to administer this policy.
1. It is the responsibility of the card holder to report all business transactions on the prescribed form.
2. The credit card statement, receipts and reporting form are to be submitted to accounts payable no later than five (5) working days after receipt. This will enable the accounts payable department to process these statements before they become overdue.
3. On a regular basis, Visa statements will be presented to the Board Audit Committee.
The policy will be reviewed by the Director of Finance within three years.
Credit Card Holders
All Policy Manual Holders