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Issuing and Returning of Textbooks: PSS 227




Issuing and Returning of Textbooks: PSS 227

Adoption Date: October 25, 1999

Revised: January 2005



This policy sets forward guidelines for issuing and return of textbooks.



To provide a consistent method of distribution and collection of textbooks and provide consequences for students who do not return textbooks.


Policy Statement        

It is the policy of the Cape Breton-Victoria Regional School Board that each school maintain a comprehensive and strict inventory for issuing and return of textbooks.


Cross Reference




This policy has been authorized by the Board under motions number....



It is the responsibility of the Director of Programs & Student Services to ensure that this policy and administrative procedures are implemented.



The Coordinator of School Services will implement the policy and administrative procedures.



The following guidelines are assumed:

1.         When a textbook is issued to a student, the book is stamped, numbered or coded and then recorded by the teacher responsible for allocation of textbook(s).

2.         All students are to be explicitly told annually that the textbooks so issued are the property of the School Board, and are to be well cared for and returned at the end of the school year to the teacher responsible.

3.         Any student who loses a text requisitioned to him/her must pay for the textbook before another copy is issued.  A book that is stolen from a student bears the same financial responsibility for the owner unless, with books numbered and recorded, the book is eventually found.  Exempted from this regulation would be books lost or destroyed through no fault of the student; ie:  fire, flood, water damage or other natural causes.

4.         It is the responsibility of the teacher who has issued the book to make certain that every textbook is returned or financial reimbursement made for the text lost by the student.

5.         Teachers are to keep an accurate inventory of all books issued - including names, numbers, dates, etc.  When books are returned, the teacher is to give to the Principal of the school a report indicating that all books have been returned in a satisfactory condition and/or the necessary monies collected.

6.         Students are responsible for returning books in the same condition as they were issued and so recorded by the teacher.  Books that have been damaged, mutilated or abused are to be either repaired or replaced before returning them to the teacher.  Students who refuse to co-operate in this manner will be charged a replacement fee by the school.

7.         Students who refuse to return books or to make financial restitution are:

7.1        not to be given any marks;

7.2        be refused entrance into any grade of our school system until such restitution is made.


Associated Forms



Policy Review            

This policy will be reviewed by Director of Programs and Student Services within three years from the authorization date.



Board Members

All Policy Manual Holders