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Staff Meterage: FIN 117

STAFF METERAGE

 

FINANCE: 100

Staff Meterage: FIN 117

Adoption Date: October 25, 1999

Revised: April 2, 2007

 

Scope

This policy covers all employees of the Cape Breton-Victoria Regional School Board required and authorized to use their own vehicle in the performance of their duties.

 

Purpose

To outline criteria for the authorization and payment of meterage to Board employees.

 

Policy Statement

It is the policy of the Cape Breton-Victoria Regional School Board that employees required and authorized to use their own vehicle in the performance of their duties shall be paid meterage at the rate of 38.85¢ per kilometre.  Travel to and from work is not eligible for payment.  Meterage entitlement for union members or contract employees are subject to the specific terms of the collective agreements or employment contracts.  Claims are subject to audit by the Finance Department.

 

Cross Reference


 

Authorization

This policy has been authorized by the Board under motions number....

 

Responsibility            

It is the responsibility of the Director of Finance to ensure that this policy is implemented.

 

Implementation                     

This policy will be implemented by the Coordinator of School Services for teaching staff and by the respective Directors for employees under their charge.

 

Procedures                            

1.         Employees entitled to reimbursement of meterage will complete claims on a monthly basis on approved forms (attached). 

2.         The principal/supervisor will verify the claim, sign off and forward to the respective Coordinator/Director.

3.         The Coordinator/Director will review the claim and if in order approve for payment and forward to the Supervisor of Accounts Payable.

4.         The Accounts Payable Department will verify the accuracy of the claim and issue the cheque to the claimant.

 

Related Guidelines                

Appropriate provisions of the relevant collective agreements/employee contracts.

 

Associated Forms                  

Meterage form.(FIN 117a)

 

Policy Review

This policy will be reviewed by the Director of Finance within three years from the authorization date.

                    

Distribution

School Principals

Coordinators

Directors

Supervisors

Managers

All Policy Manual Holders

 

FIN 117A

 

CAPE BRETON-VICTORIA REGIONAL SCHOOL BOARD

MONTHLY AREA METERAGE EXPENSE REPORT

MONTH    (                  )

 

(Please Print)

Name                                           

Address                                       

                                                                   Department                                        

Postal Code                                                 Base School                                      

Locations
     
Date
 From
To

Total Meterage Travelled

Less Base Distance
Claimable Meterage
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
TOTAL
     

Total Claimable Meterage                @                Per Kilometre =$                

            

______________________________ _____________________________ ______________________________
Signature
Principal / Supervisor Approval
Coordinator / Director Approval

 

                                                                                                                                                 


CB-VRSB

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