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Sections > Superintendent Report > Operational Services > Operational Services - Report: May 2008
Operational Services - Report: May 2008
Published by Cecilia MacDonald [CeciliaMacDonald] on 05/28/2008 (3573 reads)
Operational Services - Report: May 2008





Superintendent′s Report

Operational Services Report

May 2008



Capital Projects Report

A Capital Projects Report was delivered to the School Board on Tuesday, May 20. The report reviewed the history of our current Capital plan. It also included a status report of major Capital Projects and a review of other issues relating to Capital. It concluded with some suggested actions within an 18 month time line. As a result of the discussion, the School Board requested another meeting in the near future to spend more time on the important issues presented. Special thanks to Paul Oldford for all his work in preparation of the report.


Fire Safety Audits

The Province began Fire Safety Audits of all the School Boards beginning in May, 2008. The CBVRSB was the first board to be audited on May 5, 6, and 7. Paul MacLellan led the audit team of three. He and his team, which included Michael Gaetan from our board, met with Operational staff before visiting schools. Cabot High, North Highland Elementary, Bridgeport School, Cusack Complex and Tomkins Elementary were the schools audited in our Board. These schools were randomly selected by the Committee.

The following is the Audit Report for 2007-3008 presented to the Committee, outlining the results of the top ten issues presented to all School Boards last year.


Audit Report 2007/2008

This report addresses the issues brought forward to the Operations Department by Michael Gaetan, as a result of the top ten fire safety issues from the Fire Safety Audit team. The comment section for each item listed below gives a description of what was done in the past year to improve our Fire Safety Plan.

1. Occupant Loads

We have spent a lot of time on this. However, with the different changes brought on by the DOE, we must again have our occupant loads redone, approved by the Fire Marshall′s office and sent to the schools to be posted.

Comments: All schools have occupant loads posted in the required locations. After meeting with the Office of the Fire Marshall who reviewed our numbers, it was agreed that we would revisit all schools and do a more accurate assessment of our occupant loads.

2. Fire Safety Plan Changes

The Fire Safety Planning Committee is continuously trying to improve the Fire Safety Plan to make things run more smoothly for all involved. These changes must be sent to the schools this summer for the 2007/08 school year.

Comments: All changes were made in the Fire Safety Plan at all schools. In addition, we also made our plans more school specific, and will continue to do so.

3. Fire Evacuation Plans

As part of a school evacuation plan it is required to have a floor plan in each room showing what room you are in, an arrow of direction showing a primary and an alternative escape route and an area of refuge, if applicable. We are also required to have a site plan of the school showing fire department access, fire department connection, fire hydrants and water mains.

Comments: Floor plans were delivered to all schools with instructions to complete a fire evacuation plan for all assembly areas. Area of refuge signs are also being delivered to the required schools to be posted. The site plans are on the agenda for the up coming year.

4. New Fire Safety Plans

With new schools being built and renovations to existing ones, we must add and revise our plans. We need a new fire safety plan for Rankin School of the Narrows, Holy Angels, Facilities Management building and the Central Office building.

Comments: New Fire Safety Plans were completed for Holy Angels and Rankin School of the Narrows.

5. Fire Safety Box

Required in the Fire Safety Box is a communication devices, this could be a cell phone, radio or even a bull horn. I recommend a cell phone that would allow only emergency numbers to be used.

Comments: Cell phones have been added to our Fire Safety Plan in all schools. They will dial 911 and are for emergency use only.

6. Training

This is a big one, every year we have new principals who need to be trained - also, new janitors and custodians who need to be trained. We did well the past couple of years and must again prepare for new training in September.

Comments: All maintenance staff was in serviced using the new Department of Education Fire Safety video. Copies were also sent to all principals to train staff and to keep copies in their Fire Safety Box.

Training was also given to some local Fire Departments on our School Fire Safety Plan.

7. Five-Year Log Binders

The Fire Safety Act requires us to keep records for five years. We have our binders in place, but need tabs inserted for each year.

Comments: Tabs were added to all five-year binders for a better record keeping system.

8. Fire Dampers/Fire Flaps

Fire dampers were to be inspected every year. The Office of the Fire Marshall has allowed for these to be inspected every five years, after the initial inspection. Many schools have not done this and a memo should be sent to all custodians. It may also be good to have the location of these on our information drawings.

Comments: This was address at our annual in-service. Custodians were told even though dampers were to be inspected every five years, it must be recorded every year in the annual report.

9. Storage Sheds

Storage room is always a problem, sometimes it is not that we don′t have it, we may just not be using it properly. Gym storage for instance – we may put six shelving units in a room and half fill them, then put floor trap racks out in the stairwell. Storage in-service rooms, although this has improved very much, there is a couple of schools that need storage sheds.

Comments: An annual spring clean up will be done to remove unwanted items from schools and to check all service rooms.

10. Inspections:

The planning committee is working with the Fire Marshall′s Office for the allowance of bleeder valves. This will make sprinkler quarterly inspections easier to perform.

Comments: All required inspections are being done on a regular basis.


Maintenance Report (April 21 – May 20)

Building

Work

Complete/In Progress

Baddeck Bus Garage

- Shingling Roof

In Progress

BEC

- Install Floor Mop Sinks (All Cleaning Closets)

- Carpet Removed and Floor Tiled in Staff Room

- Maintenance Entrance Retiled

- Security Upgrade (Doorbell Installed)

40% Complete

Completed

Completed

Completed

Bras d′Or

- Relocate Playground

In Progress

Cabot

- New Storage Room

- Renovations to Home Economic Lab (New Sewing Machine Tables)

- Pricing new Windows

Complete

Completed

In Progress

Cornwallis

- Install Video Security

- Asbestos Removal – Cleaning Closets (2)

25% Complete

Complete

Cusack

- Install Video Security

50% Complete

Donkin

- Work to be done after Fire Marshall′s Report

In Progress

East Bay

-New Exterior Door Ordered (Sydney side)

In Progress

General

- Preventive Maintenance on Ventilation Systems

- Regular Boiler Cleaning

- Replacing Broken Windows

- Checking Water Quality

- Install Door Bell for Security (Various Schools)

- Change EMS Control in Panel

- Wiring Project for Security (Various Schools)

- 2007/08 Fire Alarm Inspections

- Preparing for Summer Work

- Students (6) - Grounds Maintenance

(Mowing Grass)

- Sweeping Parking Lots

Ongoing

Ongoing

Ongoing

Ongoing

In Progress

95% Complete

In Progress

In Progress

In Progress

Complete

In Progress

George D. Lewis

- Pricing new Main Entrance

- Pricing on Window Upgrade

In Progress

In Progress

Glace Bay High

- Pricing Lighting Student Parking Lot – Installing Light Poles (Meeting with NSP)

- Renovations for Music Resources and Technology Offices (Remove Rooms in Stairwell Landings)

- Work to be done after Fire Marshall′s Report

- New P. A. System

In Progress

In Progress

70% Complete

Complete

Greenfield

- Install Walking Track

- Remove Foot Bridge and Install Culvert

- Pricing Parking Lot Renovations

In Progress

In Progress

In Progress

Holy Angels

- Remove Wall in Art Room

Complete

John Bernard Croak

- Upgrade Florescent Fixtures throughout School

- Landscaping (Trees)

In Progress

Completed

MacDonald Elem

- Washroom Floor Tiled

- Pricing Soccer Field Fencing

Complete

In Progress

MacLennan Jr. High

- Security System Upgrade (Door Contacts)

85% Complete

Malcolm Munroe

- Fence Players Benches

Pending Approval

Memorial High

- Working on Electrical for Vocational Equipment

- Construction of Learning Centre

- Repair Bleachers in Gym (Metal Work)

- Pricing 2nd Phase New Windows

In Progress

Planned

90% Complete

In Progress

Mira Road

- Pricing New Exterior Entrance

In Progress

North Highlands

- Upgrade Piping for Sewer

- Re Lamp Gym

Complete

In Progress

Rankin of the Narrows

- Install Parking Lot Lighting

Complete

Riverview High

- New Lobby Addition – Phase II Construction

- New P. A. System

-Install Pull Station Mechanical Room (Upstairs)

Complete

95% Complete

Complete

Robin Foote

- Installing Roof Fans

- Security System Upgrade (Door Contacts)

50% Complete

85% Complete

St. Anne

- Renovations to Library (waiting for curtains)

98% Complete

St. Joseph (NS)

- Pricing Window – 2nd Phase (Front)

In Progress

St. Joseph (SM)

- Paving of Lot

- Light Pole and Light

In Progress

Complete

Staff Development

- Upgrade Men′s Washroom

In Progress

Sydney Academy

- Music/Change Room Addition

75% Complete

Sydney Mines Jr. High

- Pricing new Window

In Progress

T.L. Sullivan

- Heaters for Gym (On Order)

In Progress

Thompson

- Security System Upgrade (Door Contacts)

- Install Ramps off Parking Lot

- New Offices for Cathy Viva

- Asbestos Removal –Storage Room , New Wing

- Pricing Windows - two end sections

85% Complete

Pending Approval

85% Complete

Complete

In Progress

Thompson (Industrial Arts)

- New Shingled Roof

Complete

Warehouse (RR)

- Asbestos Abatement by Contractor - Floor Tiles in Old Section

30% Complete

Whitney Pier Memorial

- Pricing New Windows

In Progress


Technology Report

A.A.P Daily Tasks

Since April 15, we completed 321 notifications. We also did a lab rollout in Riverview. Two major server issues were resolved in St. Mikes and Glace Bay High.

Internet Connectivity

Eastlink installs are ongoing with some difficulties. We had some with crushed conduit and they are being addressed accordingly. We have six schools ready and waiting for configuration files from D.O.E.

This increased bandwidth will also give us the capability to do more remote backups routinely over night. We presently have approximately 12 buildings doing backups remotely.

C.F.S.

Since April 1, Computers for Schools installed 171 computers in our board. The vast majority of these computers were upgraded obsolete equipment.

Since January 2007, Computers for Schools donated 104 computers to the community through programs such as A.C.A.P., Nigeria and Diabetes Association.

We also started a project replacing the lower end Pentium II computers. We received a shipment from CFS, who doing the project with us. We have 35 schools completed. This is a very large project - there is a lot of work to be done after the exchange of the computers. We have to secure the data on the hard drives, complete the inventory and recycle the obsolete computers. Hopefully at the end of the project, our lowest spec for computers will be a high level PIII.


Transportation Department

The 5th Canadian Pupil Transportation Conference was held from April 20 – 24, 2008. The Cape Breton Victoria Regional School Board was represented by Colleen MacMullin who is now the second representative from Nova Scotia to become a member of the National Transportation Conference Committee. The conference was titled ‘Yellow and Black Goes Green’ which was reflected in the keynote speakers and the session which spoke to Green Technology, green house gas emissions and hybrid technology. There were also a wide variety of sessions on driver training, smart driver information and fleet challenge experiences.

The 38th Nova Scotia Pupil Transportation Conference was held at the Old Orchard Inn in Wolfville, Nova Scotia from May 4 -7, 2008. The theme of the conference was ‘Climate Change’ which is reflective of the changes coming in technology regarding the running and operating of school buses. Sessions were offered around keynote speeches such as Jack Ettinger′s True Colors, Driver Recruitment/Hiring Procedures, and Weather Forecasting and Industry Updates for the Future.

Four representatives from the Cape Breton Victoria Regional School Board were present for the four day sessions. They were Coordinator of Transportation, Colleen MacMullin; Manager of Transportation, Edwin Peterson; Head Bus Driver, Marilla Krawchuk; and Head Bus Driver, Leonard MacLellan. Also, on Tuesday night for banquet and awards sessions, Ambrose White, Director of Operations, attended.

For the year 2007, the Cape Breton Victoria Regional School Board has achieved gold status for recognition of the efforts by our team of transportation professionals to provide the highest level of safety and service available to the students within our province. This was given with a combination of reviewing training of drivers, bus runs, Operational Procedures and the Board′s Preventive Maintenance Program.


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