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Sections > School Board Meeting - Minutes > School Board Meeting Minutes: June 29, 2009 - Special
School Board Meeting Minutes: June 29, 2009 - Special
Published by Michelle MacLeod [Michelle MacLeod] on 09/30/2009 (1562 reads)
School Board Meeting Minutes: June 29, 2009 - Special


Central Office
Sydney, N.S.
June 29, 2009




SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:00 p.m.

(2) RECORD OF ATTENDANCE:

Present: Lorne Green,Chair Fred Tilley Darren MacNeil
Steve Parsons Darlene Morrison Charlie Keagan
Barb Mercer Sandra Margettie Kevin Ruelland
Cathi Pierrard Joan Currie Darrell Flynn
Jackie Organ Gary Fraser
Absent: Darren Googoo
Also Present: N.E. Davis, Superintendent of Schools
B.MacIsaac, Director of Human Resource Services
J.Astephen, Director of Programs and Student Services
G. Boudreau, Director of Financial Services
A. White, Director of Operational Services
S. Burke, Coordinator of Financial Services
Gerry MacKenzie, MGM Associates
Michelle MacLeod, Board Recording Secretary


(3) ADDITIONS TO THE AGENDA:

a. Commissioner Pierrard – An appeal
b. Commissioner Fraser - Bussing



(4) AUDITED FINANCIAL STATEMENT:

Mr. Gerry MacKenzie of MGM Associates, Chartered Accountants were in attendance to present the Audit report.  Mr. Boudreau, Director of Financial Services thanked them for their professionalism and courtesy offered to the staff while MGM performed the Audit.   He also thanked Ms. Sandra Burke, Coordinator of Financial Services along with her staff for their hard work and diligence.

Mr. MacKenzie advised that a clean audit report will be provided with the exception of the school based funds. He advised that these audited reports are in accordance with the prescribed auditing regulations.

Mrs. Sandra Burke reviewed a high level summary analysis of the 08/09 operating surplus. (copy attached)

Mrs. Sandra Burke and Mr. George Boudreau spoke regarding the non-teaching vacation pay accrual.  It appears the Department of Education will be shifting their liability from the Department of Education to the Board.  The present value of this accrual is approximately $1,100.000. Commissioner Keagan questioned the timing of the Department advising the Boards of their responsibility regarding the vacation pay accruals.  Mr. Boudreau indicated that this is a liability that the Board may have to assume next year.

Moved by Commissioner Tilley
Seconded by Commissioner Parsons

That the Board approve the Audited Financial statement as presented. . .

Motion carried
2009-06-31



(5) BUDGET:

Mr. George Boudreau, Director of Financial Services reviewed an overview of the budget, highlighting the reduction in student enrolment and a reduction in teacher FTE’s.  Mr. Boudreau advised that over the past number of years we were unsuccessful in achieving the mandated reductions which compounded our ability to balance the budget for 2009-2010.  Mr. Boudreau advised that each department has reviewed their staffing allotment and have identified areas where reductions can occur, noting however that this decision will impact services to a certain extent..  He advised that most of the identified reductions have already been approved by the Board.  The Department of Education have also reduced funding to several identified targeted initiatives which will impact services but not contribute to our budget shortfall.  Some of the areas which were identified through the presentation were the Innovation Challenge Fund, Literacy Improvement, Increase Learning Success and text book credit allocation.  Non-salaried cost centers were identified as being at 88% of the approved budget in 2007-2008.  Heating fuel, power rates and the travel provision were adjusted per current rates, but will be carefully monitored during the year. 

Commissioner Parsons and Commissioner Currie expressed their concern with regards to the issue of absenteeism. 

Mr. Boudreau included in his presentation a staffing comparison with other Boards across the province identifying the minimum standard of FTE’s required.  Mr. Boudreau also included in his presentation a pupil teacher ratio comparison with other Boards in the province.  A copy of the powerpoint presentation is attached along with the budget draft.

Moved by Commissioner Tilley
Seconded by Commissioner Mercer

That the Board tentatively approve the Budget for the 2009-2010 year, contingent on the tentative funding announced in May is approved by the legislature. . .

Motion carried
2009-06-32



(6) HUMAN RESOURCES REPORT:

a. CUPE Results of Job Notification (Teacher Assistants):

EMPLOYEE #

SENIORITY DATE

NAME OF EMPLOYEE

POSITION EMPLOYED IN

POSITION AWARDED

40016866

Jan 4/05(1)

Amanda Curry

DISPLACED

Rankin School (#3)

40016931

Nov 3/08(5)

Jennifer Doyle

DISPLACED

Rankin School (#2)

Moved by Commissioner Margettie
Seconded by Commissioner Fraser

That the Board approve the following recommendation for regular status. . . .

Employee #

PREFERENCE DATE

NAME OF CASUAL EMPLOYEE

POSITION AWARDED

EFFECTIVE DATE

40029625

Sept 14/07

Marlyce MacMullin

Cape Smokey – 5.5 hrs/day

Sept 1/09

Motion carried
2009-06-33



b. CUPE Request to withdraw an approved Leave of Absence:

Moved by Commissioner Tilley
Seconded by Commissioner Keagan

That the Board approve the following request from Donalda MacLellan, LBG at East Bay Elementary to withdraw her request for  a leave of absence. . .

Motion carried
2009-06-34



c. CUPE Request(s) for a Leave of Absence. . . .

Moved by Commissioner Pierrard
Seconded by Commissioner Mercer

That the Board approve the following requests for a Leave of Absence. . .

EMPLOYEE#

NAME OF EMPLOYEE

POSITION EMPLOYED IN

EFFECTIVE DATE

40016473

Noreen MacKinnon
(second request)

SSW-Whitney Pier Memorial

Sept 2009 – June 2010
school year

40017215

Vanessa Strong
(second request)

TA – Glace Bay Elementary

Sept/09 – March 2010

40016631

Mary Walker
(second request)

Cleaner – Morrison Jr. High

Sept 2009 – June 2010
school year

40016900

Brenda White
second request)

LBG – Mount Carmel

Sept 2009 – June 2010
school year

Motion carried
2009-06-35



d. CUPE Resignation(s)/Retirement(s):

Moved by Commissioner Mercer
Seconded by Commissioner Parsons

That the Board accept with regret and thanks for years of service the following retirements. . .

EMPLOYEE#

NAME OF EMPLOYEE

RESIGNATION(S)/RETIREMENT(S)

POSITION EMPLOYED IN

EFFECTIVE DATE

40016214

Loretta Baker

Resignation

TA at Cusack Elementary

June 17, 2009

40017125

Lindsay Day

Resignation

TA at Baddeck Academy

June 9, 2009

40015861

Judy Martell

Retirement

TA at SPEC

June 27, 2009

Motion carried
2009-06-36



e. ADDITIONS TO THE CASUAL MAINTENANCE LIST:

Moved by Commissioner Fraser
Seconded by Commissioner Pierrard

That the Board approve the following recommendations for additions to our Casual maintenance list. . .

LAST NAME

FIRST NAME

CATEGORY

QUALIFICATIONS

Lantz

Kimberly

Electrical Apprentice

Electrical and one year of carpentry, fall protection, WHMIS, CSTS

Nicholson

Ralph

Electrical

Construction Electrician, WHMIS, Confined Space Entry, Registered Electrical Apprentice, Fall protection, Zoom Boom, OH& S

Lewis

Brian

Maintenance (Carpentry)

Apprenticeship certificate, Safety courses, safety officer, WHMIS, fall protection, confined space, First Aid, asbestos safety training

Miles

George

Maintenance (Oil Burner Mechanic)

2nd year Apprentice sheet metal, oil burner mechanic specializing in plumbing and heating, Carman class A inspecting and repair, WHMIS, traffic control

Rideout

Fredrick

Maintenance

Extensive carpentry experience, furnace technician, painter

Ross

John

Maintenance

General labourer experience, numerous safety courses

Baryluk

Richie

Painting

Experience in plumbing, electrical, carpentry and painting

Confiant

Paul

Painting

Painting, drywall repair, basic carpentry, WHMIS, Fall Arrest, First Aid

Ferguson

Morgan

Painting

Painting experience

MacKinnon

Ed

Painting

Extensive experience in painting

O'Donnell

James

Painting

Extensive experience in painting and general labour

Sampson

Albert

Painting

Painting experience

Motion carried
2009-06-37



f. Rate increase for Confidential Employees benefits:

Mrs. Beth MacIsaac, Director of Human Resources noted that Industrial Alliance has advised the Board of an 11% increase in employee benefits.

Moved by Commissioner Tilley
Seconded by Commissioner Pierrard

That the Board approve the rate increase for benefits for Confidential employees. .

Motion carried
2009-06-38



g. Update on Teacher Assistant Staffing:

Mrs. Beth MacIsaac, Director of Human Resources advised that approximately four teacher assistants are displaced however there is employment in the Board for these particular individuals.



h. NSTU RETIREMENTS:

Moved by Commissioner Parsons
Seconded by Commissioner Keagan

That the Board accept with regret and thanks for years of service the following retirements. . .

Emp./Prof. #

Name

Position/School

Effective

40014485/332270

Ernestine Cathcart

Teacher/Mount Carmel

June 30, 2009

40014383/313155

Doug MacSween

Principal/Brookland Elem

June 30, 2009

Motion carried
2009-06-39



i. NSTU ADMINISTRATIVE APPOINTMENTS-PRINCIPALS:

Moved by Commissioner Keagan
Seconded by Commissioner Mercer

That the Board approve the following administrative appointments as presented. . .

Emp./Prof. #

Name

Position/School

Effective

40014767/406579

Bruce MacDonald

Acting Principal, BEC (6-mths)

Aug. 1/09 – Jan. 31/10

Motion carried
2009-06-40



j. NSTU ADMINISTRATIVE APPOINTMENTS-PRINCIPALS:

Moved by Commissioner Keagan
Seconded by Commissioner Pierrard

That the Board approve the following administrative appointments as presented. . .

Emp./Prof. #

Name

Position/School

Effective

40014561/350983

Heather Patterson

Principal, Adult Day School (Permanent)

Aug. 1, 2009

40014326/299891

Lowell Cormier

Principal, Mount Carmel (Permanent)

Aug. 1, 2009

Motion carried
2009-06-41



k. NSTU ADMINISTRATIVE APPOINTMENTS-PRINCIPALS:

Moved by Commissioner Currie
Seconded by Commissioner Mercer

That the Board approve the following administrative appointments as presented. . .

Emp./Prof. #

Name

Position/School

Effective

40014326/299891

Lowell Cormier

Principal, Mount Carmel (Permanent)

Aug. 1, 2009

Motion carried
2009-06-42



l. NSTU ADMINISTRATIVE APPOINTMENT-CONSULTANT:

Moved by Commissioner Pierrard
Seconded by Commissioner Tilley

That the Board approve the following administrative appointment- (Consultant) as presented. . .

Emp./Prof. #

Name

Position/School

Effective

40014906/465062

Lyn McInnis

Literacy Support Consulant/Staff Development Centre (Permanent)

August 1, 2009

Motion carried
2009-06-43



m. Teacher Request for Leave of Absence:

Moved by Commissioner Mercer
Seconded by Commissioner Flynn

That the Board approve the following request for a leave of absence. . .

Emp./Prof.#

Name

Position/School

Effective

40015494/579367

Tonya Burke

Teacher/Greenfield School (first request)

August 1/09 – July 31/10

Motion carried
2009-06-44



n. Teacher Request to Participate in Shared Teaching:

Moved by Commissioner Tilley
Seconded by Commissioner Margettie

That the Board approve the following request to participate in shared teaching. . .

Emp./Prof.#

Name

Position/School

Effective

40015443/571455

Maureen O’Handley

Teacher/Tompkins Elementary School (50% - teaching 1st half)

Aug. 1, 2009

Motion carried
2009-06-45



(7) NEW BUSINESS:

a. Commissioner Keagan – Carquest – Commissioner Keagan advised that Carquest has graciously donated approximately $17,000 in equipment to the vocational program at Memorial High School.  He had wished to have correspondence forwarded on behalf of the Board however this was already been done by Mr. Ken Collier of Memorial High School.

b. Commissioner Keagan – Name of the new elementary school on the Northside – He advised that Ferrisview Elementary school was the name which is being recommended for the new elementary school.

Moved by Commissioner Keagan
Seconded by Commissioner Ruelland

That the new elementary school on the Northside be named Ferrisview Elementary school. . .

Motion carried
2009-06-46



c. Commissioner Pierrard – An appeal – She wished to see that administration respond to a parent from the Baddeck area who had requested to appeal an in-school suspension. John Astephen stated he would further investigate this matter.

d. Commissioner Pierrard – Clarification of Human Resources posting – Commissioner Pierrard requested clarification on the position which was posted and awarded in the Human Resources Department.

e. Commissioner Pierrard – Principalship of Middle River Elementary – She requested whether the successful candidate who was appointed the principalship at Middle River elementary was a permanent teacher or a term teacher.

f. Commissioner Fraser – Bussing – Requested whether the Board is being advised of the removal of busses throughout the Board before the process actually takes place.  He noted that a recent removal of a bus in the Tanglewood area which effects the early elementary level is causing great concern.  He noted that these students will be travelling for over an area on the bus with the school is the existing area being within a close range.  Mr. Ambrose White advised that he will review the situation with the Transportation Department.

g. Mr. John Astephen, Director of Programs & Student Services – Absenteeism Survey by the Department of Education – Mr. Astephen requested that the Board respond to the survey which is located on the Department website before July 10th.  The website which was provided was www.ednet.ns.ca

h. Commissioner Fraser – NSSBA Resolutions – these were distributed for information.



(8) Adjournment of the meeting. . .

the meeting adjourned at 7:09 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY
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