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Sections > School Board Meeting - Minutes > School Board Meeting Minutes: February 25, 2013
School Board Meeting Minutes: February 25, 2013
Published by Michelle MacLeod [Michelle MacLeod] on 03/26/2013 (1172 reads)
School Board Meeting Minutes: February 25, 2013


Northside Professional Development Center
North Sydney, N.S.
February 25, 2013




REGULAR BOARD MEETING

(1) CALL TO ORDER:

A meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 7:00 p.m.

(2) RECORD OF ATTENDANCE:



Present: Lorne Green, ChairSandra MargettieFred Tilley
John BerkJackie OrganStuart Matheson
Joan CurrieYvonne KennedyJoyce Lind
Steve ParsonsKevin RuellandJack Toomey
Darren GoogooBarb MercerGary Fraser
Darrell Flynn
Absent: n/a
test
Also Present:Ambrose White, Superintendent
George Boudreau, Director of Financial Services
Beth MacIsaac, Director of Human Resource Services
Susan Kelley, Director of Programs and Student Services
Paul Oldford, Director of Operational Services
Michelle MacLeod, Board Recording Secretary


(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.

(b) New Business/Additions:

Moved by Commissioner Toomey
Seconded by Commissioner Organ

That the Board accept the agenda as presented. . .

Motion carried
2013-02-08



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Parsons
Seconded by Commissioner Tilley

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting – Jan 28, 2013
Special Board Meeting – February 19, 2013

Motion carried
2013-02-09



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

Mr. George Boudreau, Director of Financial Services presented correspondence which was received from the Department of Education. He noted that the Province is investing over $95 million for new schools, additions and alterations, buses and expansion of IT projects for 2013-2014.

The Second piece of correspondence received from the province requested the Board to participate in a submission process to expand the SchoolsPlus program within out Board.

Moved by Commissioner Tilley
Seconded by Commissioner Flynn

That the Board accept the correspondence as presented. . .

Motion carried
2013-02-10



(7) DELEGATIONS AND PETITIONS:

During this evenings meeting, students presented from Thompson Junior High School.

Commissioner Toomey introduced Krissy Forrest and Erin Murrin, two Grade 9 extended core French students who had agreed to make a presentation.

Both girls provided a power-point presentation highlighting African Heritage Month and issues which have occurred in Nova Scotia through our history.



(8) SUPERINTENDENT’S REPORT:

Mr. White, Superintendent of Schools, reminded those in attendance that each February, schools celebrate African Heritage Month. This year’s theme is: Then and Now: Our Journey Continues. Our Board supports our students, parents, staff and community members who share in the celebration of African Heritage Month. Teachers and schools throughout the year, but especially in February, use instructional methods to teach and foster African Nova Scotian heritage and culture. Activities, guest speakers, field trips, performances and school based projects are just some of the ways schools try to connect the past to the present in celebration of this wonderful culture. He recognized and thanked all our schools for their strong support in the promotion of African Heritage Month.

He further discussed the school closures during the month of February. February wouldn’t be February without the influx of severe winter weather and school closure due to inclement weather. We were very fortunate to not have had any closures until this month and each weekend seemed to bring the onslaught of severe weather. The safety of students is paramount when it comes to closing schools for a day due to weather. We hope the worst is behind us and regular classes become the routine again.

At the last public meeting of the Board, a motion was passed to move our monthly meetings back to schools. A schedule will be drawn up and published this week for March to June of this year and a schedule for September to June of 2014 will be issued in June. We look forward to getting out and visiting our schools as a Board.

Work continues with the Strategic Procurement Project and the Shared Services committee. Both of these endeavors have been on the go since prior to Christmas, and the Strategic Procurement Project is entering its final stages with R.F.P.s being published. Managed print services, laptops/desktops, fleet management tool and card, parts and inventory, bulk fuel, light duty vehicles, school bus services and office supplies are all part of this project. These contracts should be awarded soon, and any savings will be maintained by the School Boards. The Shared Services committee is ramping up with representatives from each Board helping with assessment of options for the services within the project scope. We will keep the Board informed as these initiatives move on.

The Cape Breton Victoria Regional School Board was given its budget targets at a meeting in Halifax on February 14th with Board Chairs and Superintendents. School Board targets increased by 3.3 million, from 1.044 billion to 1.047 billion. The funding model was run to reflect changing enrolment and this impacted the CBVRSB. Boards will be required to fund inflating pressures such as heat, fuel, etc. No School Board will have a funding reduction that exceeds 1.5%. The class size cap for grades primary to three are maintained at 25:1, although this is not a hard cap. There will be guidelines developed with senior staff of each Board for the class caps. The special education funding allocation was increased; however, the Cape Breton Victoria Regional School Board has funded this area well above the provincial allocation and I am sure will continue to do so. At the end of the day, our Board will see a decrease in funding in the amount of $2,000,600 plus cost pressures and our total allotment is $133,373,300. This reduction will be a challenge for us particularly after the severe reductions of the past two years.

We do appreciate the cap of 1.5%, knowing that the reduction could have been more. The Finance Directors will get the details of these numbers at a meeting on Thursday, February 21, and then Senior Staff will begin the budgetary discussions and work with the Board to achieve a balanced budget. We do appreciate getting these numbers at this time because it gives Boards an opportunity and time to work through the process in a timely manner.

He advised those in attendance that he had a visit from Commander Wayne Dipersio on February 19th. He is the Commanding Officer of the Regional Cadet Support Unit C Atlantic based in Shearwater, Nova Scotia. He stated they have a total of 793 cadets, 23 squadrons/corps and 14 of our schools are used by these corps/squadrons. He was very appreciative of the schools involved along with the administration of these schools who have been long time supporters of cadets. Commander Dipersio thanked the Cape Breton Victoria Regional School Board in general for the continuing support of cadets and recognized the tremendous partnership of each organization. It was the first visit of a commanding officer to our Board, and it was a great and positive meeting.

He directed everyone’s attention, and that of the board members and staff, to the comments from our school principals that are placed on individual school websites. These items represent the awards, achievements and successes of our students and staff within the boundaries of the Cape Breton-Victoria Regional School Board. Again, he asked the principals to ensure that these important communications are kept up-to-date.

Moved by Commissioner Fraser
Seconded by Commissioner Flynn

that the Board accept the Superintendent’s Report as presented. . .

Motion carried
2013-02-11

A copy of his report is attached to the original minutes.



(9) BOARD CHAIR REPORT:

n/a



EDUCATION COMMITTEE REPORT



(9) REPORT FROM COMMITTEE:

Moved by Commissioner Mercer
Seconded by Commissioner Fraser

that the Board approve the minutes of the Education Committee Meeting of Monday, February 13, 2013. .

Motion carried
2013-02-12



a. NSTU RETIREMENT(S)/RESIGNATION(S):

Moved by Commissioner Mercer
Seconded by Commissioner Parsons

That the Board accept with regret and thanks for years of service the following retirement(s). . .

Employee #

Name

School

Effective

371047

40014638

Rose Romard

Retirement: Sydney River

Elem

June 30, 2013

366542

40014623

Patricia Green

Retirement: Baddeck Academy

June 28, 2013

459347

40014888

Kathleen Frenette

Resignation: Malcolm Munroe

Jr. High

Feb 1, 2013

607069

40015739

Carla Confiante

Resignation: Thompson Jr

High

Feb 8, 2013

Motion carried
2013-02-13



b. NSTU Request for Shared Teaching:

Moved by Commissioner Mercer
Seconded by Commissioner Currie

That the Board approve the following request for shared teaching. . .

Employee #

Name/School

Terms of Job Sharing

Effective

529206

40015170

Dana Koziel/

Boularderie Elem.

Continue to teach 50% (alternate days)

as Resource Teacher for second half of the school year.

February 1, 2013

(Noon) - July 31, 2013

Motion carried
2013-02-14



c. NSTU Request for a Leave Of Absence:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board approve the following request for a leave of absence. . .

Employee #

Name

School

Effective

559252

40015315

Alana MacLeod

Riverview High

March 11, 2013 to March 11, 2014

(second request)

Motion carried
2013-02-15



d. NSTU Request for ERIP:

Moved by Commissioner Mercer
Seconded by Commissioner Parsons

That the Board approve the following ERIP request for one year . .

Employee #

Name

School

Area of Substituting

Number of Years Requested

Number of Years Recommended

362962

40014599

Michael Dunphy

Cabot High

Schools North of Smokey

3

1

Motion carried
2013-02-16



Commissioner Matheson declared a conflict and left the meeting. . .



e. NSTU term Recommendations:

Moved by Commissioner Mercer
Seconded by Commissioner Currie

That the Board approve the following recommendations for term positions. . .

Employee #

Name

School/Position

Effective

625269

Sub #: 40029379

Term #:

40049524

Michael MacNamara

Sydney Academy

Business Management 12/ Business Technology 11/12

February 4, 2013 to July 31, 2013

639211

Sub #

40038062

Mark Inglis

Thompson Jr. High

Grade 8 English/Core French 7,8,9/ Social

Studies 7, Mode De Vie Sain, Extended

Core French 8

February 26, 2013 to July 31, 2013

Motion carried
2013-02-17



f. NSTU Long Term Sub to Term:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board approve the following recommendations from long-term substitutes to term. . .

Employee #

Name

School/Position

Effective

536722

Sub #:

40029419

Term #:

40029417

Melvina Smith

Cape Smokey Elementary

80% (Grade 6) / 20% (ELT)

March 4, 2013 to June 28, 2013

Motion carried
2013-02-18



g. NSTU Recall teachers - changes in assignments: (For information)

Employee #

Name

School

Term

Effective

600445

Term #:

40015643

Lisa O’Reagan-Mayich

Bras d’Or Elementary

Term: February 21, 2013 to July 31, 2013

Position #:

81005096

February 21, 2013





h. Human Resources Reports:

Moved by Commissioner Mercer
Seconderd by Commissioner Parsons

That the Board approve the report as presented at the Education Committee meeting. . .

Motion carried
2013-02-19



i. French Special Projects:

Moved by Commissioner Mercer
Seconded by Commissioner Flynn

That the Board approve the following French Special Projects as presented at the Education Committee meeting. . .

Project

Total Amount Requested

1.

Literacy Support / Mentoring – Core French (4-9), Intensive Core French grade 6. Full time mentor to be cost shared with the Strait Regional School Board.

$ 40,000.00

2.

Literacy Resource Teacher Late French Immersion (7-9)

$ 80,000.00

3.

Professional development and support for Literacy-based French Second Language Experimental classes (4-9) and Core French (7-12)

$ 30,000.00

4.

Linguistic and socio-cultural enrichment opportunities outside the classroom for French Second Language Students (grades 4-12)

$ 5,000.00

Total

$ 155,000.00

Motion carried
2013-02-20



j. PSS REPORT FROM THE DIRECTOR OF PROGRAMS & STUDENT SERVICES:

Moved by Commissioner Mercer
Seconded by Commissioner Currie

that the Board accept the report as presented by the Director of Programs and Student Services. . .

Motion carried
2013-02-21



k. Rotation of Board Meetings:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board approve the following rotation of Board meetings amendment. . .

DATE

LOCATION

Monday, March 25, 2013

John Bernard Croak, Glace Bay

Monday, April 29, 2013

BEC, New Waterford

Monday, May 27, 2013

Cabot, Neil’s Harbour

Monday, June 17, 2013

George D. Lewis, Louisbourg

Motion carried
2013-02-22



(10) NSSBA REPORT:

Commissioner Mercer provided the Board with the highlights of the recent meeting. Highlights included; Hank Middleton was acclaimed as 2nd Vice President and Gin Yee was acclaimed as Treasurer.

NSSBA will be sent boards a detailed outline of the proposed changes to the association’s governance and structure. These changes aim to increase the engagement of the BOD by eliminating the executive committee and expanding the participation of more board members in standing committees. At the same time, the association will increase the utilization of video conferencing to minimize costs. Boards will be asked to review each item individually and provide a written response back to the NSSBA so that the BOD can make a decision at their March meeting on how to proceed.

The Executive Committee met with the Minister of Education on January 8, 2013, to discuss the NSSBA resolutions from the 2012 AGM.

The following NSSBA communications initiatives are underway:

  • The new NSSBA website will be launched in the near future.
  • A membership directory is being developed. All school board members are encouraged to return their “Let Us Get To Know You Forms” to NSSBA as soon as possible.
  • The President, Executive Director and Communications Manager are in the process of visiting each board to share current NSSBA initiatives and hear feedback from board members.

A motion was passed to engage Gunn’s Leadership Consulting Services to develop a process to conduct the annual appraisal of the Executive Director.

NSSBA’s strategic plan will be reviewed around the time of the next BOD session and the review will be a 1-day session including the BOD and the Leaders Advisory Committee (Board Chairs & Superintendents).

In central purchasing matters, NSSBA has been designated as the conduit between school boards and the treasury board.

Feedback obtained about the School Board Member Orientation Seminar was very positive.

A motion was passed that the NSSBA will host the Atlantic Conference in Halifax in the fall of 2013, with the caveat that the other provinces must commit to ensure there is adequate representation from their province in order to mitigate any financial risk. The above will be consolidated with a fall PD initiative for Board members.

Moved by Commissioner Parsons
Seconded by Commissioner Fraser

That the Board approve the NSSBA Report as presented. . .

Motion carried
2013-02-23



Commissioner Currie requested that Michelle MacLeod forward to the NSSBA the photos which were requested.



(11) DIRECTOR OF THE REGIONAL EDUCATIONAL SERVICES REPORT:

n/a



(12) NEW BUSINESS:

n/a



(13) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, March 25, 2012 at John Bernard Croak V.C. Memorial School in Glace Bay.



(14) Adjournment of the meeting. . .

the meeting adjourned at 7:37 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY


(15) PUBLIC SESSION:

Ms. Alexis MacDonald spoke regarding a bus route change during the school year. She noted that the students were notified on a Wednesday and only those who were on the bus were notified for a Friday change. She wants to know why the change occurred and who made the decision for the change. She noted the students arrive at the school late on. She noted she has a son who is a student who attends Memorial High School. She further noted there was no increase in the size of the route and there are less students on the bus.

Ms. Leslie Sheppard, parent from Riverside Elementary, requested clarification on the meeting which is scheduled to take place with the Minister of Education during the month of March. She further requested clarification on whether the meeting is open to the public.

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