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School Board Meeting Minutes: May 13, 2013 - Special
Published by Michelle MacLeod [Michelle MacLeod] on 05/28/2013 (1876 reads)
School Board Meeting Minutes: May 13, 2013 - Special

Central Office
Sydney, N.S.
May 13, 2013



A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:05 p.m.


Present: Lorne Green, Chair Jack Toomey Darrell Flynn
Barb Mercer Yvonne Kennedy Joan Currie
John Berk Fred Tilley Sandra Margettie
Jackie Organ Joyce Lind Stewart Matheson
Steve Parsons Kevin Ruelland
Regrets: Gary Fraser Darren Googoo
Also, Present: Ambrose White, Superintendent
Beth MacIsaac, Director of Human Resources
Paul Oldford, Director of Operational Services
Susan Kelley, Director of Programs and Student Services
George Boudreau, Director of Financial Services
Sandra Burke, Coordinator of Finance & Accounting
Wendy King, Coordinator of Human Resources
Trevor LeBlanc, Coordinator of Human Resources
Cathy Boudreau, Coordinator of Student Services
Michelle MacLeod, Board Recording Secretary


Mr. Boudreau presented a draft proposal for a balanced budget for 2013-2014. By way of background he reviewed the process to date and informed the Board that several meetings of the Budget committee were held to come up with cost reduction options. Copy of the presentation is attached to the original minutes.

After the initial presentation he outlined the proposed solution and provided rational for the reductions suggested.

Proposed was a 44.1 reduction in NSTU staffing and a 37.4 reduction in CUPE staffing.

Teacher Assistants -15 positions
Secretarial Support - 3 positions(attrition)
Cleaners -14 positions
Bus Drivers -3 positions (attrition)
Tradesperson -1 position (attrition)
Library Techs -1.4 positions

It was further noted that some of these positions will be eliminated through attrition.

Ms. Wendy King & Mr. Trevor LeBlanc, Coordinators of Human Resources, along with; Ms Cathy Boudreau, Coordinator of Student Services provided a power-point with regards to the recent teacher assistant audit and information gathering that was conducted regarding student needs within the Board.

It was noted that 642 students receive TA support within our Board. She noted that according to the current gap analysis ratio we are higher than the provincial average. Part of the presentation included class configurations, TA times in buildings and special class placement surveys.

Some of the recommendations were;

  • Where possible, place children with TA support in the same class to maximize support from TA.
  • Change TA schedules to reflect children’s needs.
  • Allow schools the opportunity to schedule TA time to meet identified needs rather than dictate to the schools time allotment.
  • Give schools TA allotment as a staff number and allow flexibility to schedule.
  • Provide scheduling support for schools if necessary.

The implications were listed;

  • Overall reduction of 20 TA positions
  • Requirement to layoff 28 teacher assistants to meet this reduction of 20 positions
  • Some laid off teacher assistants may be recalled due to male designated, LPN designated needs of children
  • Displacement of 33 teacher assistants from their current site moving to other sites.
  • September needs to be evaluated prior to the required September posting

Teacher Assistants:

  • Reduction of 20 positions
  • Layoff of 28 employees
  • Displacement of 33 employees
  • Possibility of rehires due to specific needs in September


  • Reduction of 3 positions (OVEC .5, Malcolm .5, SPEC 1)
  • Displacement of 3 employees
  • Change in circuit for 2 employees (SSLC, Boularderie/Florence)
  • Baseline level of service

Library Technicians:

  • Reduction of 1.4 positions (.4 North of Smokey, 1 Glace Bay circuit)
  • Layoff of 2 employees
  • Change of circuit of 7 employees

Bus Drivers:

  • Reduction of 3 positions through attrition


  • Reduction of 14 positions(identified in the power-point)
  • Layoff of 14 employees
  • Displacement of 12 employees

Commissioner Parsons suggested that senior staff go back and review the draft budget once again to eliminate some of the suggested reductions in CUPE staff. He further suggested that to review administration for further reductions in that area.


  • Reduction of 1 position through attrition

a. Teacher Assistant Staffing:

Moved by Commissioner Margettie
Seconded by Commissioner Ruelland

That the Board approve the recommended reduction in Teacher Assistant staffing of twenty positions. . .

Motion carried

b. Secretarial/Bus Drivers/Tradespersons:

Moved by Commissioner Margettie
Seconded by Commissioner Tilley

That the Board accept the recommendation of reducing Bus Drivers, School Clericals and a Tradesperson position through attrition. . .

Motion carried

c. Cleaners/Library Technicians:

Moved by Commissioner Tilley
Seconded by Commissioner Parsons

That the Board remove the reduction of Library technicians and cleaners from the budget reductions. . .

Motion carried

Mr. Boudreau at this time continued his power-point presentation. He provided a review of the non-salaried cost centers -expenditures decreases. This slide was followed by the Non-salaried cost centers-expenditure increases and the non-salaried cost centers-revenue increases.

In closing Mr. Boudreau summarized the cuts made and noted that the proposal reveals a bottom line reduction of $4,117,467, $199,215 more than is required to cover the shortfall of $3,918,252. He also reminded the Board that unconfirmed revenue recovery of $115,000 for the 11 teacher approved by the Department of Education last fall could mitigate against the saving/cut highlighted above.

A recommendation brought forward is to hire an additional program manager for the NSISP program in order to achieve further revenues.

Moved by Commissioner
Seconded by Commissioner

That the Board approve the recommendation to hire an additional program manager for the NSISP program. .

Motion carried

(4) Adjournment of the meeting. . .

the meeting adjourned at 8:47 p.m.

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