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Sections > School Board Meeting - Minutes > School Board Meeting Minutes: September 29, 2014
School Board Meeting Minutes: September 29, 2014
Published by Michelle MacLeod [Michelle MacLeod] on 10/27/2014 (68683 reads)
School Board Meeting Minutes: September 29, 2014


Baddeck Academy
Baddeck, N.S.
September 29, 2014




REGULAR BOARD MEETING

(1) CALL TO ORDER:

A meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 6:00 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Sandra Margettie Steve Parsons
John Berk Jackie Organ Darrell Flynn
Joan Currie Gary Fraser Yvonne Kennedy
Barb Mercer Stewart Matheson Darren Googoo
Jack Toomey
Joyce Lind
Kevin RuellandFred Tilley
Absent/Sent Regrets): n/a
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Wendy King, Director of Human Resources
John Astephen, Regional Director of Educational Services
Michelle MacLeod, Board Recording Secretary



(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.

(b) New Business/Additions:

n/a



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Matheson
Seconded by Commissioner Berk

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting - June 16, 2014

Special Board Meeting - June 16, 2014

Special Board Meeting -June 16, 2014(2nd meeting)

Special Board Meeting - July 2, 2014

Special Board Meeting -July 7, 2014

Special Board Meeting -August 18, 2014

Special Board Meeting -September 15, 2014

Motion carried
2014-09-14



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

n/a



(7) DELEGATIONS AND PETITIONS:

A presentation was made by students of Baddeck Academy. Introductions of students were conducted by Commissioner Berk, Board member for the area. Ms. Lara Fraser along with Mr. Bryon Berk presented on behalf of the student body. The students thanked the Board for the extensive capital renovations which is taking place at the school and for the new soccer field. They noted that the renaming of the field in memory of a community member will take place soon. Many school activities occur such as Junior Achievement, Anti-bullying, Science Fair, Health Day, Junior Achievement Company, World Vision, Global Awareness, Reading Challenge, etc. They further noted many sporting activities which is happening at the school such as; basketball, soccer, softball, Cross Country running and most recently hockey.

For the past three years, Baddeck Academy has been welcoming international exchange students to their school. They have had students from Norway, Brazil, Japan, Turkey, China, Columbia, Germany and Korea.

Commissioner Berk thanked the students and staff for the very informative presentation highlighting the activities at the school.



(8) SUPERINTENDENT’S REPORT:

Mrs. Beth MacIsaac, Superintendent presented her report.

Mrs MacIsaac thanked the Board for the appointment as superintendent. She noted her appreciation for their support and that she looks forward to working with them in this new capacity during the difficult times ahead. She further noted challenges with declining enrollment, under capacity in our facilities, and increasing reductions in transitional funding. We are fortunate to have a Board supportive of students, staff and communities and committed to working collaboratively to face these challenges.

The first day of school in 2014 for 915 primaries in our system was a momentous occasion – new clothes, brightly colored school bags and a whole range of emotions from eager anticipation to a little trepidation. Most of the tears I witnessed, though, were those of parents and grandparents, there to mark a big milestone in the lives of the graduating class of 2027. A question we need to consider is what will the world look like in 2027, and how do we prepare all students in our system for the 21st century.

One of our Board’s goals in our 2014/15 business plan focuses our efforts on preparing students for the 21st century by providing highly skilled staff and integrated curriculum. This goal, shared by most school boards across the country, has sparked much dialogue and debate. You will find many interesting articles on the C21 website – Canadians for 21st Century Learning and Innovation.

The generally accepted 21st Century Competencies are commonly referred to as the 7 C’s.

1) Creativity, Innovation and Entrepreneurship

2) Critical Thinking

3) Collaboration

4) Communication

5) Character

6) Culture and Ethical Leadership

7) Computer and Digital Technologies

These competencies are not necessarily new but, in combination, are the qualities essential for the future success for our students.

So what are some of the initiatives for 14/15 that address these competencies?

  • Twenty-one early literacy teachers to support student growth in reading and writing at the elementary level;
  • A new student intervention program for grades 4-6 to help students to gain both knowledge and confidence in mathematics;
  • A second student intervention program at the junior high level that will focus on grade 8 and 9 students to again promote knowledge and confidence in mathematics at this level;
  • A literacy consultant and coach at the secondary level that will support teachers and students in cross-curricular literacy skill development;
  • A particular technology focus on grade eight, as well as increased support for teachers, to engage students through the use of technology.

On Monday, Sept. 22, senior staff and board members had an opportunity to attend the exciting official opening of the new elementary school in Membertou. The school is heated and cooled with geothermal energy and solar panels – a truly green building. A state of the art facility, this is truly a building supportive of 21st century learning.

In preparation for the school year, she had an opportunity to visit our major construction sites with our Director of Operations.

  • Coxheath Elementary, as well as Sydney River Elementary, has had renovations to washrooms, windows and extensive painting to refresh the school.
  • Dr. T.L. Sullivan has a new tech ed room as well as extensive renovations to the Learning Centre.
  • Glace Bay High has a new skilled trades facility, one of four opened across the province this year. Skilled Trades 10 will be offered in the first semester followed by Construction Trades 11 in the second semester.
  • J.B. Croak has had renovations to two classrooms to accommodate another site for Schools Plus, an exciting program initiative for students and families in the Glace Bay area.
  • Memorial High School has had roof replacements, a mechanical electrical upgrade and new windows and entrance systems.

She took the opportunity to thank all staff in Programs, Operations, Human Resources and Finance for their diligence and hard work during the summer to ensure our schools were bright and welcoming for the first day of school.

A special thank you was given to Barb MacDonald for hosting the Board meeting this evening. A family in this school community has recently suffered a tragic loss and our thoughts and prayers are with them at this very difficult time.

She directed everyone’s attention to read the comments from our school principals that are placed on individual school websites. These items represent the awards, achievements and successes of our students and staff. She asked that principals ensure that these important communications are kept up-to-date.

Moved by Commissioner Fraser
Seconded by Commissioner Googoo

To accept the report as presented. . .

Motion carried
2014-09-15



(9) BOARD CHAIR REPORT:

Mr. Lorne Green, Board Chair presented his report

I would like to begin my report welcoming all students and staff back after a great summer. In June, Mr. Jerry MacNeil retired as principal of this school and Ms. Barb MacDonald was appointed the principalship here at Baddeck Academy. Ms. MacDonald is the former vice-principal of the school and brings with her a wealth of experience and knowledge of this school community. We are confident that she will lead this school with your best interests in mind.

I would like to introduce Ms. Beth MacIsaac, our newly appointed Superintendent along with Ms. Wendy King, our newly appointed Director of Human Resources. Both have extensive experience with the Board. I am sure with these two ladies in their new positions working side by side with other members of senior staff; Mr. George Boudreau (Director of Financial Services), Ms. Susan Kelley (Director of Programs and Student Services) and Mr. Paul Oldford (Director of Operational Services) that we will all be able to work together to ensure that the needs of all our school communities are at the forefront when decisions are made within our Board and at the department level.

With that said, the Board has been advised that the implementation of the Hogg II funding formula will begin in 2015-2016.

The Board currently receives approximately $7,500,000 in transitional funding and so this implementation will have a significant impact on our Board. It is therefore very important that the Board start preparing right away for ways to reduce costs without impacting our students.

I would encourage senior staff to start looking as soon as possible at cost reduction options for the 2015-2016 budget.

In closing; I would like to note the change in times of our public meetings which are held on the last Monday of each month. The meetings were previously held at 7:00 p.m. and have been rescheduled to be held at 6:00 p.m.

Moved by Commissioner Flynn
Seconded by Commissioner Googoo

That the Board accept the report as presented

Motion carried
2014-09-16



EDUCATION COMMITTEE REPORT



(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

that the Board approve the minutes of the Education Committee Meeting of Monday, September 15, 2014. . .

Motion carried
2014-09-17



a. MS. WENDY KING, DIRECTOR OF HUMAN RESOURCES:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the report of presented by the Director of Human Resource Services, at the Education Committee meeting. . .

Motion carried
2014-09-18



b. MS. SUSAN KELLEY, DIRECTOR OF PROGRAMS AND STUDENT SERVICES:

Moved by Commissioner Toomey
Seconded by Commissioner Fraser

That the Board approve the PSS Report as presented by the Director of Programs and Student Services, Mrs. Susan Kelley at the Education Committee meeting. . .

Motion carried
2014-09-19



c. FINAL APPROVAL OF POLICY:

Moved by Commissioner Toomey
Seconded by Commissioner Flynn

That the Board approve the following policies. . .

· Community Volunteers in the Schools-HR New Policy

Motion carried
2014-09-20



d. FINAL APPROVAL OF POLICY:

Moved by Commissioner Toomey
Seconded by Commissioner Flynn

That the Education Committee recommend approval of the following policies. . .

· Hiring Policy HR304 (revised)

Motion carried
2014-09-21



e. Request to dedicate School playground in memory of Logan Harris:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

that the Board approve the request received from Cusack elementary to dedicate the playground in memory of the late Logan Harris upon approval of his family. . .

Motion carried
2014-09-22



f. Naming of Property in Memory of individuals:

Moved by Commissioner Toomey
Seconded by Commissioner Googoo

That the Board advise the Policy Committee to development a policy with regards to the naming of buildings, rooms, property in the memory of individuals. . .

Motion carried
2014-09-23



MANAGEMENT COMMITTEE REPORT



g. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Flynn

that the Board approve the minutes of the Management Committee Meeting of Monday, September 22, 2014

Motion carried
2014-09-24



h. Changes to Electoral Boundaries – District 3 and 4:

Moved by Commissioner Berk
Seconded by Commissioner Currie

That the Board support and approve the boundary review recommendation as presented by the Cape Breton Regional Municipality. . .

Motion carried
2014-09-25



i. Renewal of Group Insurance for Confidential Employees:

Moved by Commissioner Berk
Seconded by Commissioner Matheson

That the Board approve the group insurance package for Confidential employees as presented by Industrial Alliance which would include a pay direct drug card. . .

Motion carried
2014-09-26



j. Mr. George Boudreau - Report of the Director of Financial Services :

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the Board accept the Director of Financial Services report. . .

Motion carried
2014-09-27



k. Ms. Wendy King, Report of the Director of Human Resource Services :

Moved by Commissioner Berk
Seconded by Commissioner Flynn

That the Board accept the Director of Human Resources report. . .

Motion carried
2014-09-28



l. BOUNDARY REVIEW:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

Senior staff and the Operations department participate in the development of a policy regarding school boundaries. . .

Motion carried
2014-09-29



m. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Currie

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting . .

Motion carried
2014-09-30



n. Operational Services Policies reviewed with no changes:

Moved by Commissioner Berk
Seconded by Commissioner Fraser

That the Board accept the Fences Policy OST423 as is. . .

Motion carried
2014-09-31



o. Operational Services Policies Reviewed and to be deleted:

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board approve the elimination of the following policies. . .

· Preparation of Payroll OST 414
· Ordering Supplies OST 412

Motion carried
2014-09-32



p. Mr. George Boudreau, Director of Financial Services – Business Plan:

Moved by Commissioner Berk
Seconded by Commissioner Flynn

That the Board approve the Business Plan as presented by Senior staff. .

Motion carried
2014-09-33



q. Negotiated Settlement:

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board approve the negotiated settlement which occurred during the in-camera session. . .

Motion carried
2014-09-34



Commissioner Lind entered the meeting at 6:30 p.m. (traffic delay)



(11) NSSBA REPORT:

Nova Scotia School Boards Association (NSSBA) Board of Directors Meeting
September 25-26, 2014


Highlights:

An Orientation Session on Governance was facilitated by Lavinia Parrish Zwicker, Chair of the Annapolis Valley Regional School Board. The facilitator's knowledge and passion on the topic of governance was inspiring. She stressed that governance is "the art of steering an organization". She noted that the Nova Scotia School Board Directors represent the eight provincial School Boards and thereby represent the views and perspectives of the entire province. The NSSBA is the collective voice of all eight school boards.

A proposal for a provincial forum to examine a new vision for education in Nova Scotia was discussed. The Minister's Education Panel intends to release its report by the end of October. The forum would be an opportunity for School Boards and the Department of Education to review the Education Panel's document.

A Professional Development Survey which took place in June, 2014, indicated key topics for future NSSBA PD sessions for School Board members. They include community engagement, Board self-evaluation and the role of Board Chairs.

Congratulations are extended to Director Hank Middleton who was acclaimed as Chair of the Communications Committee.

The Memorandum of Understanding (MOU) Committee representatives were selected from Board Chairs and Superintendents during the Leaders Advisory Committee meeting. It was decided that the superintendent representative will be Darrell Samson from CSAP and the two Board Chair representatives will be Donna Tidd (TCRSB) and Lorne Green (CB-VRSB). Congratulations to all.

The Canadian School Boards Association (CSSAB) is hoping that this year will culminate with PEI, NB, NWT, First Nations, Catholic School Boards in Ontario and the French Quebec School Boards all officially joining the association.

NSSBA AGM 2015 will be hosted by the Chignecto-Central Regional School Board and will take place May 28-30, 2014, at the Best Western Hotel in Truro, NS.

New Executive Director Hiring Process: Board Members are reminded to send via e-mail their individual comments and responses to questions relevant to the hiring of the Executive Director on or before October 3, 2014. Please email the above to Dr. Jim Gunn, james.gunn@bellaliant.net and a cc to Susan Ritchie, President, NSSBA, sue.ritchie@avrsb.ca Board Members' input is both valued and appreciated.

Moved by Commissioner Fraser
Seconded by Commissioner Parsons

That the Board approve accept the report as presented. . .

Motion carried
2014-09-35



(12) Mr. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

Mr. John Astephen, presented the following report:

a. Report Card Review

On August 29, Minister Karen Casey announced changes that will take place over the next year to build on the work already being done by teachers to improve communication with families and students.

Based on feedback from the report card survey and analysis by the Report Card Review Committee, the department is working with school boards on changes to report card templates.

The department will provide professional development for principals and over the next year will develop an assessment, evaluation and reporting policy to ensure report cards provide the right information on student performance.

Teachers and principals will continue to ensure report cards comments are personal, identify students’ strengths and areas for improvement, and make suggestions to support student learning at home.

The department will monitor changes to the report cards. It will meet with the Report Card Review Committee later this year to update progress and discuss whether more improvements are needed.

An overview of the survey results and more detail on the improvements being made to report cards is available at www.ednet.ns.ca.

b. Committee/Meetings Attended

June 16, 2014 Public Board Meeting, CBVRSB

July 2, 2014 Special Board Meeting, CBVRSB

July 7, 2014 Special Board Meeting, CBVRSB

July 14, 2014 Regional Education Services Meeting,

Department of Education and Early

Childhood Development, Halifax

August 18, 2014 Special Board Meeting, CBVRSB

August 25, 2014 Principals Meeting, CBVRSB

September 15, 2014 Education Committee Meeting, CBVRSB

September 18, 2014 Regional Education Services Meeting,

Department of Education and Early

Childhood Development, Halifax

September 22, 2014 Management Committee Meeting, CBVRSB

Moved by Commissioner Fraser
Seconded by Commissioner Organ

That the Board approve the report as presented by the Regional Educational Officer. . .

Motion carried
2014-09-36



(13) NEW BUSINESS:

Commissioner Fraser – Thanks to Commissioner Flynn for his service – He thanked Commissioner Flynn for all his hard work on behalf of our students not only in his own district but in every district in the Board. His dedication and compassion shown to the Board did not go unnoticed.

Commissioner Flynn will be resigning from the Board on October 10, 2014 to run for Councillor in District 10 of the Cape Breton Regional Municipality.



(14) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, October 27, 2014 – Oceanview Education Centre -6:00 p.m.



(15) Adjournment of the meeting. . .

the meeting adjourned at 6:39 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY


(16) PUBLIC SESSION:

n/a

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