Operational Services Report: May, 2009
Category : Operational Services
Published by Cecilia MacDonald [CeciliaMacDonald] on 05/26/2009

Operational Services Report
May 2009

Sponsor Group Meetings

The monthly Sponsor Group meetings for Sydney Academy and Riverview took place this month.  Plans for the next phases of work at both sites for this summer were reviewed.  Representatives from Operations, the schools, architectural firms and the Department of Education were present.

School Cancellation – Winter Weather

Gunn’s Leadership Consulting Services are doing a study on the issue of school cancellations in winter weather.  They plan to collect information from all school boards, particularly from those who are responsible for cancelling school, review policies, etc.  They plan to look at what is happening in other provinces and review criteria and standards of safety when making cancellations.  They may develop recommendations for consideration by the Department of Education and Nova Scotia’s school boards on how the policies and procedures may be improved and on how the levels of public understanding and acceptance may be increased. 

Colleen MacMullin, Coordinator of Transportation will be our liaison with this group.

Vandalism

There has been an increase in vandalism in certain areas of CBVRSB recently.  This is an ongoing concern - schools, Operations staff and police work together to curb this expensive problem for our board.

Summer Work

Operations staff is in the process of preparing for our summer work schedules.  Plans and scope of work, as well as costs, are being developed so a final schedule can be put in place.

We also hope to hire students to do mowing, painting, etc. this summer which complements the great work of our regular employees of the Operations Department.

Budget Deliberations

We are still working through budget deliberations as a board.  The Operations Department, as well as other departments, may be affected by our shortfall in revenue for the upcoming fiscal year.

Maintenance Report

Building

Work

Complete/In Progress

BEC

- Install Floor Mop Sinks (all cleaning closets)

-  Repair pipes behind cinder block walls in two washrooms

Complete

Complete

Cabot

- Installing new Windows in half the building -Contracted to Stott Aluminum  (starting installation July)

In Progress

Cornwallis

- Install Video Security – Needs Cameras

25% Complete

Cusack

- Install Video Security – Needs Cameras

50% Complete

Florence

- Camera  Installation

 Complete

General

- Preventive Maintenance on Ventilation Systems

- Regular Boiler Cleaning

- Replacing Broken Windows

- Checking Water Quality

- Change EMS Control in Panel

- Fire and Life Safety Inspections (2008-09)

- Sprinkler Quarterly Inspections

- Sweeping parking lots

-  Getting ready for summer work

- Hiring  six mowing students to start May 19

Ongoing

Ongoing

Ongoing

Ongoing

Complete

In Progress

In Progress

In Progress

In Progress

In Progress

Marion Bridge

-  Install cameras, doorbell, mag locks and intercom

- Grades one and two classrooms  connected to Energy Management System

Complete

Complete

Memorial High

- Renovations to Electrical and Carpenter Shops

- Remove old dividing wall/door in gym and make into storage

Complete

In Progress

Mount Carmel

- Installing Mop Sinks

80% Complete

Riverview High

- New Learning Centre and Lab

- Gym Change Room Renovations

95% Complete

50% Complete

Robin Foote

- Installing Roof Fans

- Security System Upgrade (door contacts)

Complete

85% Complete

St. Joseph (NS)

- Cameras Installed

 Complete

Sydney Academy

- Phase 4A (Administration Office) out to Tender

- Phase 5B (Window Replacement on parking lot side) Tender packages getting ready

- Phase 5A (Roof Replacement in Business Wing) Tender packages getting ready

In Progress

In Progress

In Progress

Sydney Mines Jr. High

- Installing New Windows (needs capping on exterior of windows – when weather permits)

- New Music Room

 Complete

In Progress

Thompson

- Install Ramps from Parking Lot

To be completed summer 09

Whitney Pier Memorial

- Lighting project

85% Complete

Technology Report

S.A.P. daily tasks

Since April15, we closed 875 routine notifications.  The only major requests were a lab of 26 monitors in Baddeck Academy and an automated S.I.S. (Winschool) remote back up from 21 Junior and Senior High Schools to Technology and S.D.C.

Computers for Schools

Since April 15, the Technology Department and Computers for Schools installed over 29 computers, one laptop, 46 monitors and three laser printers in our School Board. We donated 26 monitors to the community for charitable donations.