School Board Meeting Minutes: April 10, 2012 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 05/01/2012


Central Office
Sydney, N.S.
April 10, 2012


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:00 p.m.

(2) RECORD OF ATTENDANCE:





Present: Lorne Green, ChairJoan Currie, Vice Chair Jackie Organ
Steve ParsonsCathi PierrardBarb Mercer
Charlie KeaganKevin Ruelland Sandra Margettie
Fred Tilley (by phone) Darrell Flynn
Absent: Darren Googoo Darlene Morrison (sent regrets)Gary Fraser
Darren MacNeil
Also Present:Ambrose White, Superintendent
Beth MacIsaac, Director of Human Resources
George Boudreau, Director of Financial Services
Paul Oldford, Director of Operational Services
Susan Kelley, Director of Programs and Student Services
Sandra Burke, Coordinator of Financial Services
Mary Passerini, Coordinator of Human Resources
Tracie Collier, Coordinator of Human Resources
Michelle MacLeod, Board Recording Secretary

(3) BUDGET:

Mr. Boudreau, Director of Financial Services advised that the Board Budget Committee has had several sessions to deliberate on the 2012-2013 operating budget.

He advised that this is not a session to seek approval but rather a session to engage the Board and to get a sense on whether we are heading in the right direction. While it is important to get the guidance from staff who obviously have intimate knowledge of the School Board operation, it is just as important to receive the perspective of the Board who actually owns the budget.

Mr. Boudreau took the opportunity to acknowledge and thank Commissioner Currie for participating in the process. She offers a well balanced approach, always keeping in mind the needs of the students we serve.

He provided a powerpoint presentation to those in attendance. (copy attached to the original agenda). The powerpoint began with a review of the budget shortfall for 2012-2013. He then highlighted options for the Board to consider.

He identified other cost pressures which have not been fully quantified i.e. capital planning, strategy, CLO’s, teacher and teacher assistant contingency for September, powerschool and Tienet.

Commissioner Margettie questioned the number of teacher assistant retirements that the Board may receive. Mrs. Beth MacIsaac, Director of Human Resources advised that this number is normally minimal.

Commissioner Parsons questioned the number of positions in administration and wondered if there are more cuts that could be achieved in their area in order to mitigate against teacher cuts.

On the question several Board members expressed concern regarding impacts which may be experienced in the classroom environment.

Commissioner Flynn left the meeting at 6:10 p.m.

Discussions ensued regarding a possible review of the services and administrative structure of the Board. It was agreed that senior staff bring their respective organizational chart for review at the next budget meeting.

Commissioner Parsons requested Senior staff to come back with some options of administrative reductions within each department.



(4) CLASSROOM STAFFING:

Mrs. Beth MacIsaac, Director of Human Resources, advised that her department have worked diligently on a classroom staffing report which was distributed to those in attendance (attached to the original agenda). The amended formula was provided. She further advised that Human Resources will be meeting with the principals later in the week to review the impact for the respective schools.

On the question several Board members expressed concern regarding the declining enrollment in our schools.

Moved by Commissioner Keagan
Seconded by Commissioner Mercer

To accept the classroom staffing figures as presented. . .

Motion carried
2012-04-01



Commissioner Margettie declared a conflict and left the meeting (7:05 p.m.)

Michelle MacLeod, Board Recording Secretary was asked to leave the meeting at this time (7:05 p.m.)



(5) PERSONNEL ISSUE:

Moved by Commissioner Organ
Seconded by Commissioner Pierrard

That the Board move to an in-camera session. . .

Motion carried
2012-04-02

Commissioner Currie chaired the meeting during the in-camera session.

Moved by Commissioner Pierrard
Seconded by Commissioner Parsons

That the Board rise and report. . .

Motion carried
2012-04-03



Commissioner Currie reported that the Board discussed a personnel issue.

Moved by Commissioner Tilley
Seconded by Commissioner Mercer

That the Board accept the unions recommendations with regards to the personnel issue. . .

Motion carried
2012-04-04



(6) NEW BUSINESS:

n/a




(7) Adjournment of the meeting. . .

the meeting adjourned at 7:48 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY