School Board Meeting Minutes: June 17, 2013 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 10/01/2013


Central Office
Sydney, N.S.
June 17, 2013


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:05 p.m.


(2) RECORD OF ATTENDANCE:




Present: Lorne Green, Chair Jack Toomey Stewart Matheson
Barb Mercer Yvonne Kennedy Joan Currie
John Berk Sandra Margettie Kevin Ruelland
Joyce Lind Steve Parsons Jackie Organ
Darren Googoo Fred Tilley
Regrets: Darrell Flynn Gary Fraser
Absent: n/a
Also, Present: Ambrose White, Superintendent
Beth MacIsaac, Director of Human Resources
Susan Kelley, Director of Programs and Student Services
George Boudreau, Director of Financial Services
Michelle MacLeod, Board Recording Secretary


(3) NEW BUSINESS:

a. Commissioner Parsons - Feedback from the Principals meeting re: AESOP
b. Commissioner Parsons - Deficit difference in the budget for 2012-2013
c. Commissioner Mercer - NSSBA Committees
d. Commissioner Mercer - Board Teacher Committee
e. Commissioner Mercer - Clarification



(4) Human Resources Report:

a. CUPE REPORT:

Moved by Commissioner Margettie
Seconded by Commissioner Berk

That the Board accept with regret and thanks for years of service the following resignation(s)/retirement(s)

EMPLOYEE #

NAME OF EMPLOYEE

Classification Employed in

Retirement/

Resignation

EFFECTIVE DATE

40017268

Debbie Hynes

LBG/Glace Bay Elementary

Resignation

June 12, 2013

40016364

Martin Thomas Whiffen

General Labourer/ Operational Services Dept

Resignation

June 14, 2013

40014094

Irene Bradley

Cleaner/Dr.T.L. Sullivan

Resignation

June 17, 2013

Motion carried
2013-06-07



b. NSTU Resignation:

Moved by Commissioner Matheson
Seconded by Commissioner Toomey

That the Board accept with regret and thanks for years of service the following resignation. . .

Employee #

Name

School

Effective

597146

40015625

Michael Isaac (Resignation)

Shipyard Elementary

July 31, 2013

Motion carried
2013-06-08



c. NSTU Administrative Recommendations:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

549576

40015264

Lynn Crawford

Coordinator of Race Relations Cross Cultural Understanding Human Rights

Principal, Whitney Pier Memorial (1 Year)

August 1, 2013 to July 31, 2014

Motion carried
2013-06-09



d. NSTU Administrative Recommendations:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

482422

40014969

Juanita Romard

Vice-Principal (Teaching) - Coxheath Elem

Principal, Middle River (1 Year)

August 1, 2013 to July 31, 2014

Motion carried
2013-06-10



e. NSTU Administrative Recommendations:

Moved by Commissioner Margettie
That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

419325

40014800

Kevin Linden

Teacher (Riverside Elementary)

Program Manager (NSISP) - Staff Development Centre (1 Year)

August 1, 2013 to July 31, 2014

Motion carried
2013-06-11



f. NSTU Positions (For Information Purposes Only):

Employee #

Name

Previous Position

New Position

Effective

557512

40015307

Tammy Daigle

Teacher (Brookland Elem)

Alternate Education Program

(OVEC) 1 Year Temp Assignment

August 1/13 to July 31/14

492629

40015003

Sandy Kearney

Teacher (Breton Education Centre)

Senior Student Support Program (BEC) 1 Year Temp Assignment

August 1/13 to July 31/14

514646

40015093

Joe MacLellan

Teacher (Glace Bay High)

School Connect Class (Glace Bay High) 1 Year Temp Assignment

August 1/14 to July 31/14



(5) New Business:

a. Commissioner Parsons - Feedback from the Principals meeting re: AESOP - Mrs. Beth MacIsaac, Director of Human Resources noted that Human Resources ran a report of the sub usage up to the end of May, 2013. As a result they are going to follow-up with schools where the same substitute has been in for many disciplines.

b. Commissioner Parsons - Deficit difference in the budget from 2012-2013 - He noted it warrants discussion and feedback from Board members. He noted he was disappointed that the Board were advised up until the last meeting that their was a surplus and the last report the Board were advised of a deficit. He noted the PD/travel fund in Operations being in deficit was disappointing. He noted that a quarterly report on overtime and travel should be developed to ensure that deficits do not occur.

He further noted that the overtime report was distributed today however the Board have not had an opportunity to review it. He noted he is concerned about approving a budget without some controls in place to ensure that we do not have a deficit next year.

Commissioner Tilley noted from an accounting perspective an operating deficit of $12,978.00 out of a budget of $139,000,000 is not material.

Commissioner Kennedy had several questions regarding the overtime report. She noted irregularities with some employees having higher amounts of overtime than others. She also expressed concern over the amounts being quite high.

Mr. George Boudreau, Director of Financial Services indicated that indded we were headed for a $500,000 surplus, however; last minute entries for non-teaching Director’s service award (previously assumed by the Department of Education), environmental liabilities and contract settlement provisions, transformed our anticipated surplus to an operating deficit of $12,978.00. He supported comments made by Commissioner Parsons with regards to PD/travel over expenditures in the Operations department. He further noted at the next meeting to provide a detailed report in conjunction with Mr. Oldford. Mr. White, Superintendent further supported comments made this evening and noted that we will need to do a better job on tracking our accounts and tightening up on the overtime which is presently taking place.

Commissioner Parsons noted a review of the overtime in comparison to other Boards needs to occur. If Mr. Oldford needs assistance with the overtime to obtain control of it then the Board will need to support him.

Commissioner Berk noted that we need to get a good rein on our expenses and rectify the situation before the next fiscal year.

Commissioner Kennedy noted that monies spent on overtime could be spent in other areas of the Board such as for teachers and non-teaching staff. She noted that overtime is not unexpected however it needs to be controlled.

Commissioner Googoo supported administration in its overtime report, but it needs to be carefully managed. He noted the Board is not showing a significant variance. Commissioner Tilley supported these comments. He also noted that careful monitoring on a go-forward basis should occur.

Commissioner Parsons noted until we see the planned overtime compared to actual, it is difficult to support. He further questioned clarification of overtime for Head Bus Drivers. Administration advised that the questions brought forward this evening are all good questions and ones that the Board deserve an answer too.

Mr. Boudreau advised that the Board will be receiving an overtime report on a regular basis as part of the Management Committee report.

Board Chair Lorne Green noted the concerns which were expressed this evening and need to be addressed on a go-forward basis. He noted that the budget needs to be approved before July 5th.

c. Commissioner Mercer - NSSBA Committees - Commissioner Parsons would like to sit on the resolutions and nominations committee.

Moved by Commissioner Googoo
Seconded by Commissioner Matheson

That the Board approve Commissioner Parsons as the representative on the resolutions and nominations committee. . .

Motion carried
2013-06-12



Expression of interest was brought forward with regards to the Communication Committee. Board members were asked to advise of their interest.

d. Commissioner Mercer - Board Teacher Committee - She noted that clarification is needed on who is sitting on the committee and who is attending the meetings. It was noted that Commissioner Mercer, Margettie, Toomey and Googoo will be sitting on the Board Teacher Committee. She further noted that confirmation of your attendance should be sent to Michelle MacLeod so that the Committee can be advised.

e. Commissioner Mercer - Information Clarification - She requested clarification on comments made at the Board Chair meeting with regards to the Small Rural Schools.

Commissioner Berk and Mercer both agreed that they both attended the meeting to learn and to find out what it was all about. They noted that the information provided regarding small schools was very informative and their long term intent is to save small rural schools.



(6) LEGAL SERVICES:

Board Chair Lorne Green noted that he has had discussions with Mr. Sheldon Nathanson and he has advised that he is declaring both himself and his firm under a Conflict of Interest with regards to a personnel issue and that he advised the Board to seek legal services from another firm.



(7) IN-CAMERA SESSION:

Moved by Commissioner Parsons
Seconded by Commissioner Mercer

That the Board go to an in-camera session. . .

Motion carried
2013-06-13

Commissioner Googoo chaired the in-camera session. . .

Moved by Commissioner Green
Seconded by Commissioner Margettie

That the Board rise and report. . .

Motion carried
2013-06-14

Commissioner Googoo reported that the Board discussed a personnel issue.



(8) Adjournment of the meeting. . .

the meeting adjourned at 6:47p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY