School Board Meeting Minutes: June 24, 2013 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 10/29/2013


Central Office
Sydney, N.S.
June 24, 2013


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:00 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Gary Fraser Fred Tilley
Barb Mercer Yvonne Kennedy Darren Googoo
John Berk Sandra Margettie Kevin Ruelland
Joyce Lind Steve Parsons Jackie Organ
Regrets: Darrell Flynn Stewart Matheson Jack Toomey
Joan Currie
Also, Present: Ambrose White, Superintendent
Beth MacIsaac, Director of Human Resources
Susan Kelley, Director of Programs and Student Services
Paul Oldford, Director of Opernational Services
George Boudreau, Director of Financial Services
Michelle MacLeod, Board Recording Secretary

(3) NEW BUSINESS:

a. Commissioner Kennedy - Library at Donkin School
b. Mr. George Boudreau, Director of Financial Services -Year End Entry
c. Commissioner Mercer - Special Board Meeting minutes
d. Commissioner Mercer - Schools Selection Process for Board minutes
e. Commissioner Mercer - Making a Difference
f. Commissioner Mercer - NSSBA Communication
g. Commissioner Fraser - St. Anne’s



(4) Human Resources Report:

a. CUPE REPORT:

Moved by Commissioner Parsons
Seconded by Commissioner Googoo

That the Board approve the following request for a Leave of Absence. . .

EMPLOYEE #

NAME OF EMPLOYEE

Classification Employed in

EFFECTIVE DATE

40043553

Wendy Steylen

LBG/Riverside Elementary - second request

Sept/13-June/14

Motion carried
2013-06-15



b. NSTU Retirement:

Moved by Commissioner Fraser
Seconded by Commissioner Ruelland

That the Board accept with regret and thanks for years of service the following retirement.....

Employee #

Name

School

Effective

233999

40014181

Anne Kennedy

(Disability since 1998 - last teaching position was at Gowrie Complex)

June 23, 2013

Motion carried
2013-06-16



c. NSTU In-Province Teacher Exchange:

Moved by Commissioner Mercer
Seconded by Commissioner Googoo

That the Board approve the following In-Province Teacher Exchange . .

Employee #

Name/School

Name/School

Effective

594978

40015589

Erin Morrow

Breton Education Centre

Cape Breton-Victoria Regional School Board

Jocelyn Frison-Ouellet

Ross Road School

Halifax Regional School Board

40024994

August 1, 2013 to July 31, 2014

Motion carried
2013-06-17



d. NSTU Administrative Recommendations:

Moved by Commissioner Parsons
Seconded by Commissioner Fraser

That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

535435

40015187

Marjorie Bursey

Riverview High

Mi’kmaq Studies, African Canadian Studies, English

Coordinator of Race Relations, Cross-Cultural Understanding, Human Rights and Assessment - 1 year

August 1, 2013 to July 31, 2014

Motion carried
2013-06-18



e. NSTU Administrative Recommendations:

Moved by Commissioner Margettie
Seconded by Commissioner Parsons

That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

559260

40015316

Melanie Dolan

Vice-Principal (Teaching) - St. Agnes Elementary

Vice-Principal (Teaching) - Coxheath Elementary (1 Year)

August 1, 2013 to July 31, 2014

Motion carried
2013-06-19



a. NSTU Administrative Recommendations:

Moved by Commissioner Margettie
Seconded by Commissioner Googoo

That the Board accept the following administrative recommendations. . .

Employee #

Name

Previous Position

New Position

Effective

535864

40015188

Shane Ryan

Resource Teacher

Thompson Jr. High

Assistive Technology Consultant 50%/ TIENET Support 50% - Staff Development Centre (1 Year Temporary Assignment)

August 1, 2013 to July 31, 2014

Motion carried
2013-06-20



(5) Budget Discussions:

Moved by Commissioner Tilley
Seconded by Commissioner Googoo

That the Board approve the budget as presented. . .

Commissioner Parsons discussed the issue of overtime through the report provided by the Operations Department. He noted that the overtime needs to be addressed and suggested that senior staff support the Operations Department to ensure that the overtime is addressed going forward.

He further noted that a more thorough review of reductions in administration should be conducted in future budgets. He noted that any recommendation of reductions should include a thorough review and provide a justification or reasoning for the reductions.

Commissioner Googoo questioned the overtime and whether or not this was an increase over other years. He further reiterated comments made by Commissioner Parsons that we do need to have some checks and balances in place to address the overtime.

Mr. Paul Oldford, Director of Operational Services recognized the concerns which were raised regarding the overtime and noted that on a go-forward bases a regular report will be provided with regards to overtime so that any concerns can be addressed in a timely fashion.

Commissioner Ruelland stated that overtime is not an exact science and it is difficult to budget not knowing the unforeseen.

Motion carried
2013-06-21



(6) High Level Summary of Overtime of School Boards Across the Province:

Mr. George Boudreau, Director of Financial Services provided an overtime/travel report for the 2012-2013 school year.



(7) AGM Conference, 2014:

It was noted that the dates are May 29, 30 and 31, 2014. Commissioner Kennedy noted that we want to have an AGM like no other. She suggested Mental Health in the School Years/Promoting A Culture of Hope as a theme for the conference. She noted we have so many students who are living in poverty, eating disorders and mental issues. She noted we have wonderful resources in the area that we can take advantage of and promote as part of our conference. She would also like to involve our students more by having a display of art work.



(8) New Business:

a. Commissioner Kennedy - Library at Donkin School - Noted that the library is now closed to the public due to the librarian retiring. She advised that the community are going to have a meeting with regards to the status of the library. She asked if the Board had any additional information re this matter.

b. Mr. George Boudreau, Director of Financial Services -Year End Entry –Mr. Boudreau advised the Board that the entry and the related note disclosure for sick leave and non-teaching service award accrual was received from the Department of Education on June 22nd and incorporated in the official audited financial statements of the Board for 2012-2013.

He further noted, as indicated when the audited statements were conditionally approved on June 17, 2013, that there is no impact on the bottom line results.

c. Commissioner Mercer -Special Board Meeting minutes -Requested whether the minutes could be emailed out before the meeting. It was noted if time allows the minutes will be emailed out.

d. Commissioner Mercer -Schools Selection Process for Board meetings - Clarification was requested on how schools are selected when holding Board meetings.

e. Commissioner Mercer - Making a Difference - The Holocaust Society put out a newsletter which mentions two of our employees. The noted employees were Ms. Diane Lewis along with Ms. Carmelita Cechetto-Shea w. She would like congratulatory correspondence forwarded.

f. Commissioner Mercer - NSSBA Communication - Commissioner Mercer advised that Commissioner Kennedy has offered to participate on the NSSBA Communication Committee.

g. Commissioner Fraser - St. Anne’s - He wished to thank Mr. Paul Oldford and his staff for the work which was conducted at the school. He noted both students and staff are proud and happy of the work completed.

h. Commissioner Tilley - Exile Island - He requested that the Board or staff participate in this project on behalf of the Children’s Wish Foundation. He will email out the information for consideration.

i. Commissioner Green - Thiessen Report - Reflection of a provincial report regarding minority students. He questioned whether our Board should be surveyed for statistics on minority students who may be on Adaptations, IPP’s, graduates, etc.

Commissioner Ruelland noted we can not only learn from this report but we can also gain from such a report in moving forward to a positive solution.

j. Mrs. Beth MacIsaac, Director of Human Resources - Update on the tentative agreement reached with CUPE provincially. Mrs. MacIsaac provided an update on the recent negotiations held provincially.



(9) IN-CAMERA SESSION:

Moved by Commissioner Googoo
Seconded by Commissioner Mercer

That the Board go to an in-camera session. . .

Motion carried
2013-06-22



Commissioner Googoo chaired the in-camera session. . .

Moved by Commissioner Green
Seconded by Commissioner Fraser

That the Board rise and report. . .

Motion carried
2013-06-23

Commissioner Googoo reported that the Board discussed a personnel issue.


(10) Adjournment of the meeting. . .

the meeting adjourned at 6: p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY