School Board Meeting Minutes: May 26, 2014
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 06/24/2014


North Highlands Elementrary
Aspy Bay, N.S.
May 26, 2014


REGULAR BOARD MEETING

(1) CALL TO ORDER:

A Board Meeting meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 7:02 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Sandra Margettie Kevin Ruelland
John Berk Jackie Organ Darrell Flynn
Joan Currie Joyce Lind Yvonne Kennedy
Barb Mercer Steve Parsons Jack Toomey
Fred Tilley
Absent(sent regrets): Stewart Matheson Gary Fraser
Absent: Darren Googoo
Also, Present: Ambrose White, Superintendent
Beth MacIsaac, Director of Human Resources
Suasan Kelley, Director of Programs and Student Services
George Boudreau, Director of Financiall Services
John Astephen, Regional Director of Educational Services
Michelle MacLeod, Board Recording Secretary

(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.

(b) New Business/Additions:

Commissioner Parsons added TCA Capital Projects to the agenda.



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting -April 28, 2014
Special Board Meeting -April 29, 2014
Special Board Meeting -May 12, 2014
Special Board Meeting -May 20, 2014

Motion carried
2014-05-10



(5) BUSINESS ARISING FROM MINUTES:

All Board members introduced themselves to those in attendance.



(6) CORRESPONDENCE:

Mr. George Boudreau, Director of Financial Services presented correspondence received from the Department of Education regarding TCA Capital projects.

Commissioner Parsons requested clarification regarding the number of projects which were requested and the percentage received.

Clarification will be requested from the Director of Operational Services, Mr. Paul Oldford.

Moved by Commissioner Mercer
Seconded by Commissioner Ruelland

That the Board accept the correspondence as presented. . .

Motion carried
2014-05-11



(7) DELEGATIONS AND PETITIONS:

A presentation was made by students of North Highlands Elementary. Grade Four student Ali MacKinnon, Grade Five student Rory MacKinnon and Grade Six student Emma MacKinnon did their speeches from the public speaking competition. They also had a bullying video from the 2/3 class and a nutrition video from the P/1 class.

The presentations were excellent and very informative.



(8) SUPERINTENDENT’S REPORT:

The Cape Breton-Victoria Regional School Board welcomes Minister of Education and Early Childhood Development, Karen Casey, on May 29th. Minister Casey will visit with the Board and discuss issues, concerns, trends and other topics. She will also be here to open the NSSBA Annual Meeting. I will be visiting schools with Minister Casey on Friday morning, May 30th. We will visit several schools within our Board, and I look forward to the opportunity.

The Minister announced another Schools Plus site for our Board to be located at John Bernard Croak School. This announcement took place on Friday, May 23, and this is once again providing a wonderful service to students and families in the Glace Bay area. Our site at Sherwood Park Education Centre has proven to be an extremely valuable program, and I am confident the new site in Glace Bay will be likewise. We hope to open a third site in the Northside area in the future to service Victoria County as well.

On Tuesday, May 27th, at Baddeck Academy, the Lieutenant Governor’s Education Ceremony will occur at 1 p.m. This ceremony recognizes the leadership and volunteer efforts of grade 11 students from each of our high schools. His Honour Brigadier-General, The Honourable J.J. Grant, Lieutenant Governor of Nova Scotia, will preside at this wonderful ceremony. Recipients of the Lieutenant Governor’s Medals are:

Hanna Timmons, Breton Education Centre
Eric Van Keulen, Breton Education Centre
Shannon Buchanan, Cabot Jr./Sr. High
Hanna Morrissey, Cabot Jr./Sr. High
John McNeil, Glace Bay High
Christine Smith, Glace Bay High
Andrew Cantwell, Memorial High
Jenna Jessome, Memorial High
Sean Freeborne, Rankin School of the Narrows
Lindsey MacNeil, Rankin School of the Narrows
Jonathan Cookson, Riverview High
Lauren Turner, Riverview High
Ainslie Pierrynowski, Sydney Academy
Michael Williams, Sydney Academy
Nicholas MacDonald, Baddeck Academy

We congratulate these students for their tremendous achievements and share with their families in the celebration of these awards.

I attended the Nova Scotia School Athletic Federation “Celebration of Sport” on Friday, May 9th, in Halifax with Mr. Charles Sheppard of our Board. This event recognizes all student athletes and coaches across the province. We had representation from Baddeck Academy, Rankin School of the Narrows, and Riverview High School. An added feature this year was the addition of international students and we had some of our international students there with Mr. Kevin Linden. It was a very positive and joyous event, and I congratulate all student athletes within our Board and the coaches who give so generously of their time.

On Monday, May 5, in Mahone Bay at the Nova Scotia Pupil Transportation Conference, Ms. Colleen MacMullin, Coordinator of Transportation, was proud to accept on behalf of the CB-VRSB and the Transportation Department, a gold medal for achievements in training and preventative maintenance programs, as well as compliance with stops per mile, trip inspections, safety practices and cleanliness of busses and garages. Besides the Gold Award, our Board was presented with the “Gerald W. Buchan Award” again as top carrier in the province. This is a tremendous achievement for our transportation people, and I salute all who work so hard in the safety of our students in the entire Transportation Division.

Music Monday was held on Monday, May 5th. This year, the Coalition for Music Education in Canada is celebrating the 10th Annual Music Monday. We celebrated with the official Music Monday song “Is Somebody Singing” co-written by astronaut Chris Hadfield. Many of our schools are participating in this event, with some schools who met at the Sydney Airport on Monday, May 5, at 12 p.m. to perform together. Further information can be found at www.musicmonday.ca.

The Nova Scotia Skills Competitions were held at Memorial High on Wednesday, April 9. Competitions were held in Carpentry, Workplace Safety, Electrical, and Welding. As well, a Career Showcase was featured with members from industry, skills partners, and various training facilities. The Nova Scotia Skills Competitions allows students the opportunity to showcase their skills and compare what they are doing to other students from around our province. Students from throughout the province competed including Halifax, South Colchester, Dartmouth, and others. Gold medalists have the opportunity to compete at the national competitions which will be held in Toronto, Ontario, in June.

The format of the Career Showcase was changed for this year with the goal of having more participation from the students who were in attendance to view the competitions and career showcase. Participants were asked to have interactive displays for students to complete, as well as have group activities that allowed for more participation with the various vendors. This proved to be a worthwhile change, as feedback from students was very positive.

Nineteen students from Memorial High competed in the various competitions and a number of medals were achieved. Congratulations to all the students who competed. As well, a big thank you goes to the staff and students who helped in the planning and implementation of the competitions. A great job by all involved.

Mr. Chairman, I would like to direct your attention, and that of the board members and staff, to read the comments from our school principals that are placed on individual school websites. These items represent the awards, achievements and successes of our students and staff within the boundaries of the Cape Breton-Victoria Regional School Board. Again, I ask the principals to ensure that these important communications are kept up-to-date.

Moved by Commissioner Tilley
Seconded by Commissioner Parsons

that the Board accept the Superintendent’s Report as presented. . .

Motion carried
2014-05-12



(9) BOARD CHAIR REPORT:

Mr. Lorne Green, Board Chair began his report.

· During the month of May, Gerald Walsh & Associates advertised and short-listed for interviews for a new Superintendent. The Board recently conducted interviews with the short-listed candidates and it is the hope of the Board to advice of the new Superintendent before the end of the school year.

· Government to Strengthen Supports for African Nova Scotia Students -In an effort to strengthen supports for African Nova Scotian students, government will conduct an internal review of key organizations that provide supports for students across the province. The review will look at mandates, roles, responsibilities and governance of organizations to ensure there is no duplication of roles and to maximize efforts to support African Nova Scotian students.

· Budget discussions are ongoing and as in the past, we are facing challenges in achieving a balanced budget. Senior staff and myself have met on several occasions. Mr. George Boudreau, Director of Finance is working with senior staff on a line-by-line review to achieve savings in all areas. It is the hopes of myself and senior staff to bring to the Board for approval a recommendation of a balanced budget for 2014-2015.

· The Student Support Worker program is holding a presentation for Grade Twelve graduates. The Board should of all received invitations to this event which is scheduled for Thursday, June 12, 2014 at Menelik Hall.

· The Kiwanis Builders Club had been holding events throughout the Board at our schools. The work of the Kiwanis Club in our schools is greatly appreciated. All of these programs enhance the education of our students building confidence in our students and broadening their minds.

· The Nova Scotia School Board Association will be holding their 60th Annual General Meeting and Conference this week (May 29th – May 31st). This year we are the hosts for this event. The theme for the event is “Making a Difference”. I would like to thank the Board for their hard work in making this event one that other Board will be bragging about for years to come.

· Education Review – Survey Day -> The Minister’s Panel on Education is promoting a “Survey Day” on May 30 across the province to encourage people to complete the survey. They have asked that schools encourage students, teachers and staff to “Take the Survey” online (computer or handheld device) during school hours on Friday, May 30. The panel recognizes it may prove challenging to accommodate everyone at some schools, but they are hopeful schools can find a way to make it happen. The also ask for schools to consider making announcements leading up to May 30th to let students and staff know they can have their say on May 30th and how they can participate. They are hoping to reach as many students and staff as possible.

· Ministers Visit – She is visiting our Board this Thursday and will be attending the AGM

· Looking Inward Document – creating lots of discussion in the community, striving to keep dialogue going and it opens dialogue for suggestions and discussions

· Board Chair’s Meeting was held in Halifax on May 2nd – discussions ensued regarding the AGM, provincial February holiday and how it will affect Board budgets.

· MOU with NSSBA and the Department of Education to create a better working relationship between the two.

Moved by Commissioner Margettie
Seconded by Commissioner Flynn

that the Board accept the Board Chair’s Report as presented. . .

Motion carried
2014-05-13



EDUCATION COMMITTEE REPORT

(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Currie

that the Board approve the minutes of the Education Committee Meeting of Monday, May 5, 2014. . .

Motion carried
2014-05-14



a. NSTU Substitute Teacher request to Decline a Position:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the request to decline a position with thanks. .

Employee #

Name

School

Previous

Amendment

631671

Sub #: 40033567

Catherine Dilny

Harbourside Elementary

TERM: May 1/14 to July 1/14

Remaining as Long Term Sub in this position.

Motion carried
2014-05-15



b. Human Resources Report – for Monday, May 5, 2014:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Education Committee approve the Human Resources report as presented by Mrs. Beth MacIsaac at the Education Committee meeting. . .

Motion carried
2014-05-16



c. Adopt A Library Program:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

That the Board approve a $10,000 budget line for the Adopt a Library Program

Motion carried
2014-05-17



d. PSS REPORT – for Monday, May 12, 2014:

Moved by Commissioner Toomey
Seconded by Commissioner Parsons

That the Board approve the PSS Report as presented by the Director of Programs and Student Services, Mrs. Susan Kelley at the Education Committee meeting. . .

Motion carried
2014-05-18



e. French Special Projects:

Moved by Commissioner Toomey
Seconded by Commissioner Organ

That the Board approve the French Special projects as presented. .

Project

Total Amount Requested

1.

Literacy Support / Mentoring – Core French (4-9), Intensive Core French grade 6. 50% FTE

$ 40,000.00

2.

Literacy/Numeracy Resource Teacher Late French Immersion (7-9) 100% FTE

$ 60,000.00

3.

Literacy Resource Teacher (Late French Immersion 7-9) 50% FTE

$ 30,000.00

4.

Professional development and support for Literacy based French Second Language programs (grades 4-12) and Late French Immersion/Integrated French (7-12)

$ 25,000.00

Total

$ 155,000.00

Motion carried
2014-05-19



f. School Calendar for 2014-2015:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Board approve the school calendar for 2014-2015 school year. . . ...

Motion carried
2014-05-20



g. BOARD MEETING CALENDAR:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the Board Meeting calendar as presented . . .. .

Motion carried
2014-05-21



MANAGEMENT COMMITTEE REPORT

h. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Flynn

that the Board approve the minutes of the Management Committee Meeting of Monday, May 12, 2014

Motion carried
2014-05-22



i. CHARTWELLS:

Moved by Commissioner Berk
Seconded by Commissioner Flynn

that the Board approve the renewal agreement for Chartwells for three years with the option of a two year extension. . .

Motion carried
2014-05-23



j. Report of the Director of Financial Services – May 12, 2014:

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the Board accept the Director of Financial Services report. . .

Motion carried
2014-05-24



Commissioner Parsons requested from Mr. George Boudreau, Director of Financial Services clarification regarding an official presentation on the budget for 2014-2015 fiscal year. He further requested clarification on discussions with the Cape Breton Regional Municipality re: proposed charges for sewer and hydrant charges.



k. CUPE Retirement:

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the Board accept with regret and thanks for years of service the following retirement. .

Employee#

Name of Employee

Position Employed in

Resignation/

Retirement

Effective Date

40041118

Ashley Ryan

School Clerical – Malcolm Munroe/Marion Bridge

Resignation

May 8, 2014

Motion carried
2014-05-25



l. BAY ST.LAWRENCE BUS GARAGE TO VICTORIA COUNTY:

Moved by Commissioner Berk
Seconded by Commissioner Organ

That the Board recommend turning over our interest in the Bay St. Lawrence Bus garage to Victoria County. . .

Motion carried
2014-05-26



m. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Flynn

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting of March 24th and April 14th . .

Motion carried
2014-05-27



(11) NSSBA REPORT:

Nova Scotia School Boards Association (NSSBA) Highlights – Were respectfully submitted by Commissioner Barb Mercer

NSSBA Governance Items

The Finance Committee met on May 5, 2014, utilizing the VIA video conferencing system. The audited Financial Statements for the period ending March 31, 2014 were accepted.

NSSBA Board of Directors' meetings are scheduled for May 29 and May 31.

NSSBA Discussion Paper

NSSBA shared the discussion paper, Shaping a New Vision for Public Education in Nova Scotia, which represents its key submission to the Education Panel.

The NSSBA will also be providing three supplementary papers entitled About Innovation, About Learning and About Student Engagement.

The NSSBA has retained LOT (Leaders of Today) to conduct a consultation with provincial youth. A public release of this document will take place in the near future.

NSSBA Blog

The NSSBA implemented a blog feature on its website on May 7, 2014. The first topic is: "What does your school board do?"

AGM 2014 Update

The AGM, hosted by the CB-VRSB, will be held at the Membertou Trade and Convention Centre on May 29-31, 2014. The Honourable Karen Casey will be the keynote speaker Thursday evening. Deputy Minister Sandra McKenzie will be in attendance, as well.

Congratulations to Melinda Daye of the Halifax Regional School Board who was the winner of the NSSBA Education Week Partner Award.

Congratulations are also extended to Rochelle Mac Laughlin who was selected as this year's recipient of the Montgomery Award.

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board approve accept the report as presented. . .

Motion carried
2014-05-28



(12) Mr. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

Mr. John Astephen, presented the following report:

1. “Education Review

The Department of Education and Early Childhood Development is undergoing a comprehensive review of how we deliver education to students in this province.

A Minister’s Panel, chaired by former Lieutenant-Governor Myra Freeman, issued a challenge on May 8 to all Nova Scotians: if you want change, get involved. The education review is the first call to action coming from the results of the Ivany Commission.

On Friday, May 30 the Panel is promoting a “Survey Day” across the province to encourage students, staff, seniors, families and others to go to a neighborhood location (schools, libraries, CAP sites) to complete the survey.

The panel is asking that school boards and schools encourage students, teachers and staff to “Take the Survey” online during school hours on Friday. Parents are being encouraged to go to libraries or CAP sites in their community to participate as well.

The panel recognizes it may prove challenging to accommodate everyone at some schools, but are hopeful that schools can find a way to make it happen.

The panel has also provided a guide to enable likeminded groups to come together to identify issues and bring them forward to the panel. The guide provides a series of question and conversation starters and each section includes facilitator notes, discussion questions and spaces to record input.

The deadline to fill out the survey is June 13 and your participation is greatly appreciated.

The survey, discussion guide and submission information are available at http://novascotia.ca/review

You can also share comments, ideas and feedback by

Emailing: educationreview@gov.ns.ca
Phone: 1-844-424-3777

Tweeting: @NSEdReview

Mail to: Ministers Panel on Education
C/O Department of Education and Early Childhood Development
Box 578
Halifax, N.S.
B3J 2S9

2. Schools Plus

Students and families in the Glace Bay school community will have greater access to services and after-school programs with a multi-year expansion of Schools Plus and more mental health clinicians in schools.

Students and staff gathered at schools in Glace Bay, Aylesford, Inverness, and New Glasgow on May 23, for the announcement of four new hub sites.

Transportation and Infrastructure Renewal Minister Geoff MacLellan, on behalf of Minister Casey announced the hub site for Cape Breton-Victoria Regional School Board at John Bernard Croak V.C. Memorial School, which will support six additional schools.

Economic and Rural Development and Tourism Minister Michel Samson announced the Strait Regional School Board hub site at Inverness Education Centre Academy, will serve five additional schools.

The department, for the first time, has also pre-approved one School Plus site for the Cape Breton-Victoria, Halifax, South Shore and CSAP Boards. In 2016-17, sites will be added in Chignecto Central, Tri-County and CSAP.

3. CBVRSB Transportation Receives Gerald W. Buchan Award

During the Annual Transportation Conference held earlier this month Colleen MacMullin, Coordinator of Transportation and Technology and her Transportation Department was recognized as the best carrier in the province and awarded the Gerald W. Buchan Award. The award is presented to the carrier with the highest total score in the following areas: training and preventive maintenance; compliances with stops per miles; safety practices; and cleanliness of buses and bus garages. Cape Breton-Victoria’s Transportation Department scored 199 out of a possible 200 points in winning this year’s award. This year’s award marks the 3rd time in four years that Cape Breton-Victoria has received this honor.

Congratulations to Colleen and her team for their exemplary work on behalf of the students and staff throughout the Board.

4. Nova Scotia School Board Association AGM and Conference

Cape Breton-Victoria Regional School Board members have been working hard in preparation of hosting the 2014 NSSBA Annual General Meeting and Conference at the Membertou Trade and Convention Center on May 29, 30 and 31st. Board members from across the province will convene to engage in educational workshops, network with colleagues, and come together for their annual business meeting to set their course for the coming year.

I look forward to attending as a conference delegate and anticipate that all delegates will enjoy the wonderful Cape Breton hospitality you have arranged for them.

Congratulations and best wishes for another successful event.”

Moved by Commissioner Berk
Seconded by Commissioner Toomey

That the Board approve the report as presented by the Regional Educational Officer. . .

Motion carried
2014-05-29



(13) NEW BUSINESS:

n/a



(14) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, June 16, 2014 –– St. Joseph, Sydney Mines -7:00 p.m.



(15) Adjournment of the meeting. . .

the meeting adjourned at p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY


(16) PUBLIC SESSION: