School Board Meeting Minutes: October 27, 2014
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 11/26/2014


Oceanview Education Centre
Glace Bay, N.S.
October 27, 2014


REGULAR BOARD MEETING

(1) CALL TO ORDER:

A meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 6:00 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Sandra Margettie Steve Parsons
John Berk Jackie Organ Darrell Flynn
Joan Currie Gary Fraser Yvonne Kennedy
Barb Mercer Stewart Matheson Joyce Lind
Jack ToomeyKevin RuellandFred Tilley
Absent: Darren Googoo
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Susan Kelley, Director of Programs and Student Services
Wendy King, Director of Human Resources
Paul Oldford, Director of Operational Services
John Astephen, Regional Director of Educational Services
Michelle MacLeod, Board Recording Secretary



(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.

(b) New Business/Additions:

a. Commissioner Tilley - Fundraising



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Fraser
Seconded by Commissioner Parsons

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting - September 29, 2014
Special Board Meeting - October 20, 2014

Motion carried
2014-10-07



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

Mr. George Boudreau, Board Secretary noted correspondence was received from Ms. Deborah Campbell, Municipal Clerk and Returning officer with regards to the 2014 Special School Board Election in District 10. The municipality will manage and conduct the School Board by-election on behalf of the School Board for this area. The second piece of correspondence was received from Mr. Malcolm Gillis, Director of Planning regarding the alignment of electoral boundaries for Districts 3 and 4 within CBRM.

Moved by Commissioner Tilley
Seconded by Commissioner Fraser

That the Board accept the correspondence as presented. . .

Motion carried
2014-10-08



(7) DELEGATIONS AND PETITIONS:

A presentation was made by students of Tompkins Elementary. Introductions were done by Commissioner Fraser. Leia O’Brien and Dawson MacNeil made a presentation with regards to their school. They noted that the school may not look great on the outside but it’s what happens on the inside that really matters. They have theme days, received an Accreditation award. They participate in the Terry Fox run, Anti-bullying and many other programs.

The students noted they did clean ups, planted flowers, separated garbage and conducted an audit of their garbage. An informative video was provided highlighting the many program initiatives at the school. The students were proud to advise the Board that they recently won a provincial award - the Mobius Award for their outstanding achievement in waste diversion. They were honored to meet Mr. Jon Montgomery, one of Canada’s Olympic medalists and host of Canada’s Amazing Race.



(8) SUPERINTENDENT’S REPORT:

Mrs. Beth MacIsaac, Superintendent presented her report.

The CBVRSB strategic plan of 2012 identified four critical issues that articulated our Board’s vision and mission statement:

1) Governance

2) Pathways to Success

3) Integrated Curriculum/Instruction

4) Demographic Dynamics

Two of these critical issues formed the foundation of our present planning process for our long term facilities and ultimately sustainability of our system. The critical issue of governance identified collaboration of community stakeholders in Board decisions. The critical issue of demographic dynamics and our continuing declining enrollment provided a second element.

To this end, there was initially an extensive public consultation process on a planning framework, Looking Inward; that resulted in a number of proposals to deal with declining enrolment and surplus space in our facilities. This was followed by consultation work with community groups from each family of schools across the region to assess the proposals and provide alternative scenarios.

The family of schools community groups will present a progress report to the Board in early November and then deliver this report to their communities for further response. Mrs. MacIsaac took the opportunity to thank our Director of Operations, Mr. Paul Oldford, for his leadership in this area, as well as Mr. Jim Burton for his facilitation of this process. Our coordinators in programs, human resources, finance and operations, as well as principals and school advisory councils across the Board have devoted countless hours to this immense undertaking, and we are certainly grateful to them for their dedication, hard work and willingness to collaborate with us. The results of their work will stand us in good stead as we move forward with the long range planning framework now being required by the Department of Education and Early Childhood Development.

Coincident with our planning process, are recent discussions with the Department that indicate our funding formula is changing, and we will be transitioning to a revised formula that will reduce the provision for declining enrolment (7.5 million) that has offered a protection factor in the past. We have reached a critical point where future changes are necessary to sustain our system and maintain programs.

October is Mi’kmaq History month, an opportunity for schools to focus on Mi’kmaq culture, history, and achievements. Schools have been sharing in this celebration during this month and will continue to reflect on these experiences throughout the year. To this end, our Board welcomed Mr. Wyatt White, Director of Mi’kmaq Education at the Department of Education and Early Childhood Development, to our Management meeting this month. Mr. White provided the Board with valuable information outlining the services and supports that are available.

The past month has seen a number of our schools receive recognition for their efforts in various endeavours. Boularderie Elementary School received the Norman Connors Healthy School Award of $1,000 for promotion of healthy living activities.

Tompkins Elementary was the recipient of the 2014 Mobius Award of Environmental Excellence for School of the Year. This school was chosen as the provincial winner in a ceremony held at Pier 21 on October 15th.

On October 17, the new skilled trades centre was officially opened at Glace Bay High School. This exciting program addition to Glace Bay provides students with an opportunity to explore skilled trades as a career option and provides hands on learning in workplace activities.

A beautiful new soccer field with an amazing view of Baddeck Bay was officially dedicated to the memory of Mr. Stephen MacDermid on October 15. Mr. MacDermid was a dedicated community volunteer who supported extra-curricular sports in the Baddeck community for many years.

And finally, we would like to take this opportunity to extend our thanks to Newcap and the Giant 101.9 FM radio station for their support of our music programs. The station presented our Board with a $30,000 grant for the seventh year in a row for a total of $210,000. This generous grant provides support in music programs in the areas of instrumental purchase, music curriculum, festivals and scholarships.

She directed everyone’s attention, to read the comments from our school principals that are placed on individual school websites. These items represent the awards, achievements and successes of our students and staff. Again, she asked that principals ensure that these important communications are kept up-to-date.

Moved by Commissioner Fraser
Seconded by Commissioner Tilley

To accept the report as presented. . .

Motion carried
2014-10-09



(9)BOARD CHAIR REPORT:

Mr. Lorne Green, Board Chair presented his report.

He began by thanking the Oceanview Education Centre School community for hosting our meeting this evening.

He welcomed Ms. Nicole LeBlanc to the position of Coordinator of Human Resources. Ms. LeBlanc started in this position on Wednesday, October 8th.

He thanked Mr. Darrell Flynn, former Board representative for District 10. Mr. Flynn was elected to the Board in 2008 and recently resigned his position with the Board to run for Council for the Cape Breton Regional Municipality. We wish Darrell all the best in his future endeavors.

On Friday, October 3, 2014 he attended a meeting of the Board Chairs in Halifax. The meeting reviewed dues structure, Board budgets for 2014-2015 and an update was provided with regards to the School Review timelines and implementation.

October 4th he attended an African Nova Scotian School Board Caucus meeting along with Board member Sandra Margettie. On the agenda was the BLAC Report 20th Anniversary, direction and goals of the African Nova Scotian School Board caucus.

Tuesday, October 7th a meeting was held with the Minister and Deputy Minister of Education and Early Childhood Development in Halifax regarding a Memorandum of Understanding. During this meeting, discussions ensued with regards to the resolutions from the 2014 Nova Scotia School Boards Association AGM.

On October 17th I was ecstatic to represent the Board along with some of my fellow Board members, senior staff, municipal representation, representation from the Nova Scotia Community College at the official opening of the Skills trade program at Glace Bay High School. This program will open doors and provide wonderful opportunities for our students.

On Wednesday, October 22nd he had the pleasure of touring the new bus garage on Ferris Street. To state that this building will be a marked improvement of the present facilities would be an understatement. The location and facilities will be a welcomed opportunity for our staff. It is the hopes to have the facilities open in March, 2015.

Congratulations going to Ms. Carol Ann MacDougall music teacher at Coxheath and Robin Foote Schools, for receiving a Lifetime Achievement Award from the Nova Scotia Music Educators' Association and I would also like to congratulate Ms. Debbie Madore for receiving the Health Educator Award & Ms. Mary Lou Andrea receiving the Dorothy G Walker award.

In closing; he reiterated the change in time for our public Board meetings held on the last Monday of each month. The meetings were previously held at 7:00 p.m. and are now held at 6:00 p.m.

Moved by Commissioner Matheson
Seconded by Commissioner Fraser

That the Board accept the report as presented

Motion carried
2014-10-10



EDUCATION COMMITTEE REPORT



(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Fraser

that the Board approve the minutes of the Education Committee Meeting of Monday, October 6, 2014. . .

Motion carried
2014-10-11



a. MS. SUSAN KELLEY, DIRECTOR OF PROGRAMS AND STUDENT SERVICES:

Moved by Commissioner Toomey
Seconded by Commissioner Tilley

That the Board approve the PSS Report as presented by the Director of Programs and Student Services, Mrs. Susan Kelley at the Education Committee meeting. . .

Motion carried
2014-10-12



b. NSTU Leave Of Absence Request:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the following request for a leave of absence. . .

Employee #

Name

School

Effective

578211

40015479

Gina Shaw

(first request)

Harbourside Elementary

Early Literacy Teacher

February 26, 2015 to July 31, 2015

Motion carried
2014-10-13



c. NSTU Administrative Position:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Education Committee approve the following administrative posting . .

Employee #

Name

Position/School

Effective

607705

40015747

Marjorie Graves

50% Mi’kmaq Consultant/

50% Teaching-Base: Shipyard Elem

October 14, 2014

Motion carried
2014-10-14



d. NSTU Temporary Assignments (For Information Only)

Employee #

Name

Position/School

Effective

518829

40015117

Robert Young

At Risk Teacher

Adult High School

October 14, 2014 to March 31, 2015

565689

40026746

Barbara Nicholson

At Risk Teacher

Adult High School

October 6, 2014 to March 31, 2015



e. NSTU Term hires:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

That the Board approve the following terms . .

Employee #

Name

School/Position

Effective

616771

Sub #: 40026117

Term #: 40051566

Jennifer Hardy-Burns

Mountainview/East Bay Complex

Grade 3

LTS: September 22, 2014 to December 5/14

Term: December 8, 2014 to July 31, 2015

606004

Sub #: 40035714

Term #: 40015718

Jillian Bourgeois-Peach

Coxheath Elementary

Grade Primary

Term: September 22, 2014 to July 31, 2014

605170

Sub #: 40027551

Term #: 40045639

Wayne Fifield

St. Joseph Elementary

Grade 5/6 Combined

Term: October 6, 2014 to March 31, 2015

603282

Sub #: 40015672

Term #: 40042753

Sara Beth Muir

Malcolm Munroe Jr. H

Science (Grade 9)

Term #: October 9, 2014 to February 27, 2015

Motion carried
2014-10-15



f. Amendments to Terms (For Information Only)

Employee #

Name

School/Position

Previous Dates

New Dates

683375

Term #: 40057618

Paula LeBlanc

John Bernard Croak

Schools Plus Facilitator

August 1, 2014 to July 31, 2015

Sept 22/14 to July 31, 2015

683383

Term #: 40057523

Victoria Klimek

Thompson Jr. High

Assess Centre

School Psychologist

August 1, 2014 to July 31, 2015

Sept 15/14 to July 31, 2015

661603

Term #: 40057736

Kalyn MacLeod

St. Agnes Elem/Sydney

River Elem

Speech-Language Pathologist

Aug 1/14 to Jan 31/15 (St. Agnes Elem)

Feb 1, 2015 to July 31, 2015 (Sydney River Elem)

Sept 29/14 to Jan 31/15

Feb 1/15 to July 31, 2015

583062

Sub #: 40039912

Leanna Carrigan

Cusack Elementary

Grade Primary

Sept 2, 2014 to March 23, 2015

Aug 1/14 to March 23/15

592667

Sub #: 40015569

Term #: 40017139

Kelly MacDonald

Mountainview Elem

Grade 3

Harbourside Elem

Grade 4

LTS: Sept 2/14 to Nov 7/14

Term: Nov 10/14 to July 31, 2015

Term: Sept 22/14 to July 31/15



g. Amendments to Temporary Assignment (For Information Only)

Employee #

Name

School/Position

Previous Dates

New Dates

589317

40015549

Kimberley McCarron

Brookland Elem

Mathematics Coach (P-10)

September 17, 2014 to February 27, 2015

September 19, 2014 to February 27, 2015



h. Human Resources Reports:

Moved by Commissioner Toomey
Seconded by Commissioner Tilley

That the Board approve the report as presented at the Education Committee meeting. . .

Motion carried
2014-10-16



i. Resignation of Commissioner Flynn:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board accept the resignation with regret of Commissioner Flynn effective October 10, 2014 and that Senior staff be directed to advise CBRM that we wish to have a by-election.. .

Motion carried
2014-10-17



j. Vacant Seat:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Board declare the seat of District 10 vacant. . .

Motion carried
2014-10-18



Commissioner Parsons left the meeting. . . (6:34 p.m.)



MANAGEMENT COMMITTEE REPORT



k. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Organ

that the Board approve the minutes of the Management Committee Meeting of Monday, October 20, 2014

Motion carried
2014-10-19



l. Mr. George Boudreau - Report of the Director of Financial Services :

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the Board accept the Director of Financial Services report. . .

Motion carried
2014-10-20



m. Ms. Wendy King, Report of the Director of Human Resource Services :

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the Board accept the Director of Human Resources report. . .

Motion carried
2014-10-21



n. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting . .

Motion carried
2014-10-22



o. Correspondence to the Deputy Minister of Education & Early Childhood Development

Moved by Commissioner Berk
Seconded by Commissioner Kennedy

To accept the correspondence as presented. . .

Motion carried
2014-10-23



p. POLICIES – It was noted that the following policies will be forwarded to the stakeholders for review:

i. Network Security OST 429

ii. School Review OST 242

iii. Transportation of Students with Special Needs OST 419

iv. Dual Bussing OST 405

v. Student Bussing Eligibility OST 403

vi. Bus Stops OST 402

vii. Billing Schools for Use of School Board Owned Vehicles OST 401

viii. Installation of Hardware or Software on Networks OST 426

ix. External Partnerships (New PSS Policy)

q. POLICY TO BE DELETED:

Moved by Commissioner Berk
Seconded by Commissioner Tilley

That the policy Extra-Curricular Trips OST 420 be deleted. . .

Motion carried
2014-10-24



(11) NSSBA REPORT:

NSSBA Executive Director Posting:

This position was posted on the NSSBA and School Board websites. An advertisement was also placed in the Halifax Chronicle Herald on Saturday, October 11, 2014. Applications must be submitted to Dr. Jim Gunn no later than 4:00 pm, Friday, October 31, 2014. The successful candidate will assume the position of NSSBA Executive Director as of January 1, 2015.

Vertical Collaboration:

Presently, vertical collaboration does not exist among the public, post-secondary, industry and trade educational institutions. The NSSBA is taking the lead to establish a committee to discuss the need for collaboration and a process to implement, if necessary. Initial invitees will include Sandra Mac Kenzie, Deputy Minister of Education, Nancy Pynch Worthylake, Dept. of Education, Rosalind Penfound, VP Nova Scotia Community College and Jeff Orr, Dean of Education, St. Francis Xavier University.

NSSBA Membership Fee Schedule:

The NSSBA gathered information from provincial school board associations across the country with respect to their fee schedules. Karen Budden, NSSBA Finance Officer, presented this research to the CB-VRSB on October 20, 2014. School Board members offered suggestions regarding a fee formula for 2014-2015.

NSSBA Annual General Meeting (AGM) Resolutions:

A written response to each of the fifteen resolutions submitted from the 2014 AGM was received from the Dept. of Education on October 6, 2014.

Upcoming Events:

Friday, Nov. 21, 2014: A Professional Development session will take place with a focus on School Board Self-Evaluation.

Saturday, Nov. 22, 2014: NSSBA and the Dept. of Education will hold a joint session with School Board members to discuss the recommendations of the Minister’s Panel on Education. The Education and Early Childhood Development Minister and Deputy Minster will be in attendance.

Both sessions will be held in the Board Chambers at the Halifax Regional School Board (HRSB) Office located at 33 Spectacle Lake Drive in Dartmouth.

Moved by Commissioner Currie
Seconded by Commissioner Ruelland

That the Board approve accept the report as presented. . .

Motion carried
2014-10-25



(12) Mr. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

Mr. John Astephen, presented the following report:

1. Minister’s Education Review Update

The Minister's Panel on Education was named by Education and Early Childhood Development Minister Karen Casey on Feb. 19, 2014 to find out what Nova Scotians think is working and what needs improvement in the education system.

Minister Casey has also established a Partner's Advisory Group of diverse organizations and educational partners, to assist the panel.

The panel’s mandate is to gather the public's opinions on the education system and prepare a report that outlines the concerns and priorities identified by Nova Scotians. The report is expected to be ready for Minister Casey by the end of October.

An online survey was launched on April 24. It was broad in scope and was designed to gather information about whether Nova Scotians believe the education system is meeting the needs of students and what needs to be improved.

Groups were also encouraged to download the discussion guide to help with ideas and outline issues. It provided a series of questions and conversation starters and each section included facilitator notes, discussion questions and space to record input. Summaries of group discussions could be sent to the panel by e-mail or post.

Nova Scotians could also share ideas and feedback by e-mail at educationreview@gov.ns.ca, phone message at 1-844-424-3777, Twitter at @NSEdReview or mail to Minister's Panel on Education c/o Department of Education and Early Childhood Development, P.O. Box 578, Halifax, N.S., B3J 2S9.

The survey, discussion guide and submission information were available at www.ednet.ns.ca/educationreview with a deadline for submissions of Friday, June 13.

Letters were sent to school boards asking students, teachers and staff to take the survey and spread the word.

Education and Early Childhood Development Minister Karen Casey announced on June 18, that more than 19,000 Nova Scotians answered the call for action on shaping the future of education in the province.

The panel received 18,787 survey submissions:
-- 5,207 from students
-- 6,414 from parents
-- 3,198 from teachers
-- 1,668 from community leaders
-- 1,000 from school and board administrators and staff
-- 1,300 from other/did not identify

The survey, with the help of social media, has had the highest level of public engagement in the province's education system in a generation.

The majority of responses came from the online survey, but the panel also received 540 e-mails and letters, 47 phone calls, and 30 discussion guides from groups of three to 15.

In its analysis, the panel will identify themes and major areas of concerns that emerged from the survey and submit a final report to Minister Casey on Thursday, October 30, 2014.

In the final phase of the Education Review, Minister Casey will develop a Minister’s Action Plan in response to the panel’s report. This is expected to be released early in 2015.

2. Tompkins Elementary School Wins School of the Year

Congratulations to Tompkins Elementary students and staff in being recognized by the Nova Scotia Recovery Board as School of the Year. Students started a recycling program last year that was so effective it caught the attention of Cape Breton waste officials who nominated the school. Students used statistics to demonstrate how school materials that would have been waste could be recycled and reused. Energy efficiency is Tompkins environmental goal this year.

3. Committees/Meetings attended as of September 29, 2014

October 6 , 2014 - CBVRSB Education Committee Meeting

October 17, 2014 - Official Opening Skilled Trades Facilities,

Glace Bay High

October 20, 2014 - CBVRSB Management Committee Meeting and Special Board Meeting

October 23, 2014 -Meeting Regional Education Services, Department of Education and Early Childhood Development, Halifax

October 27, 2014 -CBVRSB Public Board Meeting, Oceanview Education Centre.

Moved by Commissioner Margettie
Seconded by Commissioner Ruelland

That the Board approve the report as presented by the Regional Educational Officer. . .

Motion carried
2014-10-26



(13)NEW BUSINESS:

a. Commissioner Tilley – Fundraising – He noted that he has received several calls with regards to fundraising within our schools. He noted that students are unable to sell fruit pies any longer. He said a group of band students on the Northside have been selling these for a number of years and the parents are concerned because they have sold these in order to assist the students in travel expenses. He further noted we have bake sales in our schools and we also have students selling peel cards that offer deals for burgers and French fries at varying restaurants.

He agrees with not serving these items in our schools however if we are going to be eliminating pies then we should eliminate the sale of peel cards as well. He further requested a written response to these concerns.

Commissioner Ruelland noted that he too has received these phone calls with the same concerns. He noted that after a conversation with Ms. Debbie Madore, our Board nutritionist, who advised that this is a provincial initiative not a Board directive. He would like to see correspondence sent to the Department of Education with regards to this.

Ms. Susan Kelley, Director of Programs and Student Services noted that this policy has been in place since 2007. She will forward the policy to the Board members so that they may share it with those who have expressed concerns.

b. Commissioner Fraser – District 10- He wished to go on record noting that District 10’s interest will be addressed by Commissioner Fraser along with Commissioner Kennedy during the absence of a Board member and until the election occurs.



(14) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, November 24, 2014 – Sherwood Park Education Centre -6:00 p.m.



(15) Adjournment of the meeting. . .

the meeting adjourned at 6:39 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY


(16) PUBLIC SESSION:

n/a