School Board Meeting Minutes: December 9, 2014 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 01/28/2015


Central Office
Sydney, N.S.
December 9, 2014


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board Meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:07 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Steve Parsons Gary Fraser Joan Currie
Stewart Matheson John Berk Barb MercerJackie Organ
Yvonne Kennedy Kevin Ruelland Joyce LindJack Toomey
Sandra MargettieDarren Googoo
Absent(sent regrets): Fred Tilley
Absent: n/a
Also, Present: Beth MacIsaac, Superintendent
Wendy King, Director of Human Resources
Susan Kelley, Director of Programs & Student Services
Paul Oldford, Director of Operational Services
Tracie Collier, Coordinator of Human Resources
Cathy Viva, Coordinator of Secondary Programs
Cathy MacNeil, Coordinator of Elementary Programs
John Astephen, Regional Director of Educational Services
Michelle MacLeod, Board Recording Secretary


(3) HUMAN RESOURCES REPORT:

CUPE REPORT:

a. Results of Accounting Clerk Posting –NL#0114:

Moved by Commissioner Mercer
Seconded by Commissioner Matheson

That the Board approves the following recommendation for regular status. . .

PREFERENCE DATE/ EMPLOYEE#

NAME OF SUCCESSFUL APPLICANT – CASUAL EMPLOYEE

POSITION AWARDED

EFFECTIVE DATE

40056608

July 7/14

Darcie MacLean

Accounting Clerk in Accounts Payable

Jan 2/15

Motion carried
2014-12-01



b. Results of School Clerical Posting –NL#0414: (for information)

SENIORITY DATE/ EMPLOYEE#

NAME OF EMPLOYEE

POSITION EMPLOYED IN

POSITION AWARDED

EFFECTIVE DATE

Jan 30/90(1)

40015977

Shauna Dellorusso

SEC 1-Purchasing Dept. (pos will be posted)

Malcolm Munroe/ **Marion Bridge

Jan 5/15

Sept 15/03(7)

40016654

Mary Jessome

Seton (pos becomes a fall down)

Memorial High School

Jan 5/15

June 11/12

40050230

Edith Garnier

SEC 1 – Central Office – Programs

(pos will be posted)

**Ferrisview Elem – 10 mth pos – 6 hrs/day

Jan 12/15

Nov 5/12(2)

40051737

Bev Duffney

MacDonald/Tompkins (6 hrs/day)(becomes a fall down)

**Seton Elem (fall down position)

Jan 5/15

Feb 5/13

40052836

Melissa MacNeil

Thompson Jr. High (becomes a fall down position)

**MacDonald/Tompkins (6 hrs/day) position becomes a fall down

Jan 5/15



Moved by Commissioner Parsons
Seconded by Commissioner Ruelland

That the Board approves the following recommendation for regular status. . .

PREFERENCE DATE/ EMPLOYEE#

NAME OF SUCCESSFUL APPLICANT

POSITION AWARDED

EFFECTIVE DATE

Oct 1/12

40016872

Joyce Hill

Thompson Jr. High (becomes a fall down position) – 6.5 hrs/day

Jan 5/15

Nov 1/12

40051587

Danielle Sawlor

Baddeck Academy – 6.5 hrs/day

Jan 5/15

Motion carried
2014-12-02



c. Results of CUPE Posting NL#0514 – Bus Driver: (for information)

EMPLOYEE#/

SENIORITY DATE

NAME OF EMPLOYEE

POSITION

EMPLOYED IN

POSITION AWARDED

EFFECTIVE DATE

40014066

March 18/96

Glenda Langille

North of Smokey(becomes a fall down pos)

North of Smokey

Jan 5/15



Moved by Commissioner Organ
Seconded by Commissioner Mercer

That the Board approves the following recommendation for regular status. . .

EMPLOYEE#

PREFERENCE DATE

NAME OF EMPLOYEE

POSITION

AWARDED

EFFECTIVE DATE

Oct 17/03

40016366

Larry Boutilier

Glace Bay

Jan 5/15

March 1/07

40026518

Elaine Vassallo Rambeau

North of Smokey fall down pos

Jan 5/15

Motion carried
2014-12-03



d. Results of CUPE Posting NL#0614 – Secretarial 1: (for information)

SENIORITY DATE/ EMPLOYEE#

NAME OF EMPLOYEE

POSITION EMPLOYED IN

POSITION AWARDED

EFFECTIVE DATE

May 23, 2007

40016658

Marguerite Comer

Sydney Adult Day-6.5 hrs/day/Mira Road 6 hrs/day(fall down pos)

Purchasing Dept – Sec 1 – 6.5 hrs/day-12mths

Jan 5/15

Nov 5/12(2)

40051737

Bev Duffney

Seton (fall down position – 6 hrs/day)

Sydney Adult Day-6.5 hrs/day-3 days/Mira Road 6 hrs/day-2 days(fall down position)

Jan 5/15



Moved by Commissioner Margettie
Seconded by Commissioner Organ

That the Board approves the following recommendation for regular status. . .

PREFERENCE DATE/ EMPLOYEE#

NAME OF SUCCESSFUL APPLICANT

POSITION AWARDED

EFFECTIVE DATE

Sept 13/12

40051042

Sheila Favaro

Seton Elem (fall down position – 6 hrs/day – 10 mth pos)

Jan 5/15

Oct 11/12

40051501

Sheri MacDougall

Elementary Programs – Sec 1 – 12 mths – 6.5 hrs

Jan 12/15

Motion carried
2014-12-04



e. Results of CUPE Posting NL#0714 – Journeyman Electrician:

Moved by Commissioner Mercer
Seconded by Commissioner Toomey

That the Board approves the following recommendation for regular status. . .

PREFERENCE

DATE/ EMPLOYEE#

SUCCESSFUL

APPLICANT

POSITION AWARDED

EFFECTIVE DATE

March 3/14

40055387

Timmy Lettice

Electrician– 12 mths – 8 hrs/day

Jan 2/15

Motion carried
2014-12-05



f. Results of CUPE Posting NL#0814 – Custodian (Caretaker)

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board approves the following recommendation. . .

SENIORITY

DATE/

Employee #

SUCCESSFUL

APPLICANT

POSITION EMPLOYED IN

POSITION AWARDED

EFFECTIVE DATE

April 28/03

40016587

Wendell Eddy

Cleaner/Brookland

(position will be posted)

Custodian(caretaker) – Mira Road – 40 hrs/week – 10 month position

Jan 2/15

Motion carried
2014-12-06



g. Results of CUPE Posting NL#0914 – Cleaner (for information)

SENIORITY/

EMPLOYEE #

SUCCESSFUL

APPLICANT

POSITION EMPLOYED IN

POSITION AWARDED

EFFECTIVE DATE

Oct 26/10

40044630

Elizabeth Crummey

Sydney Academy (becomes a fall down pos – 5 hrs/day)

Brookland Elem – 6 hrs/day

Dec 11/14

Sept 1/11(4)

40047353

Blaise Norman

Malcolm Munroe (becomes a fall down pos – 6 hrs/day)

Baddeck – TCBP – 6 hrs/day

Dec 11/14

March 31/14(1)

40056136

Edward Jewells

Sydney Academy (becomes a fall down pos – 5 hrs/day)

Malcolm Munroe (fall down pos – 6 hrs/day)

Dec 11/14

March 31/14(9)

40038222

Michael Small

MacLennan/Robin Foote

(becomes a fall down pos – 5 hrs/day)

Sydney Academy (becomes a fall down pos – 5 hrs/day)

Dec 11/14

Moved by Commissioner Margettie
Seconded by Commissioner Ruelland

That the Board approves the following recommendation for regular status. . .



PREFERENCE

DATE

SUCCESSFUL

APPLICANT

POSITION AWARDED

EFFECTIVE DATE

May 9/09

40038097

Darlene Sullivan

MacLennan/Robin Foote

(fall down pos – 5 hrs/day)

Dec 11/14

Sept 4/09

40037899

Neil Corbett

Sydney Academy (fall down pos – 5 hrs/day)

Dec 11/14

Motion carried
2014-12-07



h. Results of CUPE Posting NL#1014 – Building Specialist:

Moved by Commissioner Mercer
Seconded by Commissioner Margettie

That the Board approves the following recommendation for regular status. . .

PREFERENCE

DATE/ EMPLOYEE#

SUCCESSFUL

APPLICANT

POSITION AWARDED

EFFECTIVE DATE

May 27/14

4056436

John Reid

Building Specialist

Jan 2/15

Motion carried
2014-12-08



i. Results of CUPE Aboriginal Student Support Worker – term position –outside posting:

Moved by Commissioner Parsons
Seconded by Commissioner Googoo

That the Board approves the following recommendation for regular status. . .

RANK

APPLICANT

1.

Miranda Bernard

Motion carried
2014-12-09



NSTU REPORT:

j. NSTU RETIREMENT/RESIGNATION:

Moved by Commissioner Parsons
Seconded by Commissioner Mercer

That the Board accepts with regret and thanks for years of service the following resignation. . .

Employee #

Name

School

Effective

323568/40014435

Eva Pickering

Coxheath Elementary

January 31, 2015

Motion carried
2012-12-10



k. NSTU Temporary Assignment (For Information Only)

Employee #

Name

Position/School

Effective

500520

40015033

Wanda Simm

Technology Integration Mentor

Staff Development Centre, Position #: 81006672

November 19, 2014 to March 31, 2015



l. Amendment to Term Dates (For Information Only)

Employee #

Name

School

Previous Dates

New Dates

570788

Sub #: 40034962

Term #: 40058484

Corinne Pinhorn

Bridgeport School

Position #: 81035797

November 17, 2014 to July 31, 2015

Term: Nov19/14 to March 31/15



m. Reference Check Policy:

Ms. Wendy King, Coordinator of Human Resources spoke regarding Reference Checks. She noted that the Board had requested that it be included in the policy however the change has not gone anywhere as of today.

It was suggested to hold off on the implementation of Board members under the Reference Check policy and move forward as is. It was suggested forwarding correspondence to the Minister of Education to change it in the Education Act. It was also suggested that when the by-laws are reviewed that changes re: reference check be incorporated there as well.

After lengthy discussion, it was decided that all Board members will participate in the Criminal Record Checks and Child Abuse Registry Checks to take the lead province wide showing that they support the importance of this process and including this in the Board by-laws.

A Notice of Motion will be made at the next scheduled Public Board meeting and then brought forward at the next scheduled meeting.

Mr. John Astephen, Regional Education Officer, left the meeting. . . .



(4) LOOKING INWARD:

Mr. Paul Oldford, Director of Operational Services provided an update on the process to date. He noted the first step in moving forward would be a decision on grade level configuration. He noted earlier in the process Riverview was not prepared to accept the Grade Nine students however since this process has begun there is now space in the school.

Four hundred and forty-nine people attended the sessions. A small percentage spoke regarding grade level reconfiguration. A common theme which was heard was to do it all at once and to not to delay any decision made causing additional stress or anxiety on students and school communities.

A draft document was distributed regarding grade level configuration. He further noted student orientation and a strong communication plan would need to be addressed. Transportation, varsity teams, trips and tours, Special needs students, Teacher Professional Development and supports, staffing and French Immersion are all issues that will have to be addressed.

Mr. Oldford further reiterated that a decision would need to be made in January to ensure staff is prepared for this transition. He further noted that by not doing a grade reconfiguration in the new year you may find doing grade reconfiguration and school review at the same time.

He advised that Mrs. Susan Kelley, Director of Programs and Student Services could speak regarding the programming aspect of grade reconfiguration. Mr. George Boudreau, Director of Financial Services would address any issues regarding the financial aspect of any decision.

Commissioner Kennedy noted that parents and guardians are concerned and they do want decisions made sooner rather than later. She noted she has also had conversations with staff members who have concerns. Grade Nine students would not be semestered at the high school level.

Mr. Oldford noted that a strong communication plan would be developed which would include a Q & A with questions such as semesters, supporting teams, etc.

Commissioner Organ questioned the staffing process of the CUPE staff which is presently in place particularly at the elementary level.

Mr. George Boudreau, Director of Financial Services spoke of reconfiguration being the foundation piece in moving forward to reduce real estate. He further spoke of the implementation of Hogg 11 and the hopes to show the Department of Education that we are moving forward and that we wish to mitigate the impact of the implementation plan to Hogg 11. The transitional plan will impact our Board in 2015-2016.

Mrs. Beth MacIsaac, Superintendent spoke of staffing at the request of Commissioner Parsons – internal transfers will be monitored, staffing process through voluntary lists and the importance of ensuring that qualified teachers are teaching their subject area – i.e. Math, English, etc.

Commissioner Kennedy noted another strategy would be to keep the co-horts as best as they can manage together.

Board Chair Lorne Green noted that School Review will be a separate issue.

Mr. Oldford further noted a draft plan should be sent to the Board before January 12th.

Commissioner Parsons questioned the status of government decisions regarding the P3 schools. Sherwood Park we would have to know by 2015 and the other P3 schools by 2016. Mr. Oldford further advised that the government is the holders for the leases of these schools.

Commissioner Parsons requested comments from the Coordinators in place on the transition of schools regarding reconfiguration. Ms. Cathy Viva, Coordinator of Secondary Programs noted it would have to begin in January as a transition for students, schools and school community. Professional Development would need to begin right away. They spoke and visited other Boards who are presently using the middle school model. Transition plans would need to be put in place. Evening sessions for the parents and orientation sessions during the days for students were also suggested. Two weeks before school begins an open house was suggested for parents and students to walk through the schools to enforce a comfort level for all involved. He further noted he would like to see the Board presented with a Communication plan highlighting the changes.

Mrs. Cathy MacNeil, Coordinator of Elementary Programs, reiterated these comments and noted we need to address the issue of best practices, i.e. curriculum, pedagogy, etc.. She noted that the schools she visited were large schools and the practice of middle school was very well received.

Commissioner Googoo asked that the Board be provided with a communication with a Q & A of key questions and answers. Board Chair Lorne Green asked that Board members forward questions which they feel they will be asked so that they can prepare this document.

Commissioner Berk questioned the fall-down effect if grade level configuration moves forward and what our schools will look like in the future. Will there be a middle school concept in our P-8 schools and will it be looked at. Mrs. Kelley stated the philosophy will be the same in a P-8 as it would be in a P-5 and a 6-8. All students will receive the same education.

Commissioner Ruelland commended staff for their thorough review of the middle school concept. He further reiterated that we need to communicate with parents, students, and school communities the positives of this initiative.

Commissioner Mercer questioned the status of the Grade Six assessments and the impact it will have on the students. Mrs. Cathy MacNeil noted that students are resilient and we would need to do some communication in June regarding this.

Several Board members requested a presentation from the Coordinators who were present this evening on the Middle School concept and the roll out of the process. They further reiterated that there was no real opposition received towards the middle school concept. The School Review process will be the next step which will create some great animosity in some areas.

Superintendent MacIsaac advised the Board of the role of staff throughout this process.



(5) NEW BUSINESS:

a. Commissioner Kennedy -Healthy Nutrition Policy- She noted for a number of years we have been following a policy eliminating soda pop, and foods high in cholesterol and fats. She noted we were not allowed to sell bars, pies, etc. She noted now they are looking at changing the policy to allow parents to sell pies because of one of our Board meeting discussions regarding fundraising.

She was very disappointed that Mr. Eddie Orrell brought this issue to the floor of the legislature when there are so many important issues in the province of Nova Scotia. Now because of this, they are allowed to sell pies, cookie dough and bars as long as parents are selling them and not students. She requested who is policing this. She noted we have students out selling these items and not parents. She is concerned about obesity in our students and the long term impact of this.

Mrs. MacIsaac noted that she received a phone call from the Department to change our policy. Commissioner Parsons noted that we should forward correspondence back to the Minister questioning this issue. Mrs. MacIsaac noted that we had pushed back as much as we could. They are going to review the provincial policy. Commissioner Mercer noted she participated in the policy review at the provincial level and noted that extensive work was put into this. Commissioner Lind noted it is very disappointing to hear this and she would like to see correspondence forwarded to support the provincial policy as is and possibly make it stricter than what it is. Board Chair Lorne Green noted shame on the province and further noted that research has been done not supporting this initiative and did not want the responsibility of any negative impact from the policy.

b. Mrs. Beth MacIsaac, Superintendent - Christmas Vacation over the holidays for Twelve month employees- She apologized noting that she should have brought this to the Board’s attention at an earlier stage. She further advised that a parent brought it to the Board’s attention regarding the 19th day of December not being a full day. She noted that the shut down over the holidays never did receive Board approval.

She noted that some employees were upset. Employees were also advised they can use overtime and can also borrow vacation time if they wish to be off.

Several Board members noted that they had received several phone calls from Board employees.

c. Commissioner Toomey -CUPE Pay – covered earlier.

d. Commissioner Parsons - Christmas Dinners – He noted four dinners occurred today and no one was present at the East Bay Elementary dinner today. He would like to see more coordination in the attendance of the dinners so that someone is present at all our schools.

Commissioner Kennedy noted it is important for Board members to make an effort to not only attend dinners but to also attend Remembrance Day services at our schools.

e. Commissioner Matheson - Auditor General Report – Tri-County – He noted he had forwarded an email to all Board members with regards to this. Some of the highlights of the report were not meeting the fundamental role of educating students, monitoring student progress beyond satisfactory performance, etc.

Mrs. Beth MacIsaac noted that the Board is going to review each one of the recommendations and do a comparison with what our Board is presently doing and forward it to the Board. She further noted that we are presently developing a common document.

f. Commissioner Matheson – Board members receipt of correspondence –

Moved by Commissioner Margettie
Seconded by Commissioner Mercer

That the Board go to an in-camera session. . .

Motion carried
2012-12-11

Commissioner Matheson chaired the in-camera session. . .

Moved by Commissioner Margettie
Seconded by Commissioner Mercer

That the Board rise and report. . .

Motion carried
2012-12-12

Commissioner Matheson advised that a personnel issue was discussed.



(6) Adjournment of the meeting. . .

the meeting adjourned at 8:37 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY