School Board Meeting Minutes: April 27, 2015
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 05/26/2015


Sherwood Park Education Centre
Sydney, N.S.
April 27, 2015


REGULAR BOARD MEETING

(1) CALL TO ORDER:

The meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 6:01 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Stewart Matheson Sandra Margettie
Jack Toomey Fred Tilley Darren Googoo
John BerkJoan Currie Kevin Ruelland Jackie Organ
Joyce LindGary Fraser Charlotte Shaw
Absent (with regret): Yvonne Kennedy Steve Parsons Barb Mercer
Absent :
Also, Present: Beth MacIsaac, Superintendent
Cathy Viva, Acting Director of Programs & Student Services
Paul Oldford, Director of Operational Services
Wendy King, Director of Human Resources
George Boudreau, Director of Financial Services
John Astephen, Regional Educational Officer
Michelle Gouthro, Board Recording Secretary


(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.



(b) New Business/Additions:

n/a



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Margettie
Seconded by Commissioner Organ

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting -March 30, 2015
Special Board Meeting -March 30, 2015
Special Board Meeting -April 13, 2015
Special Board Meeting -April 14, 2015
Special Board Meeting -April 20, 2015

Motion carried
2015-04-17



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

n/a



(7) DELEGATIONS AND PETITIONS:

n/a



(8) SUPERINTENDENT’S REPORT:

Mrs. Beth MacIsaac, Superintendent presented her report.

“The focus of my report this evening will be the long range planning exercise our Board has undertaken for the past two years. The primary mandate of a school board is the delivery of programs and student services through the control and management of public schools within its jurisdiction. A number of crucial issues are now impacting the ability of the Board to fulfill this mandate.

At the time of amalgamation, the enrolment of the Board was 24,567 students. As of September 30, 2014, the enrolment was 13,264 students. This represents a decline of 46% over an 18 year period. To compound this issue, our school facilities now have too much capacity for the population we serve. Sixty percent of our school facilities now have 40% or greater excess capacity.

To address these issues, the Cape Breton Victoria Regional School Board released a planning framework to the public in April 2013. This planning process, Looking Inward, focused on system sustainability, educational facilities and potential grade level configurations. A total of 32 scenarios were provided for public review and input based on declining enrollment and facility requirements. From this process, an additional 50 scenarios were received from school advisory councils, school administrations and the public. Using this input, a series of proposals were developed and incorporated in a document released in April 2014, Looking Inward - Disposition of Scenarios to Family of Schools Suggested Solutions. These proposals detailed projected enrollments for each family of schools along with building capacities within these families. Student accommodation study groups with representation from each school, within the family, carefully deliberated on these proposals and presented their reports to their communities before making recommendations to the Board for consideration. In addition, a number of focus groups, information sessions and public meetings were held to provide more opportunities for input. The final document for this process can be found on our Board website.

Grade level reconfiguration was also a significant part of these discussions. In January 2015, the Board accepted a staff recommendation to change the grade level configuration for schools. In September 2015, our grade level configurations for schools will be elementary, grades P-5; middle school, grades 6-8; and high school grades 9-12. Existing P-9 facilities will become P-8 and existing P-12 and 7-12 facilities will have a middle school within a school for grades 6-8. The transition plan for September is outlined on our website and our lead team continues to work with our schools and staff in this process.

Coincident with the public consultation process in our Board, the Department of Education and Early Childhood Development released a school review policy on October 17, 2014. The purpose of this school review policy was to ensure the engagement of communities in the process and the opportunity for input in proposed solutions. As outlined in this policy, all school boards in Nova Scotia are now required to develop a Long Range Outlook. “The Long Range Outlook provides valuable information about the changing circumstances of schools and the school community.” This document is to cover a 10 year period and must be reviewed annually and made available to the public no later than April 30, 2015. Our Board’s Long Range Outlook is being presented publically this evening and will be posted on our school board website.

It should be noted that the completion of the Long Range Outlook is not school review. The next step is a staff report to the Board that would make recommendations. The Board needs to carry out school review to enable any closures. If the Board decides to identify a school or group of schools for review, the School Review Policy will be followed. More information on the new School Review Policy may be accessed on our Board’s website.

I would like to take this opportunity to acknowledge the dedicated work of our Director of Operations, Mr. Paul Oldford, as the lead in this process, and also the valuable support provided by our facilitator, Mr. Jim Burton. Our School Advisory Councils, principals and communities have devoted endless hours and provided important input to the process. A final thank you to our Communications Officer, Ms. Michelle MacLeod, who has provided, and will continue to provide, the coordination of input and concerns from our schools and communities on our Long Range Plan.”

Moved by Commissioner Fraser
Seconded by Commissioner Googoo

To accept the report as presented. . .

Motion carried
2015-04-18



(9) BOARD CHAIR REPORT:

Chair Lorne Green advised that at this time he would like to request Mr. Paul Oldford to provide a power-point presentation with regards to the Board’s Long Range Outlook document for final approval.

He began the power-point presentation identifying the content of the Long Range Outlook. Highlights of the document included General description of the Board, Provincial context, Operations and Assets. He noted that the document also contains profile sheets for each school, future considerations and an Appendix regarding the Looking Inward Public Consultation document and process.

The constraints and timeline are identified for each Family of Schools.

He further reviewed the options for the seven Family of schools.

Commissioner Green thanked Mr. Oldford and the School communities for their hard work in providing valued information to ensure everything is considered and that the best interest of our students are at the forefront. He noted that the Board wishes to provide the best education that can possibly be provided to all students.

Commissioner Matheson then spoke of the work of the Board in reaching these decisions and moving forward with options for the Board to review and school communities to understand and support knowing that the best interest for all students is considered.

Moved by Commissioner Matheson
Seconded by Commissioner Lind

Whereas; section 64(2) (VA) of the Education Act, requires the board to develop, by such time and in such manner and form as is required by the Minister, a comprehensive long-term plan respecting its public schools and delivery of its educational programs and services,

Whereas; the Minister of Education established a School Review Policy which provides for the timeline and form for a Long Range Outlook,

And

Whereas; the Cape Breton-Victoria Regional School Board has completed and approved the final report of “Looking Inward”, an extensive public consultation, the outcomes of which have been reflected in the Long Range Outlook in the form prescribed in Appendix A of the School Review Policy.

BE IT RESOLVED that the Cape Breton-Victoria Regional School Board adopt the Long Range Outlook prepared in accordance with directive A of the School Review Policy, and publicize and make available this document and I so move. . .

Motion carried
2014-04-19



EDUCATION COMMITTEE REPORT



(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Fraser

that the Board approve the minutes of the Education Committee Meeting of Monday, April 13, 2015. . .

Motion carried
2015-04-20



a. NSTU Deferred Salary Leave:

Moved by Commissioner Toomey
Seconded by Commissioner Googoo

That the Board approve the following request for deferred salary leave. . .

Employee #

Name

School

Effective

583161

40015513

Heather Joe-MacDonald

Brookland Elem

Six Months: August 1, 2019 to January 31, 2020.

Motion carried
2015-04-21



b. NSTU Change in dates for Deferred Salary Leave:

Employee #

Name

School

Effective

430371

40014825

Ellen Landry

Cusack Elem

Request to change Deferred Salary Leave from One Year (2015-2016) to One Year (2016-2017)



c. NSTU Withdrawal from Deferred Salary Leave:

Moved by Commissioner Toomey
Seconded by Commissioner Googoo

That the Board approve the following request to withdraw from the deferred salary leave plan. . .

Employee #

Name

School

Effective

562884

40015354

Lisa Penny

Sydney Academy

Withdrawal from Deferred Salary Leave (Six Months: February 1, 2019 to July 31, 2019

Motion carried
2015-04-2



d. Extension to Temporary Assignment(For Information):

Employee #

Name

School/Position

Previous Term

New Term

500520

40015033

Wanda Simm

Staff Development Centre

Technology Integration Mentor

Term: November 19, 2014 to March 31, 2015

TERM: November 19, 2014 to April 30, 2015

565689

40026746

Barbara Nicholson

Adult High

At Risk Teacher

Term: October 6, 2014 to March 31, 2015

TERM: October 6, 2014 to July 31, 2015

518829

40015117

Robert Young

Adult High

At Risk Teacher

Term: October 14, 2014 to March 31, 2015

TERM: October 14, 2014 to July 31, 2015



e. Amendment to term dates (For information):

Employee #

Name

School/Position

Previous Term

New Term

570788

Sub #: 40034962

Term #: 40058484

Corinne Pinhorn

Bridgeport School

(Replacing Wanda Simm)

Term: November 19, 2014 to March 31, 2015

TERM: November 19, 2014 to April 30, 2015

583062

Sub #: 40039912

Term #: 40026731

Leanna Carrigan

Cusack Elementary

(Replacing Lisa Morrison

Term: August 1, 2014 to March 23, 2015

TERM: August 1, 2014 to March 13, 2015

605170

Sub #: 40027551

Term #: 40045639

Wayne Fifield

St. Joseph Elementary

(Replacing Barbara Nicholson)

Term: October 6, 2014 to March 31, 2015

TERM: October 6, 2014 to July 31, 2015

618850

Sub #: 40027882

Term #: 40058091

Adam Daye

Sherwood Park Education Centre

(Replacing Robert Young)

Term: October 16, 2014 to March 31, 2015

TERM: October 16, 2014 to July 31, 2015



f. Human Resources Reports:

Moved by Commissioner Toomey
Seconded by Commissioner Tilley

That the Board approve the report as presented. . .

Motion carried
2015-04-23



g. French Special Projects (2015-2016):

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Education Committee recommend the following projects for the 2015-2016 school year. .

PROJECT

Total Amount Requested

1.

Literacy Support/Mentoring Core French Neurolinguistic Approach (Grades 4-9) and Grade Six Intensive Core French 50% FTE

$40,000.00

2.

Literacy/Numeracy Resource Teacher Jr. High Late French Immersion Program 100% FTE

$60,000.00

3.

Literacy/Numeracy Resource Teacher Jr. High Late French Immersion 50% FTE

$30,000.00

4.

Professional Development and Support for French Second Language Programs initiatives (Grades 4-12)

$20,000.00

5.

Resource materials to support set-up costs for the expansion of Grade Six Intensive Core French sites.

$ 5,000.00

Total

$155,000.00

Motion carried
2015-04-24



h. Policy: (Final approval)

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the following policy. . .

· Parent Teacher Days PSS228

Motion carried
2015-04-25



i. Policies – Removal of:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

That the Board approve the removal of the following policies. . .

· Summer School PSS 244

· Vocational Programs Registration & Application PSS 213

· Junior/Senior High Orientation PSS 203

Motion carried
2015-04-26



j. New NSSBA Representative of our Board – Commissioner Sandra Margettie has expressed an interest in becoming the NSSBA representative.

Moved by Commissioner Toomey
Seconded by Commissioner Organ

That Ms. Sandra Margettie be the NSSBA representative for our Board. . .

Motion carried
2015-04-27



MANAGEMENT COMMITTEE REPORT

k. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Fraser

that the Board approve the minutes of the Management Committee Meeting of Monday, April 20, 2015

Motion carried
2015-04-28



l. Mr. George Boudreau - Report of the Director of Financial Services :

Moved by Commissioner Berk
Seconded by Commissioner Googoo

That the Board accept the Director of Financial Services report. . .

Motion carried
2015-04-29



m. CUPE Retirement(s)/Resignation(s):

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board accept with regret and thanks for years of service the following Retirement(s)/Resignation(s). . .

Employee#

Name of Employee

Position Employed in

Resignation/

Retirement

Effective Date

40016086

Jean Kavanagh

TA/St. Anne’s School

Resigned

March 2/15

40014096

Colleen Seymour

LBG/Dr. T.L. Sullivan

Resigned

April 10/15

Motion carried
2015-04-30



n. Casual Accounting Clerks: (for information):

NAME OF APPLICANT

Cara Morrison

Joseph Tomko

Robert Bourque



o. Casual Bus Drivers: (for information):

NAME OF APPLICANT

Eric Davis

Michael Collins

Brent Pushie

Daren Campbell



p. Casual Technicians (for information):

NAME OF APPLICANT

Wayne Keeping



q. Casual Teacher Assistants (for information):

NAME OF APPLICANT

Amanda MacDonald

Crystal MacSween

Trina MacEachern

Rebecca MacRae

Jody Lee Ouellet

Corrina Peterson

Erin Dauphney-MacDonald



s. Renaming of Junior High Schools to Middle Schools:

Moved by Commissioner Berk
Seconded by Commissioner Matheson

It is the recommendation of the Board to approve the following name changes:

· Cabot Junior/Senior High to Cabot Secondary School
· Dr. T.L. Sullivan Junior High to Dr. T.L. Sullivan Middle School
· MacLennan Junior High to MacLennan Middle School
· Malcolm Munroe Memorial Junior High to Malcolm Munroe Memorial Middle School
· Sydney Mines Junior High to Sydney Mines Middle School
· Thompson Junior High to Thompson Middle School
· Whitney Pier Memorial Junior High to Whitney Pier Memorial Middle School

Motion carried
2015-04-31



t. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting . .

Motion carried
2015-04-32



u. CORRESPONDENCE:

Moved by Commissioner Berk
Seconded by Commissioner Currie

that the Board accept the correspondence report as presented at the Management Committee meeting. . .

Motion carried
2015-04-32



(11) NSSBA REPORT:

Mrs. Barb Mercer, NSSBA Representative had advised that there will be no report this month.



(12) MR. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

Mr. John Astephen, presented the following report:

1. Lieutenant Governor Medal Presentation Ceremonies

The Lieutenant Governor’s Medal is awarded to one female student and one male student in grade 11 in each Nova Scotia high school who has demonstrated qualities of leadership and service in the school and community, and has maintained a commendable academic standing.

The awards were established in 1961 by the 22nd Lieutenant Governor Major General E.C. Plow. The practice of staging a Presentation Ceremony was initiated by a former Lieutenant Governor, The Honourable Victor de B. Oland in 1972. During his term, Lieutenant Governor Oland requested the Department of Education stage a Ceremonial Presentation in one of the Municipal School Boards where His Honour would present the Medal of the Lieutenant Governor.

During the 2000-01 school year, The Honourable Myra Freeman, former Lieutenant Governor, cast the net even wider and requested that an opportunity be given for Her Medal recipients to receive the Medal in person in their school board.

This led to the expansion of the medal presentation format to its current practice, one in each of the eight school boards. The medal ceremonies are held in a different high school each year and the host schools are selected by each board’s central office staff on a rotational basis. With the current Lieutenant Governor, His Honour JJ Grant, Her Honour, Mrs. Joan Grant, is usually in attendance as well.

This year the ceremonies are being held in the following schools:

Tuesday, April 28, 2015- SRSB- Dalbrae Academy, Mabou- 1:00 PM
Wednesday, April 29, 2015-CSAP- Centre scolaire Etoile de l’Acadie, Sydney- 1:00 PM
Thursday, April 30, 2015 – CBVRSB- Sydney Academy, Sydney – 10:00 AM
Thursday, May 14, 2015- CCRSB-North Colchester High School, Tatamagouche, - 1:00 PM
Tuesday, May 19, 2015- AVRSB- Ceremony held at board office, Berwick – 6:30 PM
Wednesday, May 20, 2015-HRSB- Lockeview High School, Fall River, - 1:00PM
Monday, May 25, 2015- TCRSB- Barrington Municipal High School, Barrington Passage- 1:00 PM
Wednesday, June 10, 2015- SSRSB- Park View Education Centre, Bridgewater – 2:00 PM

2. Education Week

Last week in Nova Scotia we celebrated Education Week. Education Week has been celebrated since 1935, honouring the commitment of teachers and partners to students. Education Week is a co-operative effort of the Nova Scotia Teachers Union, the Nova Scotia School Boards Association, the Nova Scotia Federation of Home and School Associations, la Fédération des parents acadiens de la Nouvelle-Écosse, the Association of Nova Scotia Educational Administrators and the Department of Education and Early Childhood Development.

This year's theme is Schools as Communities: Open Hearts, Open Minds, Open Doors.

Recipients are being recognized for their work to support student development by engaging the community through service learning, community projects and co-operative education and for encouraging students to take an active role in their schools and communities.

On behalf of The Department of Education and Early Childhood Development, I would like to take this opportunity to congratulate Elizabeth Sehl, Dr. T. L. Sullivan Junior High School and

Clara Wadman, Glace Bay High School for their fine work in engaging their communities to support student learning and development.

3. Committees/Meetings attended as of April 27, 2015

March 30, 2015 CBVRSB Regular Monthly Board Meeting, Sydney
April 9 & 10, 2015 REO meetings, Halifax
April 13, 2015 CBVRSB Education Committee Meeting, Sydney
April 14, 2015 CBVRSB Special Board Meeting, Sydney

Moved by Commissioner Googoo
Seconded by Commissioner Ruelland

Motion carried
2015-04-33



(13)NEW BUSINESS:

n/a



(14) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, May 25, 2015 – Cape Smokey Elementary -6:00 p.m.



(15) Adjournment of the meeting. . .

the meeting adjourned at 6:43 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY

(16) PUBLIC SESSION:

Ms. Janice Ross – four children attending Middle River school questioned why this Board has moved towards a Middle School concept while other Boards across the province have not completely moved towards this concept. Chair Lorne Green advised that the Board was just applauded by other Boards which will be moving forward in the same format.

Katie Ross, child in Grade Two questioned the supports and implementation being conducted to have all staff ready for students in September, 2015. Ms. Cathy Viva, Director of Programs and Student Services provided this information with regards to Inservicing, mentoring, etc.

Adete MacDonald, parent of students from George D. Lewis questioned who penned the final document of the Looking Inward. She also questioned why in both options for Riverview Family of Schools is George D. Lewis highlighted for closure. She also questioned the bussing and transportation costs.

Ms. Lori Fortune, parent of students attending classes in the Riverview Family of Schools requested that the Board extend any closure until after the Board has gone through its growing pains of implementing the Middle School model.

Cheryl Hutt, noted the theme of Education Week. She further noted that Louisbourg is a town which has lost so much since amalgamation. She noted that work which needs to be done to George D. Lewis is minimal. She feels it will devastate the community