School Board Meeting Minutes: May 20, 2015 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 05/26/2015


Central Office
Sydney, N.S.
May 20, 2015


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board Meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:01 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Kevin Ruelland Sandra Margettie
Joan Currie John Berk Yvonne Kennedy
Fred Tilley Barb Mercer Steve Parsons
Joyce Lind Charlotte Shaw Stewart Matheson
Darren Googoo (conference call)Jack ToomeyGary Fraser
Absent(sent regrets): Jackie Organ
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Wendy King, Director of Human Resource Services
Paul Oldford, Director of Operational Services
Cathy Viva, Acting Director of Programs & Student Services
Nicole LeBlanc, Coordinator of Human Resource Services
Michelle MacLeod, Board Recording Secretary



(3) BOARD MEETING CALENDAR:

Discussions ensued with regards to the Board meeting calendar and the possibility of having meetings throughout the Board as in the past. It was suggested that Senior staff revi

(4) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Parsons
Seconded by Commissioner Berk

That the Board approve the following administrative recommendations (Vice Principal). . .

Employee #

Name

Previous Position

New Position

Effective

471011

40014928

Ronnie Carew

Vice-Principal (Teaching)

Shipyard Elem

Vice-Principal

Breton Education C

August 1, 2015

Motion carried
2015-05-06



(5) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Ruelland
Seconded by Commissioner Currie

That the Board approve the following administrative recommendations (Vice Principal). . .

Employee #

Name

Previous Position

New Position

Effective

584334

40015522

Lindsay Clarke

Teacher

Donkin/Gowrie Complex

Vice-Principal (Teaching)

Donkin/Gowrie Complex

August 1, 2015

Motion carried
2015-05-07



(6) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Margettie
Seconded by Commissioner Kennedy

That the Board approve the following administrative recommendations (Vice-Principal). . .

Employee #

Name

Previous Position

New Position

Effective

537662

40015203

Tanya Jamieson

Principal

Marion Bridge Elem

Vice-Principal

Glace Bay High

August 1, 2015

Motion carried
2015-05-08



(7) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Mercer
Seconded by Commissioner Currie

That the Board approve the following administrative recommendations (Vice-Principal). . .

Employee #

Name

Previous Position

New Position

Effective

559260

40015316

Melanie Dolan

Vice-Principal (Teaching)

Ferrisview Elem

Vice-Principal (Teaching)

Harbourside Elem

August 1, 2015

Motion carried
2015-05-09



(8) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Parsons
Seconded by Commissioner Berk

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

514711

40015094

Sheila Kublek

Principal

Boularderie Elem

Principal

Bras dÕOr Elem

August 1, 2015

Motion carried
2015-05-10



(9) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Mercer
Seconded by Commissioner Shaw

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

536516

40015194

Arlene MacKenzie

Principal

St. Agnes Elem

Principal

John Bernard Croak

August 1, 2015

Motion carried
2015-05-11



(10) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Matheson
Seconded by Commissioner Margettie

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

560474

40015327

Daniel Beaton

Vice-Principal (Teaching)

East Bay Complex

Principal

MacDonald Elementary

August 1, 2015

Motion carried
2015-05-12



(11) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Parsons
Seconded by Commissioner Currie

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

533596

40015182

Suzanne Brown

Teacher

Riverside Elem

Principal

Riverside Elementary

August 1, 2015

Motion carried
2015-05-13



(12) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Parsons
Seconded by Commissioner Ruelland

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

510487

40015079

Michelle Bidart

Vice-Principal (Teaching)

Mountainview Complex

Principal

St. Joseph Elem

August 1, 2015

Motion carried
2015-05-14



(13) NSTU ADMINISTRATIVE RECOMMENDATIONS:

Moved by Commissioner Kennedy
Seconded by Commissioner Parsons

That the Board approve the following administrative recommendations (Principal). . .

Name

Previous Position

New Position

Effective

543165

40015236

Geoff Oliver

Vice-Principal (Teaching)

Greenfield Elem

Principal

Tompkins Memorial

August 1, 2015

Motion carried
2015-05-15



Commissioner Lind expressed concern regarding consistent administrative changes in some of our smaller schools.



(14) NSTU TEACHER EXCHANGE:

Moved by Commissioner Mercer

Seconded by Commissioner Toomey

That the Board approve the following In-Province Teacher Exchange - Permanent. . .

Employee #

Name/School

Name/School

Effective

505651

40015073

Tracie Manzer

Brookland Elementary

Cape Breton-Victoria Regional School Board

Brenda Ferguson-Davis

St. StephenÕs Elementary

Halifax Regional School Board

Permanent Exchange effective August 1, 2015

Motion Carried
2015-05-16



The Board requested further information with regards to any additional costs, license level along with years of service.



(15) CUPE REPORT:

a) RESIGNATIONS:

Moved by Commissioner Parsons
Seconded by Commissioner Ruelland

That the Board accept with regret and thanks for years of service the following resignations. . .

EMPLOYEE #

NAME OF EMPLOYEE

CLASSIFICATION/SCHOOL

RESIGNATION/ RETIREMENT

EFFECTIVE DATE

40016416

Marion Pearson

Cleaner/Cape Smokey

Resignation

May 12, 2015

40016278

James Swain

Bus Driver/Transportation

Resignation

May 19, 2015

Motion carried
2015-05-17



b) NON-TEACHING STAFFING:

Mrs. Nicole LeBlanc, Coordinator of Human Resources entered the meeting to present the non-teaching staffing for 2015-2016.

School Secretaries - reductions based on staffing formula of 2 FTEs. The option brought forward was to eliminate two positions through attrition as vacancies occur.

Library Technicians - reduction of 2 FTEs positions through attrition.

Cleaners - continue to reduce through attrition where possible as vacancies occur.

LBGÕs - two options were made available - layoff (9 employees) or no layoffs (displacement of 3 employees) and continue to reduce through attrition based on formula as vacancies occur.

Teacher Assistants - Two options were provided; Option 1 - reduce 14 FTEs with layoffs or Option 2 - Reduce 6 FTEs without layoffs



(16) BUDGET:

Mr. Boudreau advised the Board that the Budget committee has had several sessions to deliberate the budget line by line over the course of the last couple of months. He further stated that as owner of the budget, it is most important to receive the Boards perspective on any recommendation brought forward. As stewards of the budget it is also important for staff, who have intimate knowledge of Board operations to give guidance and formulate recommendations.

He also advised that out of a total budget of $144,000,000, 85% is salary wages and benefits. The proposed Human Resources cuts equal approximately 70% of the cuts being proposed tonight.

Budget reductions identified to date are between 3.8 to 4.1 million dollars. Lengthy discussions ensued on the budget.

Commissioner Berk questioned whether any surplus as of March 31st if it can be used towards the reduction due to transition funding.

Mr. Boudreau advised that we need to be careful with the idea of using surplus money to reduce the transitional clawback. Any reduction to the transitional funding has to be a permanent reduction and therefore one time use of surplus monies is not advisable.

A brief review of administrative staff vis a vis other Boards was shared with the Board.

It was agreed that the Board would review the 2015-2016 proposed Budget line by line.

Moved by Commissioner Googoo
Seconded by Commissioner Ruelland

That the Board approve the recommendation of Option #2 no layoff for Teacher Assistants. . .

Motion defeated

Moved by Commissioner Margettie
Seconded by Commissioner Parsons

That the Board recommend to the Director of Human Resources that she take the necessary steps to achieve the staffing allotment as recognized through the TA assessment. . . .

Motion defeated

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board recommend to the Director of Human Resources, take the necessary steps to achieve the staffing allotment as recognized through the TA assessment for 2015-2016 of 316 FTEs.

Motion carried
2015-05-18



(17) IN-CAMERA SESSION:

Moved by Commissioner Margettie
Seconded by Commissioner Mercer

That the Board go to an in-camera session. . .

Motion carried
2015-05-19



Commissioner Matheson chaired the in-camera session.

Moved by Commissioner Margettie
Seconded by Commissioner Googoo

That the Board rise and report. . .

Motion carried
2015-05-20

Commissioner Green reported that the Board discussed personnel issues. . .



(18) New Business:

a. Mr. Paul Oldford, Director of Operational Services - Community Representation - He noted he is looking for assistance in seeking community representatives as part of the School Review process of individuals who have no ties to the Board. He further noted he will need no one from Victoria County since there is no schools which will be reviewed from the area.



b. Commissioner Parsons - NSSBA Committee representatives & alternates -

Commissioner Currie accepted the nomination from Commissioner Mercer to sit as alternate on the NSSBA executive.

Commissioner Kennedy accepted the nomination from Commissioner Mercer to sit on the Communication committee. Commissioner Toomey accepted the nomination as alternate from Commissioner Mercer.

Commissioner Parsons accepted the nomination from Commissioner Mercer to sit on the Resolutions & Nominations committee. Commissioner Matheson accepted the nomination as alternate from Commissioner Mercer.






(19) Adjournment of the meeting. . .

the meeting adjourned at 8:50 p.m.. . .





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY