School Board Meeting Minutes: August 19, 2015 - Special
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 09/29/2015


Central Office
Sydney, N.S.
August 19, 2015


SPECIAL BOARD MEETING

(1) CALL TO ORDER:

A Special Board meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 5:01 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Kevin Ruelland Sandra Margettie
Joan Currie John Berk Yvonne Kennedy
Barb Mercer Gary Fraser Jackie Organ
Joyce LindCharlotte Shaw Jack Toomey
Steve ParsonsStewart MathesonDarren Googoo
Absent (with regret): Fred Tilley
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Wendy King, Director of Human Resource Services
Paul Oldford, Director of Operational Services
Cathy Viva, Acting Director of Programs & Student Services
Michelle MacLeod, Board Recording Secretary


(3) NEW BUSINESS:

Commissioner Currie – Noted a Parent Concern – Support System for LD students – Commissioner Currie read correspondence she received from a parent on July 31/15 regarding concerns of the LD program which will be offered at Sydney Academy for the grade nine students. Her concern was the initiation of French at this level when the subject had not been offered in Grade Seven and Eight. She alleged that the program falls short of what was previously offered.

Commissioner Currie further requested that staff review the situation and ensure that these students are looked after to the best of our ability.

Commissioner Parsons questioned when the review occurs that the total number of students who are enrolled in the LD program are taken into consideration and that all students are treated fairly.

Ms. Cathy Viva, Acting Director of Programs and Student Services advised that her and programs staff will review the situation.

Commissioner Green advised that the issue will be reviewed and a response provided to the parent.



(4) IN-CAMERA SESSION:

Moved by Commissioner Berk
Seconded by Commissioner Organ

That the Board go to an in-camera session. . .

Motion carried
2015-08-01



Commissioner Matheson chaired the In-Camera session. . .

Commissioner Googoo entered the meeting through conference call at 5:24 p.m.

Moved by Commissioner Green
Seconded by Commissioner Organ

That the Board rise and report. . .

Motion carried
2015-08-02



(5) HR Report:

CUPE Report:

a. CUPE Resignation Amendment: (for information)

EMPLOYEE #

NAME OF EMPLOYEE

CLASSIFICATION/SCHOOL

40014114

Edmoroda MacDonald

Bus Driver/Transportation – AMENDED from resignation to retirement



b. CUPE Request for a Leave of Absence:

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board approve the following request for a Leave of Absence. . .

EMPLOYEE #

NAME AND CLASSIFICATION

LENGTH & REASON FOR REQUEST

40014000

Alyson Johnston, TA at Ferrisview

For the 2015-2016 school year

4004118

Carolyn MacIntyre, TA at Riverview Rural High

For the 2015-2016 school year

Motion carried
2015-08-03



c. CUPE Retirement(s):

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board accept with regret and thanks for years of service the following resignations. . .

EMPLOYEE #

NAME OF EMPLOYEE

CLASSIFICATION/SCHOOL

EFFECTIVE DATE

40016477

Eric MacLeod(retirement)

Cleaner/Bras d’Or Elem

Sept 1/2015

40044623

Bernard Siller (retirement)

Cleaner/Sherwood Park

Oct 1/2015

Motion carried
2015-08-04



NSTU Report:

d. Extension to Secondment - Department of Education(for information):

Employee #

Name

Previous Position

New Position

Effective

418608

40014797

Susan Kelley

Director of Programs & Student Services

Seconded – Dept of Education

April 16/15 to July 31/16



e. NSTU Administrative Appointment:

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board approve the following administrative appointment. . .

Employee #

Name

Previous Position

New Position

Effective

466318

40014911

Donnie Holland

Principal, Sydney Mines Middle School

Coordinator of School Services

Central Office

August 1, 2015 to July 31, 2016

Motion carried
2015-08-05



f. NSTU Administrative Appointment:

Moved by Commissioner Parsons

Seconded by Commissioner Margettie

That the Board approve the following administrative appointment. . .

Employee #

Name

Previous Position

New Position

Effective

490912

40014990

John Boutilier

Vice-Principal(Teaching)

Glace Bay Elem

Principal

Bridgeport School

August 1/15

596213

40015609

Donna Anton

Classroom Teacher

Middle River School

Principal, Middle River School

August 1/15

Motion carried
2015-08-06



g. NSTU Administrative Appointment:

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board approve the following administrative appointment. . .

Employee #

Name

Position/School

Effective

571141

40015438

Michelle MacArthur-MacAulay

Math Consultant (P-12)

Harbourside Elem

Aug 1/15 to July 31/16

Motion carried
2015-08-07



h. NSTU One (1) Year Extended Temporary Assignments (For Information Only):

Employee #

Name

Position/School

Effective

535864

40015188

Shane Ryan

Assistive Technology 50%/ TIENET Support 50%

1 Year Extension – Aug 1/15 to July 31/16



i. Declining of Summer Hire (For Information Only):

Employee #

Name

School

Effective

685453

Janet O’Brien

(declined position)

Tompkins Memorial (Base) (Music P-5, Band 4-5) MacDonald Elem (Music P-5, Band 4-5) St. Agnes Elem (Music P-5)

LTS: Sept 2/15 to Nov 6/15 Term: Nov 9/15 to July 31/16



j. NSTU Summer Hires:

Moved by Commissioner Parsons
Seconded by Commissioner Margettie

That the Board approve the following summer hires. . .

Employee #

Name

School

Assignment

Position/Effective

633362

Sub #: 40033209

Term #: 40049233

Brent Wadden

Tompkins (Base)

Position #: 81007505

LTS

TERM

Tompkins Mem (Music P-5, Band 4-5), MacDonald Elem (Music P-5, Band 4-5), St. Agnes Elem (Music P-5)

LTS: Sept 2/15 to Nov 6/15

Term: Nov 9/15 to July 31/16

666883

Sub #: 40050913

Term #: 40051219

Pius Stephenson

Memorial High

Term

Electrical Construction/Industrial Program

Term: August 1, 2015 to July 31, 2016

Motion carried
2015-08-08



Commissioner Fraser left the meeting at 5:58 pm.



(6) SCHOOL BOARD MEETING CALENDAR:

Moved by Commissioner Parsons
Seconded by Commissioner Mercer

That the Board approve the Board meeting schedule as presented. . .

Motion carried
2015-08-09



Commissioner Fraser re-entered the meeting at 6:25 pm.



(7) SCHOOL REVIEW:

Mr. Paul Oldford, Director of Operational Services provided a power-point presentation with regards the purpose of School review. Board reviewed reports for each of 5 families of schools prepared as per Directive B from the provincial School Review policy.

“Directive B: To initiate a school review, school board staff will present a report called a Recommendation to Review to the governing school board identifying a group of schools for review. A review should include all schools that could be impacted by the outcome of a review or could expand the range of options for consideration. Under exceptional circumstances it may be appropriate to conduct a review of an individual school. A Recommendation to Review does not have to coincide with a particular calendar date.”

The five recommendation to review reports were previously distributed to the board for information and review. These reports are based on information previously presented publically and are readily available on the board website. They are initiating actions contemplated in the Long Range Outlook approved by the board in April, 2015.

The rationale to be used in making recommendations are:

• Map – Map of Family of Schools
• Schools – Chart of Schools Making up the Family of Schools to be reviewed
• Historical Perspective
• Current Situation
• Rationale for Review
• Recommendation

Information provided included the Board’s geography, demographics, excess capacity, the impact of excess capacity, financial implications, formula adjustment as it pertains to historical perspective and current situation.

Before the board can act on any recommendations the Board would have to accept a proposed timelines and the draft terms of reference; requirements of Directive B from the provincial School Review policy. A draft calendar was presented to the Board which included timelines and the activity which should occur during that timeline.

Mr. Oldford reiterated that each of the 5 families of schools, which Recommendation to Review reports were prepared, the mandate is the same:

• In accordance with the Provincial School Review Policy, conduct a review of the Family of Schools. This review is to consider and make written recommendations to the board respecting the Family of Schools.

• The review is to be conducted in accordance with the School Review Policy, and should meet the requirements of the policy including but not limited to the timeline requirement, the requirements for public meetings, and the requirement to provide a written report and recommendations to the board, consistent with the template to be provided for this purpose.

The objective of a School Review is to:

• Address the excess capacity problem.

• Redirect funds from general revenues; used to operate buildings; to programs and services for students.

• Reorganize the Family of Schools to optimize the use of school facilities.

• Reflect on the board provided options.

• The SOC can also create alternative scenarios/options consistent with the objectives and reference criteria identified in the school review process for the Family of Schools.

• Provide the Board with a written recommendation if any or all of the schools within the Family of Schools identified for potential permanent closure should close, or if in the alternative, another school within the Family of Schools should close.

• In some cases consider if boundary adjustments within the family of schools have merit.

To address the objectives of school review, the School Options Committee could utilize one of four formats or combinations of these four formats:

• Consolidating a school with another school that has the capacity to house the student population.

• Consolidating a school with a school for which there is, or could be, an addition/alteration project.

• Replacing one or more existing older schools with a new school facility or an addition/alteration project at an existing school.

• Adjustments to geographic boundaries

School Options Committee Draft Terms of Reference:

• Hub School information is provided relative to the individual family of schools

• Reference Documents to support the SOC work are listed

The procedures for the public meetings will be:

– Chairperson

• Public Meetings to be chaired by the facilitator

– Agenda

• Call to order

• Presentations as required

• Questions for clarification

• Opportunity for comment/ public input

– Minutes shall be taken by the SOC recording secretary.

The schedule for completion of the School Review shall be in accordance with the provincial School Review Policy, and as is provided in Part B of the Recommendation to Review Report.

For each of the 5 families of schools, which Recommendation to Review reports were prepared, the mandate is the same:

• In accordance with the Provincial School Review Policy, conduct a review of the Family of Schools. This review is to consider and make written recommendations to the board respecting the Family of Schools.

The review is to be conducted in accordance with the School Review Policy, and should meet the requirements of the policy including but not limited to the timeline requirement, the requirements for public meetings, and the requirement to provide a written report and recommendations to the board, consistent with the template to be provided for this purpose.

The objective of this School Review is to:

• Address the excess capacity problem.

• Redirect funds from general revenues; used to operate buildings; to programs and services for students.

• Reorganize the Family of Schools to optimize the use of school facilities.

• Reflect on the board provided options

• The SOC can also create alternative scenarios/options consistent with the objectives and reference criteria identified in the school review process for the Family of Schools.

• Provide the Board with a written recommendation if any or all of the schools within the Family of Schools identified for potential permanent closure should close, or if in the alternative, another school within the Family of Schools should close.

• In some cases consider if boundary adjustments within the family of schools have merit.

To address the objectives of school review, the School Options Committee could utilize one of four formats or combinations of these four formats:

• Consolidating a school with another school that has the capacity to house the student population.

• Consolidating a school with a school for which there is, or could be, an addition/alteration project.

• Replacing one or more existing older schools with a new school facility or an addition/alteration project at an existing school.

• Adjustments to geographic boundaries



REFERENCE CRITERIA:

These criteria include policies, positions and factors that the Committee members will need to consider should the group decide to develop an additional option/scenario.

• Grade Configuration

• The School Board has determined the grade level configuration within the Board; Options developed by the SOC should retain these grade level configurations.

• Class size and composition

• The School Board follows the provincial guidelines with respect to class size caps ;Options developed by the SOC should reflect these class size caps and composition.

• Access to an Equity of Programming

• The board strives to make program offerings available to all students, and allows for transfer of students to another school when desired programming is not available in the school the students would normally attend; Options developed should not expand upon program offerings within a school.

• Maximizing Use of School Facilities

• The board has developed options for the Family of Schools which seek to maximize the use of existing school facilities; Options developed should demonstrate similar improvements to school utilization.

• Making Best Use of Available Resources

• The board has developed options for the Family of Schools which reduce costs; Options developed should provide for similar operational savings and should provide for similar capital requirements.

Commissioner Margettie left the meeting at 7:15 pm.

The membership of the Committee will consist of;

• Voting

– 2 SAC members per school in the family of schools plus an alternate ( only 2 to vote if a vote is required)

– 1 community/business member appointed by the superintendent

– NON-VOTING

– Principal of each school within the Family of Schools

– 2 Central Office Co-ordinators

– Recording Secretary provided by the Board

The school options committee will have a facilitator, appointed by the superintendent , to guide and support the School Options Committee in fulfilling its mandate.

The procedures are as follows;

– Election of a Chair for the SOC

– Meeting Agenda

The agenda for the meetings shall be as follows:

• Call to Order

• Record of Attendance

• Review and approval of minutes

• Old Business

• New Business

– Decision-making Process of the SOC

• Decisions of the SOC be determined by consensus. When a consensus cannot be reached, a vote will determine the decision under consideration.

• When a vote occurs, a majority will consist of 50 percent plus 1 of all the voting members present at the meeting the day the vote is held.

– Meeting Minutes and Presentation Material

• Minutes of the meetings and presentation material shall be posted on the board website following approval.

– Quorum

• A quorum shall be required at each meeting, and shall be 50% of the voting members.

The procedures for the public meetings will be:

– Chairperson

• Public Meetings to be chaired by the facilitator

– Agenda

• Call to order

• Presentations as required

• Questions for clarification

• Opportunity for comment/ public input

– Minutes shall be taken by the SOC recording secretary

The schedule for completion of the School Review shall be in accordance with the provincial School Review Policy, and as is provided in Part B of the Recommendation to Review Report.



(8) New Business:

a. Commissioner Margettie – Requested an update regarding the session which was recently held in Baddeck with regards to changes to upcoming elections. This was provided by the Superintendent, Mrs. Beth MacIsaac.




(9) Adjournment of the meeting. . .

the meeting adjourned at 7:45 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY