School Board Meeting Minutes: January 25, 2016
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 03/01/2016


Brookland Elementary
Sydney, N.S.
January 25, 2016


REGULAR BOARD MEETING

(1) CALL TO ORDER:

The meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 6:00 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Sandra Margettie Steve Parsons
John Berk Jackie Organ Charlotte Shaw
Joyce Lind Yvonne Kennedy Kevin Ruelland
Barb MercerFred Tilley Jack Toomey
Joan CurrieStewart MathesonGary Fraser
Absent/Sent Regrets): Darren Googoo
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Nicole LeBlanc Coordinator of Human Resource Services
John Astephen, Regional Educational Officer
Michelle MacLeod, Board Recording Secretary

A moment of silence was held in memory of former board member Charlie Keagan.

(3) APPROVAL OF AGENDA:

(a) Deletions:

There were no deletions.

(b) New Business/Additions:



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Berk
Seconded by Commissioner Mercer

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting -November 30, 2016

Special Board Meeting -November 30, 2016

Special Board Meeting -January 11, 2016

Motion carried
2016-01-11



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

Correspondence was received from the Department of Education with regards to the Minister’s Advisory Committee on student issues. Student Connor Poirier of Riverview Rural High was appointed to the committee.

Congratulations were received from the Board.

Moved by Commissioner Fraser
Seconded by Commissioner Margettie

That the Board accept the correspondence report as presented. . .

Motion carried
2016-01-12



(7) DELEGATIONS AND PETITIONS:

A presentation was made by students of Brookland Elementary with regards to Brain Bikes and Self-Regulation.

Hannah, Haley & Simon demonstrated and presented regarding the support and use of the Spark Brain Bikes – burn energy, relax, relieve stress. Self-regulation refers to the energy expended when we respond to stress and then recover. It could be negative energy which needs to be expended as well. It provides an opportunity for you to relieve some of your energy.

They can work through a lesson on them. Benefits – fitness and mindfulness.

Commissioner Currie thanked the staff and students for the informative presentation. She further spoke of the benefits the bikes would have for not only the students but staff as well.



(8) SUPERINTENDENT’S REPORT:

Mrs. Beth MacIsaac, Superintendent presented her report.

I would like to take this opportunity to wish our students, parents/guardians, staff, board members and all our school communities a Happy New Year with best wishes for a successful year in 2016.

Storm Days

It’s January in Nova Scotia, and winter has arrived with snow, freezing rain, low temperatures and slippery roads. It has been said that we close schools based on the forecast but are judged based on weather. The decision is a challenging one as our province has weather that is unpredictable, and forecasts can change very quickly. Schools remain open unless it is deemed that conditions are unsafe for students to attend. It is important to provide our school communities with the process for school closure. Our Director of Operations gathers information from weather services, highway cameras, and Operations’ staff, already on the ground, to make the decision as close to 6 a.m. as possible. Announcements on school closures are made on all local radio stations, our school board website (www.cbv.ns.ca), Facebook, Twitter or by calling our information line at 1-888-320-8181. Occasionally, buses are cancelled on gravelled roads and school is cancelled in specific areas. If weather deteriorates during the day, school can be dismissed early. It is important to have a backup plan for childcare and midday cancellations. In the case of elementary students, parents, guardians or designates are notified by the school or students will not be released. For students in middle or high school, parents need to prepare and discuss a plan of what to do if school closes midday.

Primary Registration

Dates have been set for our primary registration for September 2016. Registration takes place on January 25th and 26th, from 2:30-4:00 p.m. and 7:00-8:00 p.m. Students must be five (5) years of age on or before December 31, 2016, with proof of age, residence, and the provincial health card number must be provided. We are very excited to welcome our prospective primaries and their parents/guardians to our school communities.

Student Assessments

Provincial and board assessment results for 2015-2016 can be found on the provincial department website (plans.ednet.ns.ca). These assessments were written by students in September and October of this fall and are as follows:

The data for these assessments has been reviewed by our board who in turn has dedicated a subcommittee to review the results and an action plan by board staff. Our approach to improve results will be collaborative and will provide direction, expectation and support aimed at increasing ownership at the school level.

School Review

Our school review process continues with the third School Options Committee meetings scheduled for the last week of January and first week of February. Final reports will be submitted by mid-February. Each report will then be presented in a public meeting to the board at the same time as staff members present a technical report on each family in the review. Within 30 days of these meetings, the board will meet to make decisions with regard to the school reviews. At this time, I would like to publicly acknowledge the countless days and hours school communities have contributed to this process. We are very grateful for their diligence, dedication and untiring efforts in examining a total of 32 options in countless number of meetings.

Shop of the Class

In December of 2015, the 8th Annual Shop of the Class event took place. As a collaborative effort of the Mayflower Mall, Cape Breton Regional Police, board members, and central office staff of the Cape Breton Victoria Regional School Board, it is truly a heartwarming event. Elementary students, chosen by their school, shop with members of the Cape Breton Regional Police. Students have lunch at the mall, a craft session at Michael’s, and receive a $100 Mayflower Mall gift certificate along with donations from local merchants. The joy on the faces of the children and the tremendous generosity of our police force, merchants and community make this a memorable event for all.

Ashleigh Hanna

A grade seven student at Malcolm Munro, Ashleigh Hanna, has certainly inspired us all with her Christmas wish list. Rather than receiving presents, Ashleigh wanted to distribute scarves, hats and mittens to those in need. She and her mom placed 70 bags around downtown Sydney and, after the community became aware of her actions, was able to prepare another 50 bags, including socks for distribution. Such a commitment to community service by this middle school student is truly heartwarming.

On a sad note, last week our community suffered the loss of Mr. Charlie Keagan, a councillor with the Cape Breton Regional Municipality. Charlie served on the Cape Breton Victoria Regional School Board for two successive terms. Tonight we are remembering Charlie’s untiring efforts for students and his dedicated service to our Board. Charlie was a regular visitor to the schools in his district and a strong advocate at the board level for community issues.

Moved by Commissioner Fraser
Seconded by Commissioner Margettie

To accept the report as presented. . .

Motion carried
2016-01-13



(9) BOARD CHAIR REPORT:

n/a



EDUCATION COMMITTEE REPORT



(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Organ

that the Board approve the minutes of the Education Committee Meeting of Monday, January 11, 2016. . .

Motion carried
2016-01-13



a. MS. WENDY KING, DIRECTOR OF HUMAN RESOURCES:

Moved by Commissioner Toomey
Seconded by Commissioner Organ

That the Board approve the report of presented by the Director of Human Resource Services, at the Education Committee meeting. . .

Motion carried
2016-01-14



b. MS. CATHY VIVA, ACTING-DIRECTOR OF PROGRAMS AND STUDENT SERVICES:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

That the Board approve the PSS Report as presented by the Acting-Director of Programs and Student Services, Mrs. Cathy Viva at the Education Committee meeting. . .

Motion carried
2016-01-15



c. RESPECTFUL WORKPLACE HR309(Revised) POLICY:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

That the Board approve Respectful Workplace HR309 (Revised) policy. . .

Motion carried
2016-01-16



d. SUSPENSION OF STUDENTS FROM SCHOOL BUS PSS247 POLICY (REVIEWED):

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Board approve the Suspension of Students from School Bus PSS247 (reviewed) policy. . .

Motion carried
2016-01-17



e. SUBSTANCE USE PSS211 (REVIEWED) POLICY:

Moved by Commissioner Toomey
Seconded by Commissioner Matheson

That the Board approve the Substance Use PSS211 (Reviewed) policy. . .

Motion carried
2016-01-18



f. TO BE FORWARDED TO THE STAKEHOLDERS FOR REVIEW:

1.1 Use of Mobile Communications Technology Devices PSS 258 – Revised

1.2 Emergency Response Procedures (New) Policy Only – Not Appendix

1.3 Suspension of Students PSS 246 (Revised)



g. Policy for Removal – School Code of Conduct PSS242:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Board approve the Substance Use PSS211 (Reviewed) policy. . .

Motion carried
2016-01-19



MANAGEMENT COMMITTEE REPORT



h. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Organ

that the Board approve the minutes of the Management Committee Meeting of Monday, January 18, 2016. . ..

Motion carried
2016-01-20



i. Mr. George Boudreau - Report of the Director of Financial Services :

Moved by Commissioner Berk
Seconded by Commissioner Margettie

That the Board accept the report of the Director of Financial Services as presented by the Coordinator of Finance & Accounting . .

Motion carried
2016-01-21



j. REQUEST FOR EXTENSION OF LEGAL SERVICES WITH CURRENT SERVICE PROVIDER:

Moved by Commissioner Berk
Seconded by Commissioner Fraser

That the Board approve the extension of the legal contract with the current service provider until the end of February, 2016. . .

Motion carried
2016-01-22



k. Ms. Wendy King, Report of the Director of Human Resource Services:

Moved by Commissioner Berk
Seconded by Commissioner Fraser

That the Board accept the Director of Human Resources report. . .

Motion carried
2016-01-22



l. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Currie

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting . .

Motion carried
2016-01-23



m. CORRESPONDENCE – UARB CORRESPONDENCE

Moved by Commissioner Berk
Seconded by Commissioner Ruelland

That the Board approve the correspondence report. . .

Motion carried
2016-01-24



(11) NSSBA REPORT:

Commissioner Margettie presented her report:

At our education meeting Ms. Cynthia Carroll from Autism Nova Scotia made a presentation regarding the insufficient funds available for special needs. We were further advised about changes that are forthcoming due to the Auditor General’s report. We received reports that the EECD is going province wide regarding attendance and assessments. We had a presentation from Wyatt White from Mi'kmaq services division. Some of our board members were in attendance that day and found discussions very informative.

Board of Directors:

The BEA and the Mi'kmaq Association are going to be affiliated members of the NSSBA. We conducted a performance appraisal for Nancy Pynchworthy-Lake and I am happy to report that it was favorable.

We talked about the importance of cameras on buses.

By laws were discussed at length and will be ready for the AGM for further discussion and possible acceptance.

This is the end of my report.

Moved by Commissioner Berk
Seconded by Commissioner Organ

That the Board approve the report as presented . . .

Motion carried
2016-01-25




(12) Mr. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

Mr. John Astephen, presented the following report:

1. Annual Report on the Minister’s Action Plan

The first annual report on the Minister’s Action Plan for Education will be released on Friday, January 28. The report will be complemented by video testimonials highlighting some of the initiatives from the Action Plan. The EECD Communications division is working with program staff to identify examples from the classroom where teachers, students and others can speak to the new initiatives (especially around math and literacy).

The Action Plan included a commitment to report annually to the public on the progress of the plan.

Parent Guide to the Minister’s Action Plan

The Department of Education and Early Childhood Development will release a parent guide to the Minister’s Action Plan for Education the week of January 18. It will be posted on the EECD website at www.ednet.ns.ca and released through social media.

2. Committees/Meetings attended as of January 25, 2016

November 30, 2015 CBVRSB Monthly Board Meeting, Ferrisview, North Sydney, NS

January 11, 2016 CBVRSB Education Committee Meeting, Sydney, NS

January 18, 2016 CBVRSB Management Committee Meeting, Sydney, NS

Moved by Commissioner Margettie
Seconded by Commissioner Berk

That the Board approve the report as presented by the Regional Educational Officer. . .

Motion carried
2016-01-26



(13) NEW BUSINESS:

n/a



(14) NEXT MEETING DATE:

Next Scheduled meeting date - Monday, February 29, 2016 –Shipyard Elementary -6:00 p.m.






(15) Adjournment of the meeting. . .

the meeting adjourned at 6:35 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY