School Board Meeting Minutes: March 29, 2016
Category : School Board Meeting - Minutes
Published by Michelle MacLeod [Michelle MacLeod] on 05/04/2016


Brookland Elementary
Sydney, N.S.
March 29, 2016


REGULAR BOARD MEETING

(1) CALL TO ORDER:

The meeting of the Cape Breton-Victoria Regional School Board was called to order today beginning at 6:00 p.m.


(2) RECORD OF ATTENDANCE:


Present: Lorne Green, Chair Sandra Margettie Steve Parsons
John Berk Jackie Organ Charlotte Shaw
Joyce Lind Yvonne Kennedy Fred Tilley
Jack ToomeyJoan Currie Stewart Matheson
Gary FraserBarb Mercer
Absent/Sent Regrets): Darren Googoo Kevin Ruelland
Also, Present: Beth MacIsaac, Superintendent
George Boudreau, Director of Financial Services
Wendy King, Director of Human Resource Services
Cathy Viva, Acting Director of Programs and Student Services
Paul Oldford, Director of Operational Services
John Astephen, Regional Education Officer
Michelle MacLeod, Board Recording Secretary



(3) APPROVAL OF AGENDA:

Moved by Commissioner Fraser
Seconded by Commissioner Matheson

That the Board approve the agenda as presented. . .

Motion carried
2016-03-01



(a) Deletions:

There were no deletions.

(b) New Business/Additions:

n/a



(4) APPROVAL OF MINUTES OF PREVIOUS MEETINGS:

Moved by Commissioner Margettie
Seconded by Commissioner Mercer

that the minutes for the following meetings be approved by the Board. . .

Regular Public Board Meeting -February 29, 2016
Special Board Meeting -March 23, 2016
Special Board Meeting -March 24, 2016

Motion carried
2016-03-02



(5) BUSINESS ARISING FROM MINUTES:

n/a



(6) CORRESPONDENCE:

Correspondence was received from the Department of Education & Early Childhood Development, Ms. Diana Eisenhauer, Chief Operating Officer. She recognized correspondence forwarded by the Board with regards to concerns over the future use of the seven P3 schools in our Board. (attached to the original minutes)

Moved by Commissioner Fraser
Seconded by Commissioner Parsons

That the Board approve the correspondence as presented. . .

Motion carried
2016-03-03



(7) DELEGATIONS AND PETITIONS:

n/a



(8) SUPERINTENDENT’S REPORT:

Ms. Beth MacIsaac, Superintendent of Schools presented her report. The report is as follows:

As March comes to a close, the final steps in a school review process that will determine the future state of our board facilities draws to a conclusion as well. My report this evening will attempt to retrace the path we have been following since the release of our last strategic plan in 2012. In that updated plan, the critical issues facing the board were identified along with a process to involve our public in managing the resolution of these issues. An intensive internal and external review of our community identified the key challenges - the impact of continuous declining enrollment as well as the identification of a collaborative governance model to manage necessary changes.

In the fall of 2012, work began on a document Looking Inward that was released in April 2013 for public review and input. A planning framework for long term system sustainability outlined 32 scenarios for families of schools within the board’s jurisdiction. These scenarios were to form the basis for the essential conversations regarding declining enrollment, excess capacity and fiscal realities. The consultation on this document was extensive. School advisory councils, school based administration and public input generated another 50 scenarios.

Upon review of these 82 scenarios, administrative staff generated another series of proposals which were then shared with our elected board. A second document was then released in April 2014. Study groups in each family of schools were then tasked with examining the proposals. Delivery of the Public School Program, equity of access to programming, stewardship of public resources, sustainability of programming, as well as transparency were the guiding principles in this review. The planning process undertaken by the board also included a reflection on grade level configuration. In January of 2015, a plan for reconfiguration was approved that envisioned P-5 elementary schools, 6-8 middle schools and 9-12 high schools. Existing P-9 facilities would become P-8 and existing P-12 and 7-12 facilities would have a middle school within a school for grades 6-8. This grade level reconfiguration was implemented in September 2015.

Coincident with this public consultation, the Nova Scotia Department of Education and Early Childhood Development released a provincial School Review Policy in October 2014. A fundamental requirement in the policy is an annual report to the public providing “information about the current and developing situations of their schools and the delivery of education programs and services.” The provincial policy ensures community engagement and contribution at each stage of the process. The information gathered over a three year development and consultative process formed the foundation for our board’s Long Range Outlook to meet the provincial requirement.

On April 27, 2015, as per the provincial requirement, a Long Range Outlook was publicly presented and posted on the board website. This outlook provided an extensive projected view of our community schools over the next decade. The 143 page report can be found on our site under the school review tab.

On August 24, 2015, staff presented recommendation for review reports for five families of schools. The rationale for the review is an enrollment decline of 46.1% since the 1996 amalgamation as well as a continued projection for significant decline into the foreseeable future. In addition to this factor, 85% of our schools in September 2013 had an excess capacity of 40% or greater. Furthermore, the cost to maintain this excess capacity in 2014-15 was 1.5 million dollars from general revenue. Finally, as most boards across the province began to experience declining enrollment, a new provincial formula was introduced to reflect this. As we move to this new formula, our transitional funding in the amount of 7.2 million dollars is being phased out as of the 2015-16 school year. To ensure our ability to continue to maintain programming and services for students, our Board passed a motion to begin the school review process for five families of schools - New Waterford, Glace Bay, Sydney, Sydney River and the Northside.

By the end of September 2015, school options committees were established for each family of schools. Our very capable and diligent facilitators for this process were Mr. Jim Burton and Mr. Bernie MacKinnon. Our communications officer, Mrs. Michelle MacLeod, very capably handled the tremendous volume of public requests for information as well as the posting of minutes for each committee in a timely fashion. Our school options committees, composing of school advisory council representatives, community representatives and central office coordinators, worked continuously over the past five months to consider board options, consult with their communities, develop additional options and, finally, develop a final report and recommendations for submission to the board within 150 days of their first meeting. Mr. Paul Oldford, Director of Operations, is the very capable lead in this exhaustive process.

Our board has presently held two of the five public meetings where our school options committees present their reports and our operations’ director presents the technical report. A further opportunity for public input has been provided at each of these meetings.

For many of our community members and staff, this process has been a three-year commitment. The consultations have been extensive and, at times, contentious. The dedication of our SOC’s to this formidable task has been truly inspirational. Our board now has the opportunity to review the tremendous volume of input into this process and map our future direction in terms of sustaining our system, protecting student programs and services, and the provision of adequate facilities to accomplish this.

Our final meeting will be held at Riverview High School on April 12 at 6:00 p.m. where our board will consider the motions to permanently close schools.

Moved by Commissioner Berk
Seconded by Commissioner Parsons

That the Board approve the report as presented by the Superintendent . .

Motion carried
2016-03-04



(9) BOARD CHAIR REPORT:

n/a



EDUCATION COMMITTEE REPORT



(10) REPORT FROM COMMITTEE:

Moved by Commissioner Toomey
Seconded by Commissioner Berk

that the Board approve the minutes of the Education Committee Meeting of Monday, March 7, 2016. . .

Motion carried
2016-03-05



a. REPORT OF THE DIRECTOR OF PROGRAMS AND STUDENT SERVICES:

Moved by Commissioner Toomey
Seconded by Commissioner Matheson

That the Board approve the report of the Director of Programs and Student Services. .

Motion carried
2016-03-06



b. NSTU RETIREMENTS:

Moved by Commissioner Toomey
Seconded by Commissioner Currie



that the Board accept with regret and thanks for years of service the following retirements. . . .

Employee #

Name

School

Effective

387266

40014689

Kevin MacRae

Retirement

Riverside Elementary (Base)

Physical Education

June 30, 2016

362830

40014596

Coreen Carroll-Coleman

Retirement

Malcolm Munroe Middle School

Vice-Principal

June 30, 2016

Motion carried
2016-03-07



c. NSTU In-Province Teacher Exchange – Permanent:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

that the Board approve the following request for a permanent exchange. . . .

Employee #

Name/School

Name/School

Effective

594978

40015589

Erin Morrow, Riverview

Cape Breton-Victoria Regional School Board

Jocelyn Frison-Ouellet

Ross Road School

Halifax Regional School Brd

Permanent Exchange effective August 1, 2016

Motion carried
2016-03-08



d. NSTU Early Retirement Incentive Plan Contract:

Moved by Commissioner Toomey
Seconded by Commissioner Organ

That the Board deny the following request for participation in the early retirement incentive plan. . .

Emp./Prof. #

Name

School

Subjects

Area in which you wish to substitute

348532/ 40014543

Gregory Thiel

Malcolm Munroe Middle School

Phys. Ed./Soc Studies

All Schools under the jurisdiction of the Cape Breton District School Board

Motion carried
2016-03-09



e. NSTU Term Hires:

Moved by Commissioner Toomey
Seconded by Commissioner Mercer

That the Board recommend approval of the following term hire. . .

Employee #

Name

School/Position

Effective

629865

Sub #: 40033414

Term #: 40061241

Erin Boutilier

Riverview High

English

Term: April 1, 2016 to July 31, 2016

Motion carried
2016-03-10



f. MS. WENDY KING, DIRECTOR OF HUMAN RESOURCES:

Moved by Commissioner Toomey
Seconded by Commissioner Margettie

That the Board approve the report presented by the Director of Human Resource Services, at the Education Committee meeting. . .

Motion carried
2016-03-11



MANAGEMENT COMMITTEE REPORT



g. REPORT FROM COMMITTEE:

Moved by Commissioner Berk
Seconded by Commissioner Organ

that the Board approve the minutes of the Management Committee Meeting of Monday, March 7, 2016. . ..

Motion carried
2016-03-12



h. Mr. George Boudreau - Report of the Director of Financial Services :

Moved by Commissioner Berk
Seconded by Commissioner Matheson

That the Board accept the report of the Director of Financial Services as presented by the Coordinator of Finance & Accounting . .

Motion carried
2016-03-13



i. REPORT – DIRECTOR OF OPERATIONS – MR. PAUL OLDFORD:

Moved by Commissioner Berk
Seconded by Commissioner Mercer

That the Board approve the report presented by the Director of Operational Services at the Management Committee meeting . .

Motion carried
2016-03-14



j. CORRESPONDENCE

Moved by Commissioner Berk
Seconded by Commissioner Organ

That the Board approve the correspondence report as presented at the Management Committee meeting. . .

Motion carried
2016-03-15



(11) NSSBA REPORT:

Commissioner Margettie submitted her report as follows:

The Board of Directors met on March 3rd and 4th, 2016. This was the last meeting for the bylaws committee to bring them to the Board of Directors.

We were given an update on the school bus red light .There were 680 violations and no convictions to date.

An update on school board elections was provided. The NSSBA met with Mr. Bernie White, representative of government; along with representatives of the department.

Discussions and planning are presently taking place regarding the Canadian School Board Association conference. Nova Scotia will be hosting the conference in 2018.

A self-assessment professional development committee is being formed that will consist of 2 board chairs, 2 vice chairs, the executive directors and the board of the directors.

Respectfully submitted

Moved by Commissioner Currie
Seconded by Commissioner Margettie

That the Board approve the report as presented . . .

Motion carried
2016-03-16


(12) Mr. JOHN ASTEPHEN, REGIONAL EDUCATIONAL SERVICES REPORT:

n/a at this time



(13) NEW BUSINESS:

n/a



(14) NEXT MEETING DATE:

Next Scheduled Regular Board meeting date –– Coxheath Elementary – Monday, April 25, 2016 – 6:00 pm






(15) Adjournment of the meeting. . .

the meeting adjourned at 6:16 p.m.





__________________________________________________
LORNE GREEN GEORGE BOUDREAU
BOARD CHAIR BOARD SECRETARY


(16) PUBLIC SESSION: